March 17, 2025 at 6:30 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ADJOURN TO EXECUTIVE SESSION – Contract Negotiations
Description:
Pursuant to Section 8(c) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of contract negotiations.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(c) of the Open Meetings Act for the purpose of discussing contract negotiations (Roll Call).Board Member #1Board Member #2Carried
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RECONVENE
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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DISCUSSION MOVED FORWARD: Physics Student Trip
Description:
OHS Science Teacher Molly Turner will provide information regarding a physics student trip to Cedar Point proposed for May 5th.
Attachments:
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DISCUSSION MOVED FORWARD: BPA Member Trip
Description:
BPA Advisor Sharon Murchie will provide information regarding a BPA National Leadership Conference trip to Orlando, Florida for BPA Chapter Members proposed for May 7th through the 11th.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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DISCUSSION MOVED Forward: 3rd-Party Custodial Contract
Description:
Operations Director Brian Lieber will provide information regarding the extension of the district's contract with 3-rd party cleaning contractor GRBS.
Attachments:
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DISCUSSION MOVED FORWARD: Operations Purchases
Description:
Operations Director Brian Lieber will provide information regarding the purchase of a mower to be funded by the general fund.
Attachments:
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DISCUSSION MOVED FORWARD: Departmental Annual Reports
Description:
Superintendent Hood, Department Directors and the Board will discuss the development and contents of upcoming departmental annual reports to the board.
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Bond Energy Savings Projects
Description:
The board reviewed information regarding several energy savings HVAC projects proposed throughout the district.
Recommended Motion(s):
That the board award the energy improvement projects to Trane for an amount not to exceed $3,505,162 and to be funded through the 2022 bond.Board Member #1Board Member #2Carried
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PHASE Curriculum
Description:
The board has reviewed information regarding proposed Personal Health and Sexuality Education curriculum for use by special education students in 4th through 12th grades.
Recommended Motion(s):
That the board adopt the Elevatus Personal Health and Sexuality curriculum for use by 4th through 12th grade special education students.Board Member #1Board Member #2Carried
Attachments:
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Spanish Student Trip
Recommended Motion(s):
That the board endorse the OHS Spanish student trip to Costa Rica, scheduled for June 9th through June 16, 2026 with the understanding the students will abide by all school policies and procedures while abroad.Board Member #1Board Member #2Carried
Attachments:
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Board Policy - Final Reading
Description:
The board approved first reading of New Board Policy 4113 Michigan Earned Sick Time Act (ESTA) during its March 10th meeting. The board also agreed to a shortened review window to comply with Michigan law deadline requirements.
Recommended Motion(s):
That the board waive the 30-day review period, waive the reading and adopt final reading of board policy 4113 Michigan Earned Sick Time Act (ESTA).Board Member #1Board Member #2Carried
Attachments:
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Board Policy - First Reading
Description:
The board's policy committee conducts an ongoing review of existing policies as they relate to current practice. Policies given first reading by the board are posted to the district website for thirty days for public review before being placed on a board agenda for final approval; policies not given first reading are returned to the policy committee for further review and edit.
Recommended Motion(s):
That the board waive the reading and adopt first reading of board policies 4101 Non-Discrimination, 4105A Pregnancy Workplace Accomodations for Employees and Applicants, 5102 Lockers, 5213 Personal Protection Orders Against Students, 5405 Title I Parent and Family Engagement Policy, 5421 Work-Based Learning Experience, 5502 Student Government, 5707 School Wellness Policy, and 5806 Recording of District Meetings.Board Member #1Board Member #2Carried
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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Section 127 Education Assisant Plan
Description:
Director Lentz will provide information about how adoption of a Section 127 Educational Assistance Plan would benefit district employees who are being reimbursed for educational expenses under existing agreements or through State tuition reimbursement programs flowing through the District.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
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ADJOURN
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