February 24, 2025 at 6:15 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ADJOURN TO EXECUTIVE SESSION – Contract Negotiations & Personnel Matter
Description:
Pursuant to Section 8(c) and 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of contract negotiations and a personnel matter.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(c) of the Open Meetings Act for the purpose of discussing contract negotiations (Roll Call).Board Member #1Board Member #2Carried
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RECONVENE
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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DISCUSSION MOVED FORWARD: 2025-2026 Budget Development
Description:
Finance Director Elizabeth Lentz will provide information regarding the development of the 2025-2026 budget, including preliminary assumptions.
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DISCUSSION MOVED FORWARD: Community Education Update
Description:
Superintendent Hood will provide an update regarding Community Education's Childcare programming.
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Approval of the Minutes of the Regular Meeting of February 10, 2025; and
Item 2: Approval of the Minutes of the Special Meeting of February 18, 2025; and
Item 3: Approval of the Minutes of the Executive Session Meeting of February 18, 2025.Board Member #1Board Member #2Carried
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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MASB Election
Description:
Board members have received information on candidates seeking election to the board of directors of the Michigan Association of School Boards (MASB). The election ballot must be completed and returned by March 5, 2025. Okemos may vote on candidates from Region 7, which this year is for one, three-year term. Members will discuss their selection to vote for.
Recommended Motion(s):
That the board select _________________ as the Region 7 candidate of its choice to complete the election ballot for members of the 2025 board of directors of the Michigan Association of School Boards.Board Member #1Board Member #2Carried
Attachments:
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2022 Bond Purchases
Description:
Representatives from Veridas, TowerPinkster and Christman provided an update regarding the 2022 bond, including bid package #8 award recommendations.
Recommended Motion(s):
That the Board award contracts not to exceed $3,104,136 for the trade contractors listed below and to assign those contracts to The Christman Company pursuant to the construction manager-as-constructor project delivery method: LD Clark Company; Proline Concrete Construction; Davenport Masonry, Inc.; Custom Steel Fabricators, LLC; C&I Building Maintenance, Inc.; Aaron Glass Company, Inc.; Moore Trosper Construction, Inc.; Grand River Interiors & Plaster,
LLC; Integrity Interiors, Inc.; H&H Painting Company Inc.; Brigade Fire Protection; Applegate Inc.
Meyer Electric, Inc.; and The Boelter Companies, Inc.Board Member #1Board Member #2Carried
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Board Policy - Final Reading
Description:
The board approved first reading of these policies during its meeting of January 13, 2025. These policies were then posted to the district's website for public review/comment for 30 days or more per board policy.
3102 Smoking, Tobacco Products, Drugs, and Alcohol 3106 Booster Clubs, PTOs, and Other Support Groups 3119 Experimental or Pilot Programs 3207 School Activities Fund 3211 Post-Issuance Tax Compliance 3301 Purchasing and Procurement 3306 Construction Bidding 3307 Construction Administration 3408 Firearms and Weapons 3410 Opioid Antagonist 4101 Non-Discrimination 4105 Disability Workplace Accommodations for Employees and Applicants 4105A Pregnancy Workplace Accommodations for Employees and Applicants 4105B Religious Workplace Accommodations for Employees and Applicants 4106 Family and Medical Leave Act (FMLA) 4107 Military Leave 4109 Break Time For Nursing Mothers 4201 Employee Ethics and Standards 4202 Children’s Protective Services (CPS) and Adult Protective Services (APS) Reporting and Student Safety and Welfare 4206 Employment Contracts 4207 Third Party Contracting of Non-Instructional Support Services 4215 District Technology and Acceptable Use 4228 No Expectation of Privacy 4229 Acceptable Use of Generative Artificial Intelligence 4401 Definition 4507 Termination 4603 Performance Evaluation 5103 Search and Seizure 5105 Collaboration with Outside Entities 5202 Unlawful Discrimination, Harassment, and Retaliation Against Students 5203 Hazing 5204 Student Appearance and Dress Code 5206 Student Discipline 5206A- Student Discipline Due Process 5206B Student Discipline - Students with Disabilities 5206D Student Discipline - Enrollment Following Misconduct at Another Public or Nonpublic School 5208 Student Acceptable Use and Internet Safety 5208.01 Acceptable Use of Generative Artificial Intelligence 5212 Registered Sex Offenders - Students 5301 Compulsory Attendance, Absenteeism, and Truancy 5303 Student Enrollment and Withdrawal 5304 Nonpublic School Students Part-Time Attendance 5416 Homebound and Hospitalized Instruction 5506 Field Trips 5510 Student-Initiated, Non-Curricular Clubs 5601 Special Education 5701 Abuse and Neglect 5711 Toilet Training 5713 Immunizations and Communicable Diseases 5804 Work Permits
Recommended Motion(s):
That the board waive the reading and adopt final reading of board policies 3102 Smoking, Tobacco Products, Drugs, and Alcohol
3106 Booster Clubs, PTOs, and Other Support Groups
3119 Experimental or Pilot Programs
3207 School Activities Fund
3211 Post-Issuance Tax Compliance
3301 Purchasing and Procurement
3306 Construction Bidding
3307 Construction Administration
3408 Firearms and Weapons
3410 Opioid Antagonist
4101 Non-Discrimination
4105 Disability Workplace Accommodations for Employees and Applicants
4105A Pregnancy Workplace Accommodations for Employees and Applicants
4105B Religious Workplace Accommodations for Employees and Applicants
4106 Family and Medical Leave Act (FMLA)
4107 Military Leave
4109 Break Time For Nursing Mothers
4201 Employee Ethics and Standards
4202 Children's Protective Services (CPS) and Adult Protective Services (APS) Reporting and Student Safety and Welfare
4206 Employment Contracts
4207 Third Party Contracting
4215 District Technology and Acceptable Use Policy
4228 No Expectation of Privacy
4229 Acceptable Use of Generative Artificial Intelligence
4401 Definition
4507 Termination
4603 Performance Evaluation
5103 Search and Seizure
5105 Collaboration with Outside Entities
5202 Unlawful Discrimination, Harassment, and Retaliation Against Students
5203 Hazing
5204 Student Appearance and Dress Code
5206 Student Discipline
5206A- Student Discipline Due Process
5206B Student Discipline - Students with Disabilities
5206D Student Discipline - Enrollment Following Misconduct at Another Public or Nonpublic School
5208 Student Acceptable Use and Internet Safety
5208.01 Acceptable Use of Generative Artificial Intelligence
5212 Registered Sex Offenders - Students
5301 Compulsory Attendance, Absenteeism, and Truancy
5303 Student Enrollment and Withdrawal
5304 Nonpublic School Students Part-Time Attendance
5416 Homebound and Hospitalized Instruction
5506 Field Trips
5510 Student-Initiated, Non-Curricular Clubs
5601 Special Education
5701 Abuse and Neglect
5711 Toilet Training
5713 Immunizations and Communicable Diseases
5804 Work Permits.Board Member #1Board Member #2Carried
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
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ADJOURN
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