October 14, 2024 at 6:30 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ADJOURN TO EXECUTIVE SESSION – Contract Negotiations
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of contract negotiations.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing a personnel matter (Roll Call).Board Member #1Board Member #2Carried
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RECONVENE
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andy Phelps, Jayme Taylor
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PRESENTATION: MI Heart Designation (10 Min)
Description:
Jennifer Shea from Corewell Health and OPS Nurse Stephanie Gosha will award the district with the Michigan Heartsafe School designation, which recognizes the district's efforts to prevent, prepare and respond to cardiac emergencies.
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Discussion Moved Forward - Emergency Facilities Purchases
Description:
Operations Director Brian Lieber will provide an update regarding OHS bathroom repairs including budget, and timelines. Superintendent Hood authorized these projects to begin as part of the emergency clause in board policy 3301.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (2 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Approval of the Minutes of the Regular Meeting of September 23, 2024; and
Item 2: Approval of the Minutes of the Special Meeting of September 28, 2024; and
Item 3: Acknowledge receipt of the September financial statement and approve payment of bills for September.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Board Policy: Final Reading
Description:
The board approved first reading of the following policies during its September 9, 2024 meeting. The policies were then posted to the district's website for public review/comment for 30 days or more.
3115-Nondiscrimination and Retaliation 3115 A - Definitions 3115 B- Designation of Coordinators 3115 C- Supportive Measures 3115 D - Informal Resolution 3115 E -Grievance Procedure and Remedies 3115 F - Complaint Dismissal and Appeals 3115 G- Additional Requirements to Prevent and Address Pregnancy Discrimination 3115 H- Training Requirements, Record Keeping and Policy Notice 3118 Nondiscrimination Covenant in Contracts with the District 4105B Religious Workplace Accommodations for Employees and Applicants 4229 Acceptable Use of Generative Artificial Intelligence 5202 Unlawful Discrimination, Harassment, and Retaliation Against Students 5206 Student Discipline 5206B Student Discipline - Students with Disabilities 5206D Student Discipline - Enrollment Following Misconduct at Another Public or Nonpublic School 5208.01 Acceptable Use of Generative Artificial Intelligence 5715 Student Oral Health Assessment Policies given first reading by the board are posted on the district website for thirty days for public review. Policies not given first reading are returned to the committee for further review and editing.
Recommended Motion(s):
That the board waive the reading and adopt final reading of board policies 3115-Nondiscrimination and Retaliation
3115 A - Definitions
3115 B- Designation of Coordinators
3115 C- Supportive Measures
3115 D - Informal Resolution
3115 E -Grievance Procedure and Remedies
3115 F - Complaint Dismissal and Appeals
3115 G- Additional Requirements to Prevent and Address Pregnancy Discrimination
3115 H- Training Requirements, Record Keeping and Policy Notice
3118 Nondiscrimination Covenant in Contracts with the District
4105B Religious Workplace Accommodations for Employees and Applicants
4229 Acceptable Use of Generative Artificial Intelligence
5202 Unlawful Discrimination, Harassment, and Retaliation Against Students
5206 Student Discipline
5206B Student Discipline - Students with Disabilities
5206D Student Discipline - Enrollment Following Misconduct at Another Public or Nonpublic School
5208.01 Acceptable Use of Generative Artificial Intelligence
5715 Student Oral Health Assessment.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Audit Report
Description:
Each year, the board of education employs an auditing firm to audit the district’s financial records. Mr. Steve Piesko of Maner & Costerisan P.C. presented the 2023-2024 audit report to the board during its meeting on September 23, 2024.
Recommended Motion(s):
That the board accept the audit report of Maner & Costerisan P.C. for the 2023-2024 school year.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Superintendent Evaluation Cycle
Description:
The board reviewed the superintendent evaluation cycle and discussed aligning it with the district's fiscal year (July-June), rather than the current cycle of January through December.
Recommended Motion(s):
that the board evaluate the superintendent on an annual basis from July through June.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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Board Book Study
Description:
The board will discuss the next chapters of The Human Side of School Change as part of their book study.
Attachments:
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
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ADJOURN
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