April 8, 2024 at 7:00 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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DISCUSSION MOVED FORWARD-Student Trip
Description:
French Teacher Kim Floyd will present information for board discussion regarding a trip to Quebec proposed for February 7-10, 2025.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern.
Attachments:
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Approval of the minutes of the Regular Meeting of March 11, 2024;
Item 2: Approval of the minutes of the Regular Meeting of March 18, 2024; and
Item 3: Acknowledge receipt of the March financial statement and approve payment of bills for March.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Board Policy First Reading - July 1 Effective Date
Description:
The board's policy committee has been engaged in the implementation process of Thrun's board policies. The committee is submitting several policies that have been reviewed and/or revised:
3104 School Cameras and Monitoring 3301A Purchasing and Procurement with Federal Funds 3306 Construction Bidding 3406 Integrated Pest Management 4106 Family and Medical Leave Act (FMLA) 4110 Reimbursement 4111 Professional Development 4201 Employee Ethics and Standards 4203 Corporal Punishment and Limited Use of Reasonable Force 4204 Confidentiality of Student Information 4205 Hiring and Background Checks 4206 Employment Contracts 4208 Applicant and Employee Criminal Arrest, Charge, Conviction 4211 Alcohol and Controlled Substances for Transportation Employees Subject to the Omnibus Transportation Employee Testing Act 4212 Employee Assistance Program 4213 Anti-Nepotism 4306 Assignment and Transfer 4309 Discipline and Termination 4603 Performance Evaluation 4606 Discipline and Termination 5205 Student Handbooks 5208 Student Acceptable Use and Internet Safety Policy 5211 Emergency Use of Seclusion and Restraint 5212 Registered Sex Offenders 5303 Student Enrollment and Withdrawal 5402 Communication with Parents/Guardians 5403 Rights of Non-Custodial Parents/Guardians 5406 Title I Funds 5415 Summer School 5416 Homebound and Hospitalized Instruction 5501 Fundraising Activities 5503 Bulletin Boards and Other Student Postings 5504 School-Sponsored Publications and Productions 5506 Field Trips 5509 Public Appearances of School Groups 5510 Student-Initiated, Non-Curricular Clubs 5602 Independent Educational Evaluation 5603 Section 504 5701 Child Abuse and Neglect 5702 Student Illness and Injury 5703 Medications 5708 Do Not Resuscitate Orders 5709 Lice, Nits, and Bed Bugs 5712 Concussion Awareness 5803 Student Driving and Parking 5804 Work Permits 5806 Recording of District Meetings The committee is recommending a July 1st effective date for these policies. Policies given first reading by the board are posted on the district website for thirty days for public review. Policies not given first reading are returned to the committee for further review and editing.
Recommended Motion(s):
That the board waive the reading and adopt first reading of board policies:
3104 School Cameras and Monitoring;
3301A Purchasing and Procurement with Federal Funds;
3306 Construction Bidding;
3406 Integrated Pest; Management;
4106 Family and Medical Leave Act (FMLA);
4110 Reimbursement;
4111 Professional Development;
4201 Employee Ethics and Standards;
4203 Corporal Punishment and Limited Use of Reasonable Force
4204 Confidentiality of Student Information
4205 Hiring and Background Checks;
4206 Employment Contracts;
4208 Applicant and Employee Criminal Arrest, Charge, Conviction;
4211 Alcohol and Controlled Substances for Transportation Employees Subject to the Omnibus Transportation Employee Testing Act;
4212 Employee Assistance; Program
4213 Anti-Nepotism
4306 Assignment and Transfer;
4309 Discipline and Termination
4603 Performance Evaluation
4606 Discipline and Termination;
5205 Student Handbooks;
5208 Student Acceptable Use and Internet Safety Policy;
5211 Emergency Use of Seclusion and Restraint
5212 Registered Sex Offenders
5303 Student Enrollment and Withdrawal;
5402 Communication with Parents/Guardians;
5403 Rights of Non-Custodial Parents/Guardians
5406 Title I Funds;
5415 Summer School;
5416 Homebound and Hospitalized Instruction
5501 Fundraising Activities
5503 Bulletin Boards and Other Student Postings
5504 School-Sponsored Publications and Productions
5506 Field Trips
5509 Public Appearances of School Groups;
5510 Student-Initiated, Non-Curricular Clubs;
5602 Independent Educational Evaluation;
5603 Section 504;
5701 Child Abuse and Neglect;
5702 Student Illness and Injury
5703 Medications;
5708 Do Not Resuscitate Orders;
5709 Lice, Nits, and Bed Bugs;
5712 Concussion Awareness;
5803 Student Driving and Parking;
5804 Work Permits;
5806 Recording of District Meetings.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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New Board Policy - First Reading
Description:
The policy committee is submitting new board policy 5714.01 Behavioral Threat Assessment. Policies given first reading by the board are posted on the district website for thirty days for public review before being placed on a board agenda for final approval; policies not given first reading are returned to the committee for further review and editing.
Recommended Motion(s):
That the board waive the reading and adopt first reading of new board policy 5714.01 Behavioral Threat Assessment.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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24-25 Budget Development
Description:
Finance Director Elizabeth Lentz will provide information regarding the development of the 2024-2024 budget. In addition, a staffing update will be provided by HR Director Mario Martinez.
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Board Book Study
Description:
The board will discuss the next chapters of The Human Side of School Change as part of their book study.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
Description:
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ADJOURN
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