August 15, 2023 at 6:30 PM - Special Meeting
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT
Description:
Welcome to this special meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board. |
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ADJOURN TO EXECUTIVE SESSION – Personnel Matter
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of discussing a personnel matter.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing a personnel matter (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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RECONVENE
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andy Phelps, Jayme Taylor
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DISCUSSION MOVED FORWARD - Safety/Security Update (10 Min)
Description:
Superintendent Hood and representatives from Secure Education Consultants will provide an update regarding a safety and security grant to fund a Safety and Security Director position for the district.
Goals:
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PRESENTATION - Bond & Summer Work Update (10 Min)
Description:
Representatives from TowerPinkster, Christman, and Veridus Group will provide an update on summer bond work and forecast future bid packages that are underway.
Attachments:
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DISCUSSION MOVED FORWARD - K-12th Grade Student-Parent Handbooks (30 Min)
Description:
Building Administrators will present the proposed changes to the elementary, Kinawa, Chippewa Middle School, and Okemos High School student-parent handbooks.
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DISCUSSION MOVED FORWARD: Food Service Update (5 Min)
Description:
Food Service Director Emily Swirsky will provide an update regarding the legislation providing free breakfast and lunch.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Approval of the Minutes of the Regular Meeting of June 26, 2023;
Item 2: Approval of the Minutes of the Special Meeting of July 20, 2023;
Item 3: Approval of the Minutes of the Executive Session Meeting of July 20, 2023.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Delegation of Authority
Description:
School districts may elect to have the plan review of school construction projects and inspections conducted by local building departments. For this to happen, both the school district and the unit of government(s) must execute the application, Request for Annual Delegation of School Plan Review and Inspection Authority to a Local Unit of Government Enforcing Agency. Absent approval of the completed application the State of Michigan, Bureau of Construction Codes has responsibility for construction code enforcement of school buildings within that unit of government.
Recommended Motion(s):
That the Board approve the delegation of school plan review and inspections to Meridian Charter Township.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Employment - Certified
Description:
The hiring of all certified employees must be approved by the board of education; employment of support staff shall be in accordance with school district policy.
Recommended Motion(s):
That the board approve the employment of Laura Seydel, 4th Grade Teacher at Bennett Woods Elementary at Step 6, Division II; and Kassie Van Dusen, Kindergarten Teacher at Bennett Woods Elementary at Step 5, Division I of the teacher salary schedule, effective August 15, 2023 in accordance with sections 1230 (2) and 1230 a (2) of the Revised School Code conditioned upon receipt of acceptable criminal history checks and criminal records checks.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Board Policy First Reading
Description:
The board's policy committee has been engaged in the implementation process of Thrun's board policies. The committee is submitting several policies that have been reviewed and/or revised: 1101 General Policy Statement;1201 Mission Statement; 1301 Creation, Amendment and Posting of Policies; 1401 Definitions; 2101 Roles of the Board and Board Members; 2102 School District's Legal Name and Status; 2103 School District Boundaries; 2104 Student Representative on the Board; 2201 Board Powers/General Powers; 2202 Authority to Enter Into Contracts; 2406 Board Officers' Duties; 2505 Board Committees; and 5511 Secret Organizations. The committee is recommending a July 1st effective date for these policies. Policies given first reading by the board are posted on the district website for thirty days for public review. Policies not given first reading are returned to the committee for further review and editing.
Recommended Motion(s):
That the board waive the reading and adopt first reading of board policies 1101 General Policy Statement;1201 Mission Statement; 1301 Creation, Amendment and Posting of Policies; 1401 Definitions; 2101 Roles of the Board and Board Members; 2102 School District's Legal Name and Status; 2103 School District Boundaries; 2104 Student Representative on the Board; 2201 Board Powers/General Powers; 2202 Authority to Enter Into Contracts; 2406 Board Officers' Duties; 2505 Board Committees; and 5511 Secret Organizations.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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Budget Update (10 Min)
Description:
Executive Director Elizabeth Lentz will provide an update regarding the finalized state school aid budget, current enrollment estimates, and related staffing needs.
Attachments:
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OTHER MATTERS (5 Min)
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ADJOURN
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