January 9, 2023 at 6:30 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ORGANIZATIONAL MEETING
Description:
1. Call to Order
2. Selection of Temporary Chair 3. Selection of Temporary Secretary 4. Seat New Board Members Buffett, Doxie & Gebara [Oath of Office] "I do solemnly swear that I will support the Constitution of the United States and the constitution of this state and that I will faithfully discharge the duties of the office of member of the board of education of Okemos Public Schools according to the best of my ability."
Attachments:
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Work Session - Board Officer Positions
Description:
The board will discuss officer positions and selection.
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Not Before 7:00 p.m.
ORGANIZATIONAL MEETING CONT.
Description:
5. Determination of rules to be followed for conducting the organizational meeting (Robert’s Rules)
6. Election of President (President Assumes Chair) (Accept nominations, close nominations, vote) 7. Election of Vice-President 8. Election of Secretary 9. Election of Treasurer 10. Appointment of a Parliamentarian |
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Confirmation of Date, Time, and Place for Regular Meetings
Description:
The board of education established the 2022-2023 school year meeting schedule during its meeting July 11, 2022 and published the dates on the district website.
Recommended Motion(s):
That the board confirm the dates for regular meetings of the board of education for the remainder of the 2022-2023 school year to generally be the second and fourth Monday of each month, adjusted for Mondays with no school; the time of each meeting to begin at 7:00 p.m., with no new discussion after 10:00 p.m.; and the place of meetings to be the Community Conference Room at Central School.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Determination of Rules to be Followed in Conducting Meetings
Description:
The board of education currently conducts meetings in accordance with its established policies.
Recommended Motion(s):
That the board continue to manage board meetings according to its established policies, which are informed by Robert's Rules of Order.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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ORGANIZATIONAL MEETING CONT.
Description:
13. Establishment of a Board Policy Committee for January-December 2023
14. Appoint a representative to the Ingham County School Officers Association 15. Appoint a representative to the Okemos Education Foundation 16. Reconvene for regular meeting |
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern.
Attachments:
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 4 for immediate implementation and appropriate action.
Item 1: Approval of the minutes of the Regular Meeting of December 12, 2022;
Item 2: Approval of the minutes of the Executive Session Meeting of December 12, 2022;
Item 3: Acknowledge receipt of the December financial statement and approve payment of bills for November.
Item 4: Acknowledge receipt of the leave of absence report and approve the leave of absence for Kelly Bertirud, 3rd and 4th Grade Teacher at Central Montessori for the period of January 12th through June 9, 2023.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Flexible Furniture Purchases
Description:
The board has reviewed information regarding the purchase of flexible furniture for the CMS Art Room, and several areas within OHS to be funded by the 2019 Bond.
Recommended Motion(s):
That the board award the purchase of flexible furniture for the CMS Art Room, not to exceed $76,980.92 to Demco; and the purchase of furniture for OHS, not to exceed $111,051.71 to Demco to be funded through the Facilities/Technology/Security/Transportation and Capital Outlay Bond (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Goals:
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Bus Purchases
Description:
During the December 12th meeting, the board reviewed information regarding the purchase of four school buses to be funded by the Facilities/Technology/Security/Transportation and Capital Outlay Bond.
Recommended Motion(s):
That the board waive the reading and adopt the resolution to participate in the MSBO Bus Purchase Program and award the purchase of four (4) school buses not to exceed $498,936 to the Holland Bus Company to be funded by the 2019 bond (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Board Policy - First Reading
Description:
The board's policy committee conducts an ongoing review of existing policies as they relate to current practice. Policies given first reading by the board are posted to the district website for thirty days for public review before being placed on a board agenda for final approval; policies not given first reading are returned to the policy committee for further review and edit.
Recommended Motion(s):
That the board waive the reading and adopt first reading of board policy 5106 Student Gender Identity.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Goals:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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OHS New Course Recommendation
Description:
The board will discuss the following high school course proposals, which have been approved by the district’s advisory committee:
Attachments:
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Goals:
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS
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ADJOURN TO EXECUTIVE SESSION –Contract Negotiations
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of discussing contract negotiations.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing contract negotiations. (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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RECONVENE
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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ADJOURN
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