November 28, 2022 at 6:00 PM - Meeting Agenda
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CALL TO ORDER
Description:
Dean Bolton, Katie Cavanaugh, Mary Gebara, Melanie Lynn, Vincent Lyon-Callo, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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PRESENTATION: Elementary Report Card Update
Description:
Assistant Superintendent Stacy Bailey will provide an overview of the elementary report card revision process for the last year.
Goals:
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DISCUSSION MOVED FORWARD: Kinawa Fire System Upgrade
Description:
Operations Director Mark Fargo will present information regarding the purchase and installation of a new fire safety system at Kinawa to be funded through Building and Site Sinking Funds.
Attachments:
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Goals:
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Adequate Information to Proceed
Description:
Board policy 8344.1 Adequate Information to Proceed indicates that it is the policy of the board not to take action on an item the first time it is brought to the attention of the board at a public meeting.
Recommended Motion(s):
That the board waive policy 8344.1 requirements and take action on the purchase and installation of the new fire system as it is an emergency safety issue.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
Action(s):
No Action(s) have been added to this Agenda Item.
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2023 Graduation Date
Description:
The board reviewed the recommendation for the date of the 2023 OHS Commencement ceremony at their November 14th meeting. It is recommended for Sunday, May 21, 2023.
Recommended Motion(s):
That Sunday, May 21, 2023 be established as the date of the 2023 Okemos High School commencement.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Instrument Purchases
Description:
The board has reviewed information regarding the purchase of orchestra instruments to be funded by the Facilities/Technology/Security/Transportation and Capital Outlay Bond.
Recommended Motion(s):
That the board award the purchase of 50 new orchestra instruments, not to exceed $37,320 to Marshall Music, to be funded through the Facilities/Technology/Security/Transportation and Capital Outlay Bond (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Technology Purchases
Description:
During the November 14th board meeting, the board reviewed information regarding upcoming technology purchases funded by the Facilities/Technology/Security/Transportation/Capital Outlay bond. Bids were reviewed for interactive monitors.
Recommended Motion(s):
That the board award the purchase of 11 interactive monitors to Bluum of Minessota, not to exceed $61,143.53 to be funded by the 2019 bond (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Issuance and Sale of Bonds Resolution
Description:
On November 8, 2022 voters approved the ability for Okemos Public Schools to borrow up to $275,000,000 by issuing general obligation unlimited tax bonds. The district will be issuing the bonds in four series over the next seven years.
Recommended Motion(s):
That the board waive the reading and adopt the resolution authorizing the issuance and delegating the sale of the first series of Okemos Public Schools 2022 Bonds, approved by the voters at the November 8, 2022 election (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Fire System Purchase & Installation
Description:
The board reviewed information regarding the purchase and installation of a new fire system at Kinawa to be funded through the Building & Site Sinking fund earlier in the meeting.
Recommended Motion(s):
That the board award the purchase and installation of a new fire system at Kinawa to Boynton Fire Safety Service, not to exceed $139,000 to be funded through the Sinking Fund (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Goals:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS
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ADJOURN TO EXECUTIVE SESSION –Superintendent’s Evaluation
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of discussing the superintendent evaluation.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing the superintendent evaluation (Roll Call).Board Member #1Board Member #2Carried
Attachments:
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Goals:
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RECONVENE
Description:
Dean Bolton, Katie Cavanaugh, Mary Gebara, Melanie Lynn, Vincent Lyon-Callo, Andy Phelps, Jayme Taylor
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ADJOURN
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