July 11, 2022 at 6:30 PM - Meeting Agenda
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CALL TO ORDER
Description:
Dean Bolton, Katie Cavanaugh, Mary Gebara, Melanie Lynn, Vincent Lyon-Callo, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ADJOURN TO EXECUTIVE SESSION –Contract Negotiations
Description:
Pursuant to Section 8(a) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of discussing contract negotiations.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(a) of the Open Meetings Act for the purpose of discussing contract negotiations. (Roll Call).Board Member #1Board Member #2Carried
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RECONVENE
Description:
Dean Bolton, Katie Cavanaugh, Mary Gebara, Melanie Lynn, Vincent Lyon-Callo, Andrew Phelps and Jayme Taylor
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DISCUSSION MOVED FORWARD - BOARD POLICY SERVICE
Description:
Attorney Katherine Wolf-Broaddus from Thrun Law will provide information regarding Thrun's board policy service.
Attachments:
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PRESENTATION - Therapy Dog Program Update
Description:
Dr. Slee and Superintendent Hood will provide an update regarding the implementation of the therapy dog program.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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SUPERINTENDENT REPORTS/REQUESTS
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Minutes of the Executive Session Meeting of June 22, 2022;
Item 2: Minutes of the Regular Meeting of June 27, 2022;
Item 3: Minutes of the Executive Session Meeting of June 27, 2022.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Selection of Date, Time and Place for 2022-2023 Regular Meetings
Description:
The board of education currently meets the second and fourth Monday of the month at 7:00 p.m.
Recommended Motion(s):
That the board establish the dates of regular meetings of the board of education to generally be the second and fourth Monday of each month, adjusted for Mondays with no school; the time of each meeting to begin at 7:00 p.m., with no new discussion after 10:00 p.m.; and the place of meetings to be the Community Conference Room at Central School; and that the board direct administration to publish the date/time/location of these meetings on the district's web site.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Designation of Person Responsible for Posting Meeting Notices
Description:
The board of education annually establishes a regular board meeting schedule for the school year, which is posted on the district’s website in July. Notice of each individual regular meeting or any special meeting to be held during the school year is required in accordance with the Open Meetings Act.
Recommended Motion(s):
That the board designate the superintendent of schools or designee to post all regular or special school board meeting notices for the 2022-2023 school year in accordance with the Open Meetings Act.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Selection of Legal Counsel for the 2021-2022 School Year
Description:
Currently, Okemos Public Schools utilizes the services of Thrun Law Firm P.C. The district has found their services to be excellent.
Recommended Motion(s):
That the board retains Thrun Law Firm, P.C. as legal counsel for the 2022-2023 school year.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Selection of Auditor for the 2022-2023 School Year
Description:
Currently, the Okemos Public Schools utilizes the services of Maner Costerisan P.C. The district has found their services to be excellent.
Recommended Motion(s):
That the board retain Maner Costerisan P.C. as auditor for the 2022-2023 school year.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Approval for Depositories for School Funds for the 2022-2023 School Year
Description:
Currently, the district utilizes Michigan School District Liquid Assets Fund Plus, Fifth Third Bank, and PNC Bank. PNC Bank is the primary banking institution used by the district.
Recommended Motion(s):
That the board designate Michigan School District Liquid Assets Fund Plus, Fifth Third Bank, and PNC Bank as depositories for school funds for the 2022-2023 school year, which includes Accounts Payable, Payroll, Debt Retirement Activity, Food Service, Student/School Activity and Building & Site Sinking Fund.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Flexible Furniture Purchases
Description:
The board reviewed information regarding the purchase of flexible furniture at its June 27th meeting.
Recommended Motion(s):
That the board award the purchase of flexible furniture to be funded by the 2019 Technology, Security, Transportation, Capital Outlay and Facilities Bond, up to $89,834.76 submitted by Demco for the library media centers.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Employment - Certified
Description:
The hiring of all certified employees must be approved by the board of education; employment of support staff shall be in accordance with school district policy.
Recommended Motion(s):
That the board approve the employment of Bethany Ballard, Phys Ed and Health Teacher at Okemos High School at Step 3, Divison II; Ryan Bohen, Phys Ed Teacher at Hiawatha Elementary at Step 1, Division I; Kelly Chase, Music Teacher at Cornell Elementary at Step 8, Division II; Natalie Crandell, Counselor at CMS at Step 2, Division I; Jessica Nieukwoop, Choir Director for CMS and OHS at Step 9, Division II; and Mary Stuible, Counselor at CMS at Step 9, Division III of the teacher salary schedule, effective August 18, 2022 in accordance with sections 1230 (2) and 1230 a (2) of the Revised School Code conditioned upon receipt of acceptable criminal history checks and criminal records checks.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Employment – High School Principal
Description:
With the resignation of Dan Hyliard, the Okemos High School Principal position will be vacated beginning July 1st. As a result, a formal selection process has led to the recommendations for replacement for this position.
Recommended Motion(s):
That the board employ Mr. Dan Kemsley as Principal at Okemos High School effective July 18, 2022 through June 30, 2024 (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Employment - High School Assistant Principal
Description:
With the resignation of Mrs. Andrea Hallead, the Okemos High School Assistant Principal position was vacated. As a result, a formal selection process has led to the recommendation for replacement for this position.
Recommended Motion(s):
That the board employ Mr. Joseph Schmidt as Assistant Principal at Okemos High School effective August 1, 2022 through July 30, 2024 at step 1 of the administrative salary schedule. (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Superintendent Unused Vacation Day Payout
Description:
The board discussed the possibility of paying out the superintendent's unused vacation days at its June 27th meeting.
Recommended Motion(s):
That the board authorize the payment of the superintendent's unused vacation days.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Preliminary Qualification Application
Description:
Following numerous presentations and discussions concerning the district’s facilities, technology, security, transportation and capital outlay needs, the board directed administration on May 23, 2022 to begin the process for approval from the Michigan Department of Treasury to pursue qualified bonds in the amount of $275 million for erecting, additions and remodeling of school buildings, facility and athletic field, improvements across the district, technology, security, transportation and capital outlay purchases.
Recommended Motion(s):
That the board waive the reading and adopt the resolution to approve the application of preliminary qualification of bonds for filing with the Michigan Department of Treasury. (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Consumers Energy Easement
Description:
The board previously authorized the superintendent to pursue an easement with Consumers Energy as it pertained to a road construction project at the corner of Okemos Rd. and Mt Hope Rd.
Recommended Motion(s):
That the board Board waive the reading and adopt the resolution to direct the superintendent to authorize the execution of the easements with Consumers Energy for the project at the Mt. Hope & Okemos intersection (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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2022-2023 Calendar
Description:
The Board has proposed a 2022-2023 calendar that complies with the State Aid Act and Revised School Code and prefers to establish calendar dates based on agreement with the Association. Absent such agreement, however, the Board has the right and obligation to establish components of the calendar, as permitted by the Public Employment Relations Act ("PERA") and the Revised School Code. The Board acknowledges that the calendar remains subject to negotiations.
Recommended Motion(s):
That the board waive the reading and adopt the resolution to authorize establishment of certain components of the 2022-2023 school calendar (roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS
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1. Designate Board Representatives to the following organizations for 2022-2023:
o Policy Committee through June, 2023 o Ingham School Officers Association o Okemos Education Foundation |
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2. Superintendent Evaluation Check-in
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3. Board Work Session Date RE: Assessment Tool (8/24)
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ADJOURN
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