January 15, 2025 at 6:00 PM - Organizational School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Palmer
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Election of Officers
Speaker(s):
Forsberg
Description:
The new officers must be nominated and elected.
Recommended Motion(s):
Elect a Chairperson
Recommended Motion(s) #2:
Elect a Vice-Chairperson
Recommended Motion(s) #3:
Elect a Clerk
Recommended Motion(s) #4:
Elect a Treasurer
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5. Board Calendar Dates
Speaker(s):
Board Chair
Description:
Thursday, January 16, 2025 - MSBA Annual Leadership Conference, Minneapolis Convention Center Friday, January 17, 2025 - MSBA Annual Leadership Conference, Minneapolis Convention Center Thursday, January 30, 2025 - Open House, Career and Technical Center and Mahtomedi Academy from 3:00-6:00 p.m. Friday, January 31, 2025 - 916 Education Foundation Bingo Event at Quora Education Center at 5:30 p.m. Wednesday, February 5, 2025 - Regular School Board Meeting at 6:00 p.m. |
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6. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Board Chair
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting. |
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7. Presentations and Discussion Items
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7.1. Recognition of Retirement
Speaker(s):
Jillian Campbell
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7.2. Annual Report
Speaker(s):
Shannon Hunter
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8. Superintendent's Report
Speaker(s):
Boe
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9. Approval of the Consent Agenda
Speaker(s):
Board Chair
Recommended Motion(s):
The recommendation is, the School Board approve the Consent Agenda as detailed in the enclosure.
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9.1. Minutes
Description:
Meeting Minutes from December 11, 2024. |
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9.2. Payment of Bills and ACH Payments
Description:
$3,794,910.08 for check numbers *603065 - 603100, ACH payments and Wires except for voids as marked on the check register. |
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9.3. Personnel
Description:
Employment, Resignation/Termination, Eliminate Position, Leave of Absence, Reassignments/Transfers, New Positions, Contract Amendment |
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10. Action Items
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10.1. Acceptance of the FY24 Audit
Speaker(s):
Kumlien/Jim Eichten
Description:
A report was provided and presented to the School Board by the auditor.
Recommended Motion(s):
The recommendation is, the School Board accept the FY24 audit from Malloy, Montague, Karnowski, Radosevich & Co., P.A.
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10.2. Approval of Annual Organizational Resolutions
Speaker(s):
Kumlien
Description:
The following resolutions are being recommended for adoption as routine organizational resolutions for 2025. Should discussion on a specific resolution be requested, a letter has been assigned to each resolution.
a. Designation of Official Newspaper
b. Designation of Depositories c. Designation of Identified Official with Authority (IOwA) d. Authorization to Lease, Purchase and Contract for Goods and Services
e. Authorization of Petty Cash Accounts f. Authorization to Seek Legal Counsel g. Authorization of Credit Cards h. Authorization of Electronic Funds Transfers i. Authorization of Facsimile Signature j. Authorization of Early Claim Payments k. Authorization of Micro-Purchase Threshold
Recommended Motion(s):
The recommendation is, the School Board approve the organizational resolutions listed a-k.
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10.3. Approval of Solar Study, Design, and Project Administration Services
Speaker(s):
Kumlien
Description:
Northeast Metro 916 is exploring the possibility of adding solar panels to the roof of Pankalo Education Center. Hallberg Engineering has submitted a proposal to support this initiative. The project will be conducted in two phases: Phase 1 is a feasibility study to assess the potential benefits of this project. Phase 2 will proceed with construction, bidding and overall project administration if the feasibility study yields positive results.
Recommended Motion(s):
The recommendation is, the School Board approve the proposal submitted by Hallberg Engineering in the amount of $50,000.
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10.4. Approval of Quora Secondary School Door Replacement Project
Speaker(s):
Kumlien/Naidicz
Description:
Quora Secondary School was originally equipped with solid core wooden doors. Over time, many of these doors have sustained significant damage, necessitating frequent replacements. After testing alternative options, we selected durable aluminum and fiberglass reinforced doors as replacements. These doors are more resistant to damage and maintain the security of our building. The replacement project will utilize a cooperative purchasing contract through Sourcwell, with Kraus-Anderson managing the project. Funding for this project will come from remaining building construction funds.
Recommended Motion(s):
The recommendation is, the School Board approve the proposal submitted by Kraus-Anderson in the amount of $546,444.64.
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10.5. Approval of School Board Policies
Speaker(s):
Naidicz/Noor
Description:
The policies listed below were presented for a first reading at the December 11, 2024 School Board Meeting. No changes have been made since the last review. Policy 506: Student Discipline Policy 515: Protection and Privacy of Pupil Records Policy 515 Form: Public Notice Policy 516: Student Medication and Telehealth Policy 524: Internet, Technology, and Personal Electronic Device (Including Cell Phone) Acceptable Use and Safety Policy
Recommended Motion(s):
The recommendation is, the School Board adopt the revised School Board policies as presented.
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10.6. Adopt Proposed Policy Modifications
Speaker(s):
Boe
Description:
School Board Policy 208 states: If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board. Policy 510: School Activities Policy 523: Policies Incorporated By Reference Policy 618: Assessment of Student Achievement
Recommended Motion(s):
The recommendation is, the School Board adopt the policies as revised.
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10.7. Retirements (10+ Years)
Speaker(s):
Boe
Description:
Tara Chevrier, EAS, has provided the school district with 22 years of service. Her retirement date was December 20, 2024. Amy O'Neil, Psychologist, has provided the school district with 17 years of service. Her retirement date is June 6, 2025.
Recommended Motion(s):
The recommendation is, the School Board accept the resignations listed above upon the occasion of their retirement.
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10.8. Approval of 2025 Legislative Platform
Speaker(s):
Boe
Description:
The legislative proposals contained in this document have been developed cooperatively with the other three intermediate districts and Valerie Dosland, from Ewald Consulting Group, Inc. The report has been reviewed with the other intermediate districts. This platform will be used by the Intermediate Superintendents and lobbyist, Valerie Dosland, in discussions with key legislators, and other individuals and groups as needed to influence legislative activity.
Recommended Motion(s):
The recommendation is, the School Board approve the 2025 legislative platform to be used as a resource during the 2025 legislative session in addressing major issues for the intermediate school districts.
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10.9. Board Compensation
Speaker(s):
Board Chair
Description:
The 2024 per annum level set for members of the Northeast Metro 916 Board is as follows and the annual survey of member district school board compensation for 2024 is attached: Directors: $5,100 Chairperson: $5,800 Vice-Chair: $5,200 Clerk: $5,300 Treasurer: $5,200
Recommended Motion(s):
The recommendation is, the members of the School Board establish compensation levels for 2025 as follows:
Directors: $____, Chairperson: $____, Vice-Chair: $____, Clerk: $____, Treasurer: $_____.
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10.10. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
Speaker(s):
McAllister
Description:
WHEREAS, when the financial condition and student enrollment variables of the school district dictates that the school board must reduce expenditures immediately, and WHEREAS, when this reduction in expenditure and student enrollment variables must include discontinuance of positions and discontinuance or curtailment of programs, and WHEREAS, when a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District 916 that the School Board hereby directs the Superintendent of Schools and Administration to consider the discontinuance of programs or positions to effectuate economies in the School District and reduce expenditures, and as a result of student enrollment variables, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.
Recommended Motion(s):
The recommendation is, the School Board approve the Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions.
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10.11. 2024 Pay Equity Report
Speaker(s):
McAllister
Description:
The district will be submitting the 2024 Pay Equity Report on or before January 31, 2025. Pay equity reporting is required by the Local Government Pay Equity Act M.S. 471.991-471.999 and Minnesota Rules Chapter 3920. The report is designed to reduce pay inequities between women and men who have comparable jobs.
Recommended Motion(s):
The recommendation is, the School Board approve the submission of the 2024 Pay Equity implementation report to the Minnesota Pay Equity Management System.
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11. Board Forum
Speaker(s):
Board Chair
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts. |
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12. Adjournment
Speaker(s):
Board Chair
Recommended Motion(s):
Adjournment of Meeting
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