June 5, 2024 at 6:00 PM - Regular School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Payne
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Thursday, June 13, 2024 - 916 Foundation Golf Tournament at Oak Marsh at 11:30 a.m. Wednesday, August 7, 2024 - School Board Meeting at 6:00 p.m. |
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5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
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6. Presentations and Discussion Items
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6.1. Intermediate Teacher Residency Apprenticeship Collaborative (ITRAC)
Speaker(s):
Megan McAllister
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6.2. Teacher Development & Evaluation (TDE/QComp)
Speaker(s):
Scott Thomas
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6.3. Draft Impact Report 2023-24
Speaker(s):
Shannon Hunter
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6.4. First Reading of School Board Policy
Speaker(s):
Kim Thebault
Description:
Policy 507: Corporal Punishment (Revised) |
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7. Superintendent's Report
Speaker(s):
Boe
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8. Closed Session
Speaker(s):
Forsberg
Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations.
Recommended Motion(s):
Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
Recommend to reconvene the regular school board meeting following closed session.
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9. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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9.1. Minutes
Description:
Meeting Minutes from May 1, 2024 |
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9.2. Payment of Bills and ACH Payments
Description:
$4,667,766.39 for check numbers *602645 - 602707, ACH payments and Wires except for voids as marked on the check register. |
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9.3. Personnel
Description:
Employment, Temporary Employment, Re-hire, Resignation/Termination, Retirement, Eliminate Position, Adjust Hours/FTE, Leave of Absence, Contract Amendment, Reassignments/Transfers, Probationary Termination, New Positions, Employment Contract Amendment and Waiver of Continuing Contract Rights |
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9.4. Renewal of Superintendent Contract
Description:
Val Rae Boe, Superintendent, effective 7/1/2024 - 6/30/2027 |
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10. Action Items
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10.1. Approval of School Board Policy
Speaker(s):
Thebault
Description:
These policies were presented for a first reading at the May 1 Board Meeting and no changes have been made: Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student's Person
Recommended Motion(s):
The Superintendent recommends that the School Board adopt the School Board policy as presented.
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10.2. Ratification of Education Assistant Federation Local 2343 Contract
Speaker(s):
McAllister
Description:
A tentative settlement has been reached with the Education Assistant Federation Local 2343. The contract proposed is for a two-year time frame with new effective dates of July 1, 2024 through June 30, 2026.
Recommended Motion(s):
The Superintendent recommends that the School Board ratify the contract between the School District and Education Assistant Federation Local 2343 for the period of July 1, 2024 through June 30, 2026.
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10.3. FY24 Budget Revision
Speaker(s):
Kumlien
Description:
Northeast Metro 916 has been awarded grants throughout FY24. The attached budget revision includes the additional revenues and expenditures reflected in the FY24 budget.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the revised 2023-24 budget for Northeast Metro 916 as attached.
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10.4. FY25 Budget Approval
Speaker(s):
Kumlien
Description:
Budget approval is obtained in June of each year in order to proceed with the financial operations of the District after June 30. A first reading of the FY25 budget was held at the May 1 Board Meeting.
Recommended Motion(s):
The Superintendent recommends that the Board approve the 2024-25 budget for Northeast Metro 916 as attached.
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10.5. FY25 Tuition, Membership, and Access Fees
Speaker(s):
Kumlien
Description:
Northeast Metro 916 Intermediate School District annually sets rates for tuition, membership and access fees. The attached tuition rates and fees will be applied during the 2024-25 fiscal year.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the tuition, membership and access fees for 2024-25 as attached.
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10.6. Approval of Food Service Agreements
Speaker(s):
Kumlien
Description:
Northeast Metro 916 contracts with member districts to provide food services for the students in our programs located across multiple member districts. Centennial ISD #12 and Karner Blue Education Center Columbia Heights ISD #13 and Metro Heights Academy Stillwater ISD #834 and Auditory Oral Program and Pankalo White Bear Lake ISD #624 and Bellaire Education Center, 916 Mahtomedi Academy, South Campus, and WELS North
Recommended Motion(s):
The Superintendent recommends that the School Board approve the food service agreements with Centennial, Columbia Heights and White Bear Lake for the 2024-25 school year and Stillwater for the 2024-25 and 2025-26 school year as listed above and attached.
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10.7. Approval of Know the Truth Contract
Speaker(s):
Naidicz
Description:
The purpose of this contract is to facilitate the delivery of the Know the Truth Prevention Program to the students, parents and staff associated with the Northeast Metro 916 Intermediate District. Know the Truth will provide chemical health individual and group support to all three ALC sites, Quora Secondary School and WELS-North.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the agreement between Know the Truth and Northeast Metro 916 to provide chemical health services for the period of July 1, 2024 to June 30, 2025 in the amount of $103,322.80.
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10.8. Approval of Playworks Contract
Speaker(s):
Naidicz
Description:
Playworks believes in the power of play to bring out the best in every child. Playworks helps schools, districts, youth programs, and other organizations make the most of recess (or their play time) through on-site staffing, consultative support, professional development, and free resources.
Recommended Motion(s):
The Superintendent recommends the School Board approve the contract between Northeast Metro 916 and Playworks in the amount of $83,000 from 9/3/24 to 6/6/25.
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10.9. Approval of Changes to FY25 School Calendar
Speaker(s):
Thomas
Description:
The 2024-25 academic calendar that was approved by the School Board in March included one additional day for our EAS/EA employees. This revised calendar reflects an adjustment to make April 18, 2025, a non-duty day for the EAS/EA group. Additionally, 916 Mahtomedi Academy has been removed from the attached calendar as they are now on a modified calendar which was approved by the School Board in April.
Recommended Motion(s):
The Superintendent recommends the School Board approve the revised 2024-25 academic calendar as attached.
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10.10. Approval of Lease, Facilities Use, and Cooperation Agreement between Century College and Northeast Metro 916
Speaker(s):
Thomas
Description:
WHEREAS: Northeast Metro 916 and Century College have a longstanding Joint Powers Agreement that allows us to operate Northeast Metro 916's Career & Technical Education programs serving our 13 member districts, and WHEREAS: The Lease, Facilities Use, And Cooperation Agreement supersedes the prior Joint Powers Agreement and specifies the space, lease fees, and processes that allow for continued collaboration with Century College and Northeast Metro 916. The agreement is for five (5) years, and BE IT RESOLVED, by the School Board Northeast Metropolitan Intermediate School District No. 916, that the Lease, Facilities Use, And Cooperation Agreement with Century College serve as an agreement between our parties in mutual support of Career & Technical Education in Northeast Metro 916.
Recommended Motion(s):
The Superintendent recommends that the School Board approves the Lease, Facilities Use, And Cooperation Agreement between Century College and Northeast Metro 916.
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10.11. Approval of Avanti Center Agreement to Provide Educational Services
Speaker(s):
Thomas
Description:
The purpose of this agreement is to provide educational services to students who are admitted to the Avanti Center for the 2024-25 school year. This program is operated in Blaine, and is at the request of Spring Lake Park Schools.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the agreement between the Avanti Center and Northeast Metro 916 to provide educational services for children and adolescent residents who are admitted to the Avanti Center for the period August 1, 2024 through July 31, 2025.
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10.12. Approval of Educational Services Agreement with Spring Lake Park ISD 16
Speaker(s):
Thomas
Description:
This agreement is for Northeast Metro 916 to provide educational services on behalf of the Spring Lake Park School District for those students who are enrolled at Avanti Center residential treatment program.
Recommended Motion(s):
The Superintendent recommends that the administration be authorized to enter into an agreement for Northeast Metro 916 to provide the educational services at Avanti Center on behalf of the Spring Lake Park School District from July 1, 2024 through June 30, 2025.
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10.13. Approval of Educational Services Agreement with South
Washington County ISD 833
Speaker(s):
Thomas
Description:
This agreement is for Northeast Metro 916 to provide educational services on behalf of the South Washington County School District for students who are placed at Aris Clinic Outpatient Treatment Facility.
Recommended Motion(s):
The Superintendent recommends that the administration be authorized to enter into an agreement for Northeast Metro 916 to provide the educational services at Aris on behalf of the South Washington County School District for the term July 1, 2024 through June 30, 2028.
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10.14. Approval of Contract Agreement with City of Fridley
Speaker(s):
Thomas
Description:
This contract replaces the previous contract with the City of Fridley in which the Fridley Police Department provides a full-time SRO at Metro Heights Academy for the school year.
Recommended Motion(s):
The Superintendent recommends that the School Board approve a two-year agreement between Northeast Metro 916 and the City of Fridley, for the Fridley Police Department to provide a full-time School Resource Officer (SRO) at Metro Heights Academy commencing July 1, 2024 through June 30, 2026 in the amount of $312,500.
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10.15. Approval of CDW Quotes
Speaker(s):
Noor
Description:
For the second year, in an attempt to leverage bulk buying power and make deliveries easier to manage, 916’s IT department has worked with each individual program to consolidate all staff and student device replacements into a single order, submitted at the beginning of the school year. This order represents all of the orders for staff windows laptops, as well as staff and student Chromebooks, as well as some ancillary accessories and devices, for all 916 programs this summer. These devices are quoted from our usual technology vendor and on Sourcewell joint purchasing contracts, they will still be cross-charged to individual program budgets as appropriate when distributed by the IT department.
Recommended Motion(s):
The superintendent recommends the School Board approve the quote submitted by CDWG in the amount of $161,517.95.
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10.16. Approval of Apple Contract
Speaker(s):
Noor
Description:
Similar to the previous action item, in an attempt to leverage bulk buying power and make deliveries easier to manage, 916’s IT department has worked with each individual program to consolidate all Apple device replacements into a single order, submitted at the beginning of the school year. This order represents all of the orders for staff and student Apple devices, as well as some ancillary accessories, for all 916 programs this summer. This purchase is directly through Apple, under the PEPPM Cooperative purchasing agreement (Bid 535802).
Recommended Motion(s):
The superintendent recommends the School Board approve the quote submitted by Apple Inc in the amount of $128,487.
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10.17. Approval of Matrix Quote
Speaker(s):
Noor
Description:
Each year the 916 IT Department puts out for bid through the federal E-rate program for equipment and services relating to our summer infrastructure replacement projects. This quote represents the replacement of existing end-of-life wired network switching equipment and yearly licensing. These items are eligible for up to 80% reimbursement through the federal E-rate grant program. However, because our reimbursement is not guaranteed, we have allocated sufficient budget for this entire order in the budget for this year.
Recommended Motion(s):
The superintendent recommends the School Board
approve the quote submitted by Matrix Communications in the amount of $62,632.54.
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10.18. Approval of Cable Cloud Contract
Speaker(s):
Noor
Description:
Similar to the previous action item, this quote represents competitively bid low-voltage installation services through a local low-voltage installer. These services include the labor and hardware for installation and wiring of networking equipment purchased through the E-rate program. These services are eligible for up to 80% reimbursement through the federal E-rate grant program. However, because our reimbursement is not guaranteed, we have allocated sufficient budget for this entire order in the budget for this year.
Recommended Motion(s):
The superintendent recommends the School Board approve the quote submitted by Cable Cloud in the amount of $56,432.90.
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10.19. Approval of Comcast Cable Communications Management Agreement
Speaker(s):
Noor
Description:
Due to condensed timelines, Comcast has been unable to submit the final contract for this coming year before our final board meeting of the year. The new contract is due for services starting on July 1. As a result, we are requesting approval of Comcast fiber Internet renewal contract, with an expected cost of $73,010.28, for a term of five years. The contract should not be materially different from our previous contract. We anticipate approval of this contract for Federal E-rate grant reimbursement of 80%. However, since the grant is not guaranteed, we have included the full amount for these services in our budget. A sample contract is attached and a final version of this contract will come to the board in August if there is a substantial difference in the contract.
Recommended Motion(s):
The Superintendent recommends the School Board approve the contract with Comcast in the amount of $73, 010.28 starting July 1, 2024 through June 30, 2029.
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11. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts. |
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12. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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