May 1, 2024 at 6:00 PM - Regular School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Payne
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Wednesday, May 29, 2024- WELS North Graduation at Quora Education Center at 5:00 p.m. Thursday, May 30, 2024- Quora Graduation at Quora Education Center. Learning Community 7 at 1:00 p.m. and Learning Communities 3,4,5, and 6 at 4:30 p.m. Friday, May 31, 2024- Area Learning Centers Graduation at Quora Education Center at 6:00 p.m. Monday, June 3, 2024- South Campus Graduation at South Campus Education Center at 12:30 p.m. Wednesday, June 5, 2024- School Board Meeting at 6:00 p.m. Thursday, June 13, 2024- 916 Foundation Golf Tournament at Oak Marsh at 11:30 a.m. |
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5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting. |
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6. Presentations and Discussion Items
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6.1. Equimetrics Survey Review
Speaker(s):
Shanaya Walker
Description:
Joe Byrd, Infinity Systems |
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6.2. First Reading of FY25 Budget
Speaker(s):
Mark Kumlien
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6.3. First Reading of School Board Policy
Speaker(s):
Kim Thebault
Description:
Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student's Person (Revised) |
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6.4. First Reading of Century College JPA
Speaker(s):
Scott Thomas
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7. Superintendent's Report
Speaker(s):
Boe
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8. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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8.1. Minutes
Description:
Meeting Minutes from April 3, 2024 |
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8.2. Payment of Bills and ACH Payments
Description:
$4,398,521.65 for check numbers *602574 - 602644, ACH payments and Wires except for voids as marked on the check register. |
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8.3. Personnel
Description:
Resignation/Termination, Eliminate Position, Adjust Hours/FTE, Leave of Absence, Reassignments/Transfers, New Positions, Employment Contract Amendment and Waiver of Continuing Contract Rights |
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8.4. Joint Purchasing Contract Renewal
Description:
SICO America Inc, School Furnishings III |
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8.5. Approval of Joint Purchasing Agreement
Description:
LeSueur-Henderson ISD #2397 Rosemount-Apple Valley-Eagan ISD #196 |
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9. Action Items
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9.1. Approval of Change to the December Regular Board Meeting Date
Speaker(s):
Boe
Description:
The AESA Annual Conference is scheduled to begin on Wednesday, December 4, 2024. This is a national conference specific to Educational Service Agencies. This is also the date of our regularly scheduled School Board Meeting in December. In past years, we have had Cabinet members, as well as School Board members attend this out-of-state conference.
Recommended Motion(s):
The Superintendent recommends that the Wednesday, December 4, 2024 regular school board meeting date be changed to Wednesday, December 11, 2024 at 6:00 p.m. due to a conflict with the AESA Annual Conference.
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9.2. Approval of the 2024-25 916 Mahtomedi Academy School Calendar
Speaker(s):
Thomas
Description:
The first draft of the 2024-25 916 Mahtomedi Academy school calendar was presented at the March 6 School Board meeting.
There have been no changes made to the calendar since the School Board's last review.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the 2024-25 916 Mahtomedi Academy School Calendar as presented.
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9.3. Insurance Renewal: Workers’ Compensation Insurance
Speaker(s):
Kumlien
Description:
The insurance renewal represents an increase in total premium from $865,831 to $957,968 with United Heartland. The increase is primarily attributed to the district’s experience mod factor increasing from 2.25 to 2.67.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the insurance renewal with United Heartland for a premium of $957,968 for the period of May 1, 2024 through April 30, 2025.
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9.4. Insurance Renewal: Liability Insurance
Speaker(s):
Kumlien
Description:
The insurance renewal represents an increase in total premium from $84,689 to $102,940 with The Hanover Insurance Group. Increases from multiple lines of coverage within our liability insurance (general liability, crime, auto and umbrella) all contributed to the premium increase.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the insurance renewal with The Hanover Insurance Group for a premium of $102,940 for the period of May 1, 2024 through April 30, 2025.
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9.5. Insurance Renewal: Cyber Liability Insurance
Speaker(s):
Kumlien
Description:
The insurance renewal represents no increase in total premium of $54,758 with Crum & Forster Specialty Insurance Company.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the insurance renewal with Crum & Forster Specialty Insurance Company for a premium of $54,758 for the period of May 1, 2024 through April 30, 2025.
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9.6. Insurance Proposal: Property Insurance
Speaker(s):
Kumlien
Description:
The insurance proposal represents a decrease in total premium from $142,470 to $128,254. The decrease in property insurance premium is attributed to a change in insurers from The Hanover Insurance Group to Chubb.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the insurance proposal from Chubb for a premium of $128,254 for the period of May 1, 2024 through April 30, 2025.
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9.7. Approval of R.J.'s Property Maintenance Contracts
Speaker(s):
Kumlien
Description:
Northeast Metro 916 utilizes contractor services for lawn care at Karner Blue Education Center, Pankalo Education Center and Quora Education Center. The included proposals from R.J’s. Property Maintenance provide lawn care services during the 2024, 2025 and 2026 summer seasons.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the contracts with R.J.'s Property Maintenance to provide lawn care care services from 4/1/24 through 11/15/26.
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9.8. Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Probationary Teachers
Speaker(s):
McAllister
Description:
WHEREAS, __________ is a probationary teacher in Northeast Metropolitan Intermediate School District No. 916, BE IT RESOLVED, by the School Board of Northeast Metropolitan Intermediate School District No. 916, that pursuant to M.S. 122A.40, the teaching contract of __________, a probationary teacher in Northeast Metropolitan Intermediate School District No. 916, is hereby terminated at the end of the working day on June 30, 2024. BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and nonrenewal of their contract as provided by law, and that said notice shall be in substantially the attached form.
Recommended Motion(s):
The Superintendent recommends the School Board approve terminating the contracts of the probationary teachers named in the attached document.
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9.9. Resolution Relating to the Termination and Nonerenewal of the Teaching Contract of Long-Term Substitute Probationary Teachers
Speaker(s):
McAllister
Description:
WHEREAS, __________ is a long-term substitute probationary teacher in Northeast Metropolitan Intermediate School District No. 916, BE IT RESOLVED, by the School Board of Northeast Metropolitan Intermediate School District No. 916, that pursuant to M.S. 122A.40, the teaching contract of __________, a long-term substitute probationary teacher in Northeast Metropolitan Intermediate School District No. 916, is hereby terminated at the end of the working day on June 30, 2024. BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and nonrenewal of their contract as provided by law, and that said notice shall be in substantially the attached form.
Recommended Motion(s):
The Superintendent recommends the School Board approve terminating the contracts of the long-term substitute probationary teachers named in the attached document.
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9.10. Renewal of Contract with Teachers on Call
Speaker(s):
McAllister
Description:
Northeast Metro 916 utilizes Teachers on Call (TOC) to fill Teacher, Education Assistant Specialist and Education Assistant absences with qualified substitutes. The administrative fee for services provided by TOC for the 2024-2025 school year will remain at 29%.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the renewal of the contract with Teachers On Call for the period of July 1, 2024 to June 30, 2025.
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10. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts |
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11. Closed Session
Speaker(s):
Forsberg
Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations.
Recommended Motion(s):
Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
Recommend to reconvene the regular school board meeting following closed session.
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12. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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