January 17, 2024 at 6:00 PM - Organizational School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Payne
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Election of Officers
Speaker(s):
Forsberg
Description:
The new officers must be nominated and elected:
Recommended Motion(s):
Elect a Chairperson
Recommended Motion(s) #2:
Elect a Vice-Chairperson
Recommended Motion(s) #3:
Elect a Clerk
Recommended Motion(s) #4:
Elect a Treasurer
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5. Board Calendar Dates
Speaker(s):
Board Chair
Description:
Wednesday, February 7, 2024- School Board Meeting at 6:00 p.m. Wednesday, February 14, 2024 - Building Tours: WELS North, South Campus, and Quora Education Center Wednesday, March 20, 2024 - Building Tours: Metro Heights Academy and Karner Blue Education Center Wednesday, April 24, 2024 - Building Tours: Auditory Oral Program, Pankalo Education Center Wednesday, May 1, 2024 - Building Tours: Bellaire Education Center and Mahtomedi Academy |
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6. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Board Chair
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting. |
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7. Presentations and Discussion Items
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7.1. 916 Education Foundation
Speaker(s):
Erick Lehet
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7.2. Safety at NEM ISD 916
Speaker(s):
Dustin Vincent/Jamin Wood
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7.3. First Reading of School Board Policies
Speaker(s):
Kim Thebault
Description:
Policy 401: Equal Employment Opportunity Policy 402: Disability Nondiscrimination Policy Policy 404: Employment Background Checks Policy 409: Employee Publications, Instructional Materials, Inventions, and Creations Policy 519: Interviews of Students by Outside Agencies Policy 520: Student Surveys |
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8. Superintendent's Report
Speaker(s):
Boe
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9. Approval of the Consent Agenda
Speaker(s):
Board Chair
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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9.1. Minutes
Description:
Meeting Minutes from December 6, 2023 |
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9.2. Payment of Bills and ACH Payments
Description:
$5,864,154.80 for check numbers *602320 - 602408, ACH payments and Wires except for voids as marked on the check register. |
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9.3. Personnel
Description:
Employment, Resignation/Termination, Retirement, Eliminate Positions, Adjust Hours/FTE, Leave of Absence, Reassignments/Transfers, New Positions |
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9.4. Joint Purchasing Contract Renewal
Description:
Office & Instructional Supplies Primary Vendor Contract |
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10. Action Items
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10.1. Acceptance of the FY23 Audit
Speaker(s):
Kumlien/Jim Eichten
Description:
A report was provided and presented to the School Board by the auditor.
Recommended Motion(s):
The Superintendent recommends that the School Board accept the FY23 audit from Malloy, Montague, Karnowski, Radosevich & Co., P.A.
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10.2. Approval of Annual Organizational Resolutions
Speaker(s):
Kumlien
Description:
The following resolutions are being recommended for adoption as routine organizational resolutions for 2024. Should discussion on a specific resolution be requested, a letter has been assigned to each resolution.
a. Designation of Official Newspaper
b. Designation of Depositories c. Designation of Identified Official with Authority (IOwA) d. Authorization to Lease, Purchase and Contract for Goods and Services
e. Authorization of Petty Cash Accounts f. Authorization to Seek Legal Counsel g. Authorization of Credit Cards h. Authorization of Electronic Funds Transfers i. Authorization of Facsimile Signature j. Authorization of Early Claim Payments k. Authorization of Micro-Purchase Threshold
Recommended Motion(s):
The Superintendent recommends the School Board approve the organizational resolutions listed a-k.
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10.3. Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions
Speaker(s):
McAllister
Description:
WHEREAS, when the financial condition and student enrollment variables of the school district dictates that the school board must reduce expenditures immediately, and WHEREAS, when this reduction in expenditure and student enrollment variables must include discontinuance of positions and discontinuance or curtailment of programs, and WHEREAS, when a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District 916 that the School Board hereby directs the Superintendent of Schools and Administration to consider the discontinuance of programs or positions to effectuate economies in the School District and reduce expenditures, and as a result of student enrollment variables, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.
Recommended Motion(s):
The Superintendent recommends the School Board approve the Resolution Directing Administration to Make Recommendations for Discontinuance and Reductions.
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10.4. Board Compensation
Speaker(s):
Board Chair
Description:
The 2023 per annum level set for members of the Northeast Metro 916 Board is as follows and the annual survey of member district school board compensation for 2023 is attached: Directors: $5,100 Chairperson: $5,800 Vice-Chair: $5,200 Clerk: $5,300 Treasurer: $5,200
Recommended Motion(s):
The Executive Committee recommends that the members of the School Board establish compensation levels for 2024 as follows:
Directors: $____, Chairperson: $____, Vice-Chair: $____, Clerk: $____, Treasurer: $_____.
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10.5. Approval of School Board Policies
Speaker(s):
Thebault
Description:
The policies listed below were presented for a first reading at the December 6, 2023 School Board Meeting. No changes have been made since the last review. Policy 207: Public Hearings Policy 214: Out of State Travel by School Board Member Policy 406: Public and Private Personnel Data Policy 423: Employee-Student Relationships Policy 424: License Status Policy 505: Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees Policy 701.1: Modification of School District Budget Policy 702: Accounting
Recommended Motion(s):
The Superintendent recommends that the School Board adopt the revised School Board policies as presented.
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11. Board Forum
Speaker(s):
Board Chair
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts |
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12. Closed Session
Speaker(s):
Board Chair
Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations.
Recommended Motion(s):
Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
Recommend to reconvene the regular school board meeting following closed session.
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13. Adjournment
Speaker(s):
Board Chair
Recommended Motion(s):
Adjournment of Meeting
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