June 7, 2023 at 6:00 PM - Regular School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Payne
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Thursday, June 8, 2023- Auditory Oral Program End of Year Celebration from 5:00 - 7:00 p.m. at Stillwater Early Childhood Family Center in Stillwater Monday, June 19, 2023- 916 Foundation Golf Tournament at Oak Marsh in Oakdale Tuesday, July 11, 2023- Strategic Action Input Activity from 12:00 - 2:00 p.m. at the Bellaire District Office Tuesday, July 18, 2023- Strategic Action Input Activity from 9:30 - 11:30 a.m. at the Bellaire District Office Wednesday, August 2, 2023- Strategic Action Input Activity from 4:00 - 6:00 p.m. at the Bellaire District Office Wednesday, August 2, 2023- School Board Meeting at 6:00 p.m. |
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5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
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6. Presentations and Discussion Items
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6.1. 916 Center for Intensive Educator Preparation
Speaker(s):
Dr Christine Peper/Theresa Wallace
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6.2. Recruitment & Retention
Speaker(s):
Megan McAllister/Lizzie Reetz/Sandi Sierakowski
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6.3. DEI Spring Update & Year End Review
Speaker(s):
Shanaya Walker
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6.4. Draft Impact Report
Speaker(s):
Val Rae Boe/Shannon Hunter
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7. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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7.1. Minutes
Description:
Meeting Minutes from May 3, 2023 |
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7.2. Payment of Bills and ACH Payments
Description:
$3,887,794.75 for check numbers *601764-601828, ACH payments and Wires except for voids as marked on the check register. |
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7.3. Personnel
Description:
Employment, Re-hire, Resignations/Termination, Rescind Resignation, Retirement, Eliminate Positions, Leave of Absence, Reassignments/Transfers, Probationary Terminations, New Positions, Employment Contract Amendment and Waiver of Continuing Contract Rights, Renewal of Individual Contracts |
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7.4. Approval of Joint Purchasing Agreement
Description:
Chetek-Weyerhaeuser Area School District |
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8. Action Items
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8.1. Retirements (10+ Years)
Speaker(s):
Boe
Description:
Darnell Rinehart, Education Assistant Specialist, has provided the school district with 30 years of service. His retirement date is 6/12/2023.
Recommended Motion(s):
The Superintendent recommends accepting the resignation listed above upon the occasion of their retirement.
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8.2. Approval of School Board Policies
Speaker(s):
Thebault
Description:
These policies were presented for a first reading at the May 3 Board Meeting and no changes have been made: Policy 208- Development, Adoption, and Implementation of Policies Policy 516.5- Overdose Medication (new) Policy 524- Technology Responsible Use and Safety Policy Policy 721- Uniform Grant Guidance Policy Regarding Federal Revenue Sources Policy 722- Public Data Requests 722 Form- Public Data Requests Form (new)
Recommended Motion(s):
The Superintendent recommends that the School Board adopt the revised School Board policies as presented.
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8.3. Approval of Kraus Anderson Quote for Quora Project
Speaker(s):
Wood
Description:
Due to the increase in the number of community partners and support staff at Quora Education Center, there is a need for additional office space. Two small conference rooms have been identified to transition into office space, allowing for six additional spaces for staff. Kraus Anderson has provided us with pricing using the SourceWell joint purchasing contract for construction procurement. The total for the project is $59,709.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the contract with Kraus Anderson for this project in the amount of $59,709.
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8.4. Approval of Henricksen Quote for Bellaire Flooring Project
Speaker(s):
Wood
Description:
With the programming change at Bellaire Education Center this school year, there is a need to replace the current carpeted flooring with hard, cleanable, flooring in order to keep the rooms sanitary. During winter break, we removed carpeting in the two classrooms with the highest needs, with the intent of finishing the balance of classrooms this summer. Two quotes were provided for this project; one from Henricksen, the contractor who completed the first two rooms, and one from MSP Inspection Services. Quotes were competitive with pricing coming in within 10% of each other. Henricksen’s quote of $66,900 was the lowest.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the Henricksen quote for this project in the amount of $66,900.
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8.5. FY24 Budget Approval
Speaker(s):
Kumlien
Description:
Budget approval is obtained in June of each year in order to proceed with the financial operations of the District after June 30. A first reading of the FY24 budget was held at the May 3 Board Meeting.
Recommended Motion(s):
The Superintendent recommends that the Board approve the 2023-24 budget for Northeast Metro 916 as attached.
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8.6. FY24 Tuition, Membership, and Access Fees
Speaker(s):
Kumlien
Description:
Northeast Metro 916 Intermediate School District annually sets rates for tuition, membership and access fees. The attached tuition rates and fees will be applied during the 2023-24 fiscal year.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the tuition, membership and access fees for FY24 as attached.
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8.7. Approval of Contract with Collaborative Student Transportation of Minnesota (CSTMN)
Speaker(s):
Kumlien
Description:
This contract will provide transportation services for Northeast Metro 916 students, including transportation between programs, work experience sites and field trips.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the contract with Collaborative Student Transportation of Minnesota for the period July 1, 2023 through June 30, 2024.
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8.8. Approval of Food Service Agreements
Speaker(s):
Kumlien
Description:
Northeast Metro 916 contracts with our member districts to provide food services for the students in our programs located across multiple member districts. Centennial ISD #12 and Karner Blue Education Center Roseville ISD #623 and Quora Education Center White Bear Lake ISD #624 and Bellaire Education Center, Mahtomedi Academy, South Campus, and WELS North Columbia Heights #13 and Metro Heights Academy
Recommended Motion(s):
The Superintendent recommends that the School Board approve the food service agreements for the 2023-24 school year as listed above and attached.
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8.9. Approval of Avanti Center Agreement to Provide Educational Services
Speaker(s):
Thomas
Description:
The purpose of this agreement is to provide educational services to students who are admitted to the Avanti Center for the 2023-24 school year. This program is operated in Blaine, and is at the request of Spring Lake Park Schools.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the agreement between the Avanti Center and Northeast Metro 916 to provide educational services for children and adolescent residents with emotional and/or behavioral disorders who are admitted to the Avanti Center for the period August 1, 2023 through July 31, 2024.
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8.10. Approval of Educational Services Agreement with Spring Lake Park ISD 16
Speaker(s):
Thomas
Description:
This agreement is for Northeast Metro 916 to provide educational services on behalf of the Spring Lake Park School District for those students who are enrolled at Avanti Center residential treatment program.
Recommended Motion(s):
The Superintendent recommends that the administration be authorized to enter into an agreement for Northeast Metro 916 to provide the educational services at Avanti Center on behalf of the Spring Lake Park School District from July 1, 2023 through June 30, 2024.
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8.11. Approval of Know the Truth Contract
Speaker(s):
Naidicz
Description:
The purpose of this contract is to facilitate the delivery of the Know the Truth Prevention Program to the students, parents and staff associated with the Northeast Metro 916 Intermediate District. Know the Truth will provide chemical health individual and group support to all three ALC sites, Quora Secondary School and WELS-North.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the agreement between Know the Truth and Northeast Metro 916 to provide chemical health services for the period of July 1, 2023 to June 30, 2024 in the amount of $108,007.20.
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8.12. Approval of Ramsey County Contract
Speaker(s):
Naidicz
Description:
This contract replaces the previous contract with Ramsey County Sheriff’s Department in which Ramsey County provided two full-time SROs at Quora Secondary School and East View Academy.
Recommended Motion(s):
The Superintendent recommends that the School Board authorize the administration to enter into a one-year contract agreement with Ramsey County, through the Ramsey County Sheriff's Department. The Ramsey County Sheriff's Department will provide two full-time School Resource Officers for the 2023-24 school year, one SRO at Quora Secondary School in the amount of $105,281.49 and one SRO at East View Academy in the amount of $115,756.65
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8.13. Acceptance of Health Insurance Proposal
Speaker(s):
McAllister
Description:
At the May 15, 2023 Insurance Committee meeting two proposals were presented, one from Blue Cross Blue Shield and the other from HealthPartners, our current carrier. HealthPartners proposed an aggregate increase of 4.34% for calendar year 2024 and a rate cap of 9% for calendar year 2025. The proposal from HealthPartners was accepted by the exclusive representation of the largest group of employees, United Educators Local 3748.
Recommended Motion(s):
The Superintendent recommends that the School Board accept the two year proposal from HealthPartners to provide health insurance coverage for the calendar years 2024 and 2025.
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8.14. Acceptance of Dental Insurance Renewal
Speaker(s):
McAllister
Description:
HealthPartners proposed a 0% increase in premiums for calendar year 2024 and a rate cap of 4% for calendar year 2025.
Recommended Motion(s):
The Superintendent recommends that the School Board accept the proposal from HealthPartners to provide dental insurance coverage for the calendar years 2024 and 2025.
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8.15. Resolution Placing Teachers on Unrequested Leave of Absence
Speaker(s):
McAllister
Description:
The resolution proposing placing the following teachers on Unrequested Leave of Absence is attached: Molly Arnason, 0.4 FTE Teacher, Elementary Education Kimbrely Elsing, 1.0 FTE Teacher, Deaf and Hard of Hearing Darla Samuelson, 0.2 FTE School Counselor Haley Slater-Florek, 1.0 Teacher, Deaf and Hard of Hearing Julie Wiersma, 1.0 FTE Teacher, Deaf and Hard of Hearing
Recommended Motion(s):
The Superintendent recommends the School Board adopt the attached resolution.
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8.16. Approval of Upgrade of Internal Server Infrastructure
Speaker(s):
Noor
Description:
The district utilizes a hyperconverged network storage infrastructure to facilitate the storage, backup and security of critical internal resources and data, as well as the operation of internal district servers. Portions of this system are due for renewal this month, and we are also in need of expanding this system to support the increasing data storage requirements of 916 and Member District application requirements. This agreement is for the purchase of additional storage, encryption licensing, and three years of services from our existing vendor to upgrade and maintain our district's storage infrastructure. These improvements are intended to better support the operations of 916 internal resources and member district services. Please note, specific system details and the quote are general nonpublic data for security purposes as identified in Minnesota Statute 13.37, subd. 1.
Recommended Motion(s):
The Superintendent recommends that the district be authorized to enter into an agreement with CDW-G, our existing server infrastructure vendor, in the amount of $53,458.55 for the expansion and licensing of our internal storage infrastructure. This includes the procurement of additional storage, as well as three years of licensing and system services.
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8.17. Approval of CDW Quotes
Speaker(s):
Noor
Description:
For the first time this year, in an attempt to leverage bulk buying power and make deliveries easier to manage, 916’s IT department has worked with each individual program to consolidate all staff and student device replacements into a single order. This order represents all of the orders for staff windows laptops, and student Chromebooks, as well as some ancillary accessories and devices, for all 916 programs this summer. These devices are quoted from our usual technology vendor and on Sourcewell joint purchasing contracts, they will still be cross-charged to individual program budgets as appropriate when distributed by the IT department.
Recommended Motion(s):
The superintendent recommends the School Board approve the quote submitted by CDWG in the amount of $208,011.95.
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9. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following:
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10. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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