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April 6, 2022 at 6:00 PM - Regular School Board Meeting

Agenda
1. Call To Order
Speaker(s):  Forsberg
2. Roll Call of Attendance
Speaker(s):  Donovan
3. Approval of Agenda
Speaker(s):  Forsberg
Recommended Motion(s):  Approval of Agenda
4. Board Calendar Dates
Speaker(s):  Forsberg
Description: 
Thursday, April 7, 2022 - 916 Foundation Gala at 7 Vines at 5:00 p.m.
Wednesday, May 4, 2022 - School Board Meeting at 6:00 p.m.
Wednesday, May 11, 2022 - Building Tours: WELS N at 8:00 a.m., South Campus at 9:00 a.m., and Quora Education Center at 10:30 a.m.
Wednesday, June 1, 2022 - School Board Meeting at 6:00 p.m.
Friday, June 3, 2022 - Area Learning Centers graduation at 6:00 p.m. at Quora Education Center
Monday, June 6, 2022 - South Campus graduation at 12:00 p.m. at South Campus Education Center
Monday, June 6, 2022 - Quora Secondary School graduation at 4:30 p.m. (Learning Community 7) and 6:00 p.m. (Learning Community 3,4, and 5) at Quora Education Center
Tuesday, June 7, 2022 - WELS-North graduation at 5:00 p.m. at Quora Education Center
Monday, June 20, 2022 - 916 Foundation Golf Tournament at Noon at Oak Marsh Golf Course 
5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):  Forsberg
Description:  Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
6. Presentations and Discussion Items
6.1. NSBA Conference Report
Speaker(s):  Dols/Hockert
6.2. Diversity, Equity, and Inclusion Spring Update
Speaker(s):  Boe
Description: 
Shanaya Walker, DEI Manager
6.3. First Reading of Annual School Board Policy
Speaker(s):  McAllister
Description: 
Policy 414   Mandated Reporting of Child Neglect or Physical or                                Sexual Abuse (Revised)
7. Superintendent's Report
Speaker(s):  Boe
8. Approval of the Consent Agenda
Speaker(s):  Forsberg
Recommended Motion(s):  The Superintendent recommends the School Board of Northeast Metro 916 approve the Consent Agenda as detailed in the enclosure.

8.1. Minutes 

Description:  Meeting Minutes for March 2, 2022
8.2. Payment of Bills and ACH Payments
Description:   $3,272,723.16 for check numbers *600707-600816, ACH payments and Wires except for voids as marked on the check register. 
8.3. Personnel
Description:  Employment, Re-Hire, Resignations, Retirement, Eliminate Positions, Adjust Hours/FTE, Leave of Absence, Reassignments/Transfers, Non-Recall, New Positions

8.4. Agreements to Provide Special Education and Related Staffing

Description:  The purpose of these agreements is for Northeast Metro 916 to provide special education and/or related staffing to students enrolled in and receiving educational and related services in our 13 member districts listed below:
  • Centennial ISD 12
  • Columbia Heights ISD 13
  • Fridley ISD 14
  • Spring Lake Park ISD 16
  • St. Anthony-New Brighton ISD 282
  • Mounds View ISD 621
  • North St. Paul-Maplewood-Oakdale ISD 622
  • Roseville ISD 623
  • White Bear Lake ISD 624
  • Forest Lake ISD 831
  • Mahtomedi ISD 832
  • South Washington County ISD 833
  • Stillwater ISD 834
8.5. Bid Award – School Furnishings III
8.6. Field Trip
Description:  916 Career and Technical Center, Rivers Edge Convention Center/Best Western Kelly Inn St. Cloud, Minnesota, April 25-26, 2022, to participate in the HOSA Minnesota Future Health Professionals State Leadership Conference and Competition involving up to 50 students for one night.
9. Action Items
9.1. Approval of School Board Policies
Speaker(s):  Kumlien
Description:  These policies were presented at the March 2 Board meeting for review and comment. No changes have been made since the first reading of the policies:

714 Fund Balances (new)

721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources (revised)

 
Recommended Motion(s):  The Superintendent recommends that the School Board adopt and approve the above policies of the Board Policy Manual.
9.2. Approval of Annual Review Policies     
Speaker(s):  Thebault
Description:  Per Board Policy 208, the following board policies need to be reviewed annually. Each policy was reviewed by district administration and legal counsel, and it was determined that some or no changes were necessary to the existing policies. The identified policies can be viewed on the district website.

410 - Family Medical Leave Policy
414F - Form: Mandated Reporting of Child Neglect or Physical or Sexual             Abuse
415 - Mandated Reporting of Maltreatment of Vulnerable Adults
506 - Student Discipline 
514 - Bullying Prohibition Policy
522 - Student Sex Nondiscrimination 
522F - Form: Unlawful Sex Discrimination Toward a Student 
616 - School District System Accountability 
806 - Crisis Management 

 
Recommended Motion(s):  The Superintendent recommends that the School Board acknowledge the review of the annual review policies (410, 414F, 415, 506, 514, 522, 522F, 616, and 806) by district administration and legal counsel and the determination that some or no changes are necessary.
9.3. Resolution Discontinuing and Reducing Educational Programs and Positions 
Speaker(s):  McAllister
Description:  WHEREAS, the School Board of Northeast Metro 916 Intermediate School District adopted a resolution on January 12, 2022, directing the administration to make recommendations for reductions in programs and positions, and
WHEREAS, said recommendations have been received and considered by the school board,
BE IT RESOLVED, by the School Board of Northeast Metro 916 Intermediate School District, as follows:
That the following programs and positions, or portions thereof, be discontinued:

Position:
0.3 FTE Program, Skills for Life, Career & Technical Education Center

0.3 FTE Program, PAES Plus, Career & Technical Education Center
 
Recommended Motion(s):  The Superintendent recommends that the above program/position be discontinued.
9.4. Approval of the 2022-2023 School Calendar
Speaker(s):  Thomas
Description:  The first draft of the 2022-23 school calendar was presented at the March 2 School Board meeting for the following programs and/or employees: 
Licensed Staff, Education Assistant Specialist and Student Calendar
916 Mahtomedi Academy, Aris (all locations), Assessment Center, Auditory-Oral Program, Bellaire Education Center, Career and Tech, East View Academy, Karner Blue Education Center, Metro Heights Academy, Pankalo Education Center, Project Return, Quora Secondary School, South Campus, WELS-North, and Willows. 
Since the first reading of the calendar, two instructional days have been added back in. If there are additional changes which impact instructional days, the calendar will be placed on a future agenda. 

 
Recommended Motion(s):  The Superintendent recommends that the School Board approve the 2022-23 Basic School Calendar as presented, revised and attached.
9.5. Resolution Recognizing Years of Service
 
Speaker(s):  McAllister
Description:  WHEREAS, the School Board is grateful for the high level of service provided by School District employees, and

WHEREAS, a sizable number of persons have continued their service to the District for a minimum of ten, fifteen, twenty, twenty five, or thirty years, and

WHEREAS, the School District has benefited significantly from the skill, interest, and loyalty of such employees;

BE IT THEREFORE RESOLVED that the School Board of Northeast Metropolitan Intermediate School District 916 extend its sincerest gratitude for ten, fifteen, twenty, twenty-five or thirty years of continuous service to the District.

 
Recommended Motion(s):  The Superintendent recommends the School Board approve the resolution which recognizes staff who have provided service to the district for a minimum of ten years as attached.
9.6. Retirements (10+ Years)
Speaker(s):  Boe
Description: 
Cathryn Kretchmer, Education Assistant Specialist, has provided the school district with 41 years of service. Her retirement date is June 9, 2022. 
Julie O'Neil, Occupational Therapist, has provided the school district with 10 years of service. Her retirement date is June 9, 2022. 


 
Recommended Motion(s):  The Superintendent recommends that the School Board accept the resignations listed above upon the occasion of their retirement.
9.7. Acceptance of Workers’ Compensation Insurance Proposal
Speaker(s):  McAllister
Description:  This is the fourth year our school district has been insured with United Heartland for our worker’s compensation insurance. This year our experience mod factor for worker’s compensation decreased from 3.05 to 1.81. This experience mod factor takes into consideration the 2018, 2019 and 2020 school years.  As a result of this rating, our total premium will go from $829,772 to $656,253, representing a 20.9% decrease.

 
Recommended Motion(s):  The Superintendent recommends that the School Board renew our workers compensation insurance with United Heartland for a premium of $656,253 for the period of May 1, 2022 through April 30, 2023.
9.8. Resolution Approving Long Term Facility Maintenance Program Budget and Authorizing the Inclusion of Those Projects in the District’s Application for Long Term Facility Maintenance Program Revenue
 
Speaker(s):  Kumlien
Description:  BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District No. 916, State of Minnesota as follows:
  1. The school board of Northeast Metropolitan Intermediate School District No. 916 hereby approves a long-term facility maintenance program budget for its facilities for the 2023-2024 school year (pay 2023 levy) in the amount of $277,298. The various components of this program budget are attached here to and are incorporated herein by reference and administration is directed to apply to the Commissioner of the Department of Education for approval.
  1. Minnesota Statutes, Section 123B.595, Subdivision 3, as amended, provides that if an intermediate school district's long-term facility maintenance budget is approved by the school boards of each of the intermediate school district's member school districts, each member district may include its proportionate share of the costs of the intermediate school district program in its long-term facility maintenance revenue application.
  1. It is proposed that the proportionate share of the costs of the intermediate school district's long term facility maintenance program for each member school district to be included in its application shall be determined by utilizing a blended rate where 25% of the rate is determined by multiplying the total cost of the intermediate school district long term facility maintenance program times the ratio of the member school district’s net tax capacity to the total net tax capacity of the intermediate school district and 75% of the rate is determined by multiplying the total cost of the intermediate school district long term facility maintenance program times the ratio of ADM utilization by district to the total ADM utilization. The long-term facility maintenance costs shall be funded through annual levy instead of issuing bonds.
  1. Upon receipt of the proportionate share of long-term facility maintenance program revenue attributable to the intermediate school district program, a district shall promptly pay to the intermediate school district the applicable aid or levy proceeds.

 
Recommended Motion(s):  The Superintendent recommends that the School Board approve the Long Term Facility Maintenance Program Budget and authorize the Inclusion of Those Projects in the District's Application for Long Term Facility Maintenance Program Revenue
9.9. Ratification of Administrative Support Staff Local 284 Contract
Speaker(s):  McAllister
Description:  A tentative settlement has been reached with the 916 Administrative Support Staff Local 284. The contract proposed is for a two-year timeframe with new effective dates of July 1, 2021 through June 30, 2023. Details of the settlement are as follows:


 
Recommended Motion(s):  The Superintendent recommends that the School Board ratify the contract between the School District and Local 284 for the period of July 1, 2021 through June 30, 2023.
9.10. Renewal: Property, Casualty, Liability and Errors & Omissions Insurance
Speaker(s):  Kumlien
Description:  This is the eleventh year for our school district to be insured by Hanover Insurance Company. The proposal represents an increase in total premium from $164,977 to $193,606. The increase in renewal is due primarily to property and general liability insurance. This is consistent with an overall market trend in the increase in insurance premiums.
Recommended Motion(s):  The Superintendent recommends that the School Board renew the Property, Casualty, Liability and Errors and Omissions insurance with the Hanover Insurance Group for a premium of $193,606 for the period of May 1, 2022 through April 30, 2023.
9.11. Renewal: Cyber Liability Insurance
Speaker(s):  Kumlien
Description:  This is the second year for our school district to be insured by Crum and Forster.  The proposal represents an increase in premium from $25,596 to $48,997. This is consistent with an overall market trend in the increase in insurance premiums.
Recommended Motion(s):  The Superintendent recommends that the School Board renew the Cyber Liability Insurance with Crum and Forster for a premium of $48,997 for the period of May 1, 2022 through April 30, 2023.
10. Board Forum
Speaker(s):  Forsberg
Description:  The Board Forum provides School Board members with an opportunity to share in written format (see attachment) items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following:
  • MSBA, AMSD and SEE
  • Northeast Metro 916 or Special Events in member districts 
11. Closed Session
Speaker(s):  Forsberg
Description:  In accordance with Minn Stat §13D.03, the Board will meet in closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s):  Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:  Recommend to reconvene the regular school board meeting following closed session.
12. Adjournment
Speaker(s):  Forsberg
Recommended Motion(s):  Adjournment of Meeting

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