October 21, 2024 at 7:00 PM - Board Meeting
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1. CALL TO ORDER AND OPENING PRAYER:
Speaker(s):
Larry Birdwell, Board President
Description:
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice.
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2. PUBLIC COMMENT:
Speaker(s):
Larry Birdwell, Board President
Description:
All persons who address the Board at this time must sign up before the meeting begins.
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3. OPENING REMARKS BY THE SUPERINTENDENT:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent may have brief comments to the Board in the form of updates on recent or future activities, events, or areas of focus.
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4. CONSENT AGENDA:
Speaker(s):
Larry Birdwell, Board President
Description:
Unless removed from the consent agenda, items identified within the section agenda will be acted on together.
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4.a. Confirm upcoming Board meeting date(s):
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Next Meeting Date: Thursday, November 21, 2025, 7:00 pm
Future Meeting Date Changes: Thursday, December 19, 2024, at 7:00 pm Thursday, January 23, 2025, at 7:00 pm Thursday, February 13, 2025, at 7:00 pm Thursday, March 27, 2025, at 7:00 pm Thursday, April 24, 2025, at 7:00 pm Monday, May 19, 2025, at 7:00 pm Monday, June 23, 2025, at 7:00 pm Monday, July 21, 2025, at 7:00 pm |
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4.b. Minutes of previous meeting(s):
Speaker(s):
Larry Birdwell, Board President
Description:
Minutes of the previous meeting are presented for review and correction as needed.
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4.c. Monthly Financial Report:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
The Assistant Superintendent/CFO will provide an update on all relevant financial records including, (a) Board Report, (b) Cafeteria Report, (c) Check Report, (d) Investment Report, (e) Tax Report, and other information as needed.
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4.d. Monthly EPEC Report:
Speaker(s):
Kris Lamm, EPEC Director, Dr. Julianna Carpenter, Asst. Director, or Dr. Gregory Nelson, Superintendent
Description:
The EPEC Director(s) will provide an update for the special education cooperative and the Lorenzo Independent School District students served in the Cooperative.
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4.e. Monthly Elementary Report:
Speaker(s):
Amanda Haire, Elem. Principal, or Dr. Gregory Nelson, Superintendent
Description:
The Elementary Principal will provide an update for Pre-K through Grade 5 including, important initiatives, programs, activities, assessment data, and key occurrences.
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4.f. Monthly Secondary Report:
Speaker(s):
Tanner Bales, Sec. Principal, or Dr. Gregory Nelson, Superintendent
Description:
The Secondary Principal will provide an update for Grades 6 through Grade 12, including important initiatives, programs, activities, assessment data, and key occurrences.
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4.g. Monthly Athletic Report:
Speaker(s):
Brian Sepkowitz, Athletic Director, or Dr. Gregory Nelson, Superintendent
Description:
The Athletic Director will provide an update on athletics, including, upcoming games, important initiatives, programs, activities, key occurrences.
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4.h. Monthly Safety Report:
Speaker(s):
Adam Ortiz, Dir. of Safety and Security, or Dr. Gregory Nelson, Superintendent
Description:
The Director of Safety and School Security will provide a general update concerning areas of need, recent achievements, and safety and school security initiatives.
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4.i. Monthly Technology Report:
Speaker(s):
Danny Thomas, Director of IT, or Jessica Crabb, Asst. Superintendent/CFO
Description:
The Technology Director will provide an update on technology, including, important initiatives, programs, activities, key occurrences, recent purchases, and hardware, software, or infrastructure needs.
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4.j. Monthly Operations Report:
Speaker(s):
Omar Villegas, Director of Operations, or Jessica Crabb, Asst. Superintendent/CFO
Description:
The Operations Director will provide an update on maintenance, custodial, and transportation-related initiatives and key occurrences.
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4.k. Monthly Nursing Report:
Speaker(s):
Laura West, Direct Nurse, or Jessica Crabb, Asst. Superintendent/CFO
Description:
The School Nurse will provide an update on our school nursing program, including current initiatives, activities, key occurrences, and any specific concerns related to outbreaks or illnesses resulting in higher-than-normal employee and or student absence.
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5. DISCUSSION ITEMS:
Speaker(s):
Larry Birdwell, Board President
Description:
These agenda items may include a presentation and discussion of an item to provide the Board with important information. No action will be taken on these items.
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5.a. PRESENTATION AND DISCUSSION CONCERNING AN UPDATE FROM EPEC.
Speaker(s):
Kris Lamm, EPEC Director, Dr. Julianna Carpenter, Asst. Director, or Dr. Gregory Nelson, Superintendent
Description:
Kris Lamm, EPEC Director, and Dr. Julianna Carpenter, Assistant Director, will provide the Board with an update on our Special Education Cooperative with Ralls and Crosbyton.
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5.b. PRESENTATION AND DISCUSSION RELATED TO A PLANNED FACILITIES STUDY.
Speaker(s):
Dr. Gregory Nelson
Description:
Karen O'Grady from TASB will present information concerning their facility study. TASB Facility Services assessments measure the quality, sustainability, functionality, and educational effectiveness of school facilities.
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5.c. PRESENTATION AND DISCUSSION CONCERNING THE ONGOING FOOD SERVICE AUDIT BY THE TEXAS DEPARTMENT OF AGRICULTURE (TDA)
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
Jessica Crabb will update the Board on the ongoing audit being conducted by TDA. Jessica and Kathy Jackson have been preparing for the audit for several months.
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5.d. DISCUSSION CONCERNING THE POTENTIAL ADDITION OF AN ATHLETIC TRAINER TO THE LORENZO ISD STAFF.
Speaker(s):
Larry Birdwell, Board President
Description:
The Board will discuss the potential addition of an athletic trainer to the Lorenzo ISD Staff. Dr. Nelson will provide some data concerning potential costs of the potential addition.
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5.e. HUMAN RESOURCES: (NEW HIRES, EMPLOYEE SUPPORT, AND EMPLOYEE EXITS):
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent will share information with the Board related to NEW HIRES (onboarding), EMPLOYEE SUPPORT (data on employees on level 2 or 3 support), and EMPLOYEE EXITS (resignations, retirements, or terminations). This item may be discussed during the executive session if an employee's performance evaluation or discipline is relevant.
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6. ACTION ITEMS:
Speaker(s):
Larry Birdwell, Board President
Description:
These agenda items may include a presentation and discussion of an item with a request for approval. The Board may take action to approve or reject these items.
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6.a. PRESENTATION, DISCUSSION, AND REQUEST FOR APPROVAL TO APPROVE CONTRACT WITH MADEWELL CONSTRUCTION FOR SAFETY UPDATES AND IMPROVEMENTS.
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Dr. Nelson will share a specific safety need with the board and request approval of the bid by MadeWell Construction to add fencing and gates at Lorenzo ISD. The bid also includes repairs to fencing and gates at Lorenzo ISD. Administration will utilize funding from existing Safety and Security Grants.
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6.b. PRESENTATION, DISCUSSION, AND REQUEST FOR APPROVAL OF THE 2024-2025 DISTRICT IMPROVEMENT PLAN.
Speaker(s):
Dr. Gregory Nelson
Description:
Dr. Nelson will present the 2024-2025 District Improvement Plan to the Board for discussion and to request their approval as required by the State of Texas.
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6.c. PRESENTATION, DISCUSSION, AND REQUEST FOR APPROVAL OF THE 2024-2025 HEALTH AND WELLNESS PLAN.
Description:
Dr. Nelson will present the 2024-2025 Health and Wellness Plan to the Board for discussion and to request their approval as required by the State of Texas.
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6.d. PRESENTATION, DISCUSSION, AND REQUEST FOR APPROVAL OF THE REVISED BASIC PLAN FOR 2024-2025 (EMERGENCY OPERATIONS PLAN)
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Dr. Nelson will present the revised Basic Plan. The Board will discuss the Basic Plan and any related safety requirements. The Administration requests the Board approve the Basic Plan so it can be submitted to the State of Texas on or before the October 23, 2025, deadline.
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6.e. PRESENTATION, DISCUSSION, AND REQUEST FOR APPROVAL OF THE REVISED CYBERSECURITY ANNEX.
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Dr. Nelson will present the revised Cyber Security Annex. The Board will discuss the Cyber Security Annex and any related safety requirements. The Administration requests the Board approve the Cyber Security Annex so it can be submitted to the State of Texas on or before the October 23, 2025, deadline.
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7. EXECUTIVE SESSION:
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: (a). 12.01 551.071 Private consultation with Board's attorney. (b). 12.02 551.072 Discussing purchase, exchange lease, or value of real property. (c). 12.03 551.073 Discussing negotiated contracts for prospective gifts or donations. (d). 12.04 551. 074 Discussing personnel or to hear complaints against personnel. (e). 12.05 551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices. (f). 12.06 551.082 Considering discipline of a public school child, or complaint or charge against personnel. (g). 12.07 551.083 Considering the standards, guidelines, terms, or conditions the Board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups. (h). 12.08 551.084 Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) in the open meeting covered by the Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof, as the School Board shall determine. |
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8. CLOSING REMARKS BY THE SUPERINTENDENT:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent may have brief comments to the Board of Trustees prior to closing the meeting.
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9. ADJOURNMENT:
Speaker(s):
Larry Birdwell, Board President
Description:
If no further discussion or action remains, the meeting will be dismissed by a majority vote of the Board of Trustees.
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10. PUBLIC POSTING:
This notice was posted in compliance with the Texas Open Meetings Act on Thursday, 17, 2024, at 4:00 pm by Dr. Gregory Nelson, Superintendent, Lorenzo ISD. |