September 16, 2024 at 7:00 PM - Board Meeting
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1. CALL TO ORDER AND OPENING PRAYER:
Speaker(s):
Larry Birdwell, Board President
Description:
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice.
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2. PUBLIC COMMENT:
Description:
All persons who address the Board at this time must sign up before the meeting begins.
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3. OPENING REMARKS BY THE SUPERINTENDENT:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent will have brief comments and introduce each Superintendent's Leadership Team member who is present.
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4. CONSENT AGENDA:
Speaker(s):
Larry Birdwell, Board President
Description:
Unless removed from the consent agenda, items identified within the section agenda will be acted on together.
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4.a. Minutes of previous meeting(s):
Speaker(s):
Larry Birdwell, Board President
Description:
Minutes of the previous meeting are presented for review and correction as needed.
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4.b. Monthly Asst. Superintendent Report:
Speaker(s):
Mrs. Jessica Crabb, Asst. Superintendent/CFO
Description:
The Assistant Superintendent/CFO will provide an update on all relevant financial records including, (a) Board Report, (b) Cafeteria Report, (c) Check Report, (d) Investment Report, (e) Tax Report, and other information as needed.
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4.c. Monthly EPEC Report:
Description:
The EPEC Director(s) will provide an update for the special education cooperative and the Lorenzo Independent School District students served in the Cooperative.
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4.d. Monthly Elementary Report:
Description:
The Elementary Principal will provide an update for Pre-K through Grade 5 including, important initiatives, programs, activities, assessment data, and key occurrences.
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4.e. Monthly Secondary Report:
Description:
The Secondary Principal will provide an update for Grade 6 through Grade 12 including, important initiatives, programs, activities, assessment data, and key occurrences.
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4.f. Monthly Safety Report:
Description:
The Director of Safety and School Security will provide a general update concerning areas of need, recent achievements, and safety and school security initiatives.
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4.g. Monthly Athletic Report:
Description:
The Athletic Director will provide an update on athletics, including, upcoming games, important initiatives, programs, activities, key occurrences.
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4.h. Monthly Technology Report:
Description:
The Technology Director will provide an update on technology, including, important initiatives, programs, activities, key occurrences, recent purchases, and hardware, software, or infrastructure needs.
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4.i. Monthly Operations Report:
Description:
The Operations Director will provide an update on maintenance, custodial, and transportation-related initiatives and key occurrences.
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4.j. Monthly Nursing Report:
Description:
The School Nurse will provide an update on our school nursing program, including current initiatives, activities, key occurrences, and any specific concerns related to outbreaks or illnesses resulting in higher-than-normal employee and or student absence.
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4.k. CONFIRM UPCOMING BOARD MEETING(s):
Description:
Next Meeting: Monday, October 21, 2024
Clarification/Change - the January Board meeting date, Tuesday, January 21, 2025, to replace Monday, January 20, 2025, which is a holiday. |
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5. DISCUSSION ITEMS:
Description:
These agenda items may include a presentation and discussion of an item to provide the Board with important information. No action will be taken on these items.
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5.a. DISCUSSION RELATED TO LRG PRE-LOSS INSPECTION AND RECOVERY:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent will discuss the role of LRG in protecting districts from unnecessary loss during property insurance claims. One tool that would benefit Lorenzo is LRG's free Pre-Loss Inspection. LRG would also represent Lorenzo ISD acting as our agent during a claim to maximize our claim.
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5.b. DISCUSSION RELATED TO THE ADMINISTRATION'S PLAN TO RESTRUCTURE MAINTENANCE AND CUSTODIAL STAFFING TO IMPROVE THE MAINTENANCE AND CLEANING OF ALL DISTRICT PROPERTY:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
A new custodial/maintenance schedule will be implemented to improve operational efficiency, the overall cleanness of the building and grounds, and to reduce the risk of virus-borne illness, resulting in improved student and staff attendance.
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6. ACTION ITEMS:
Description:
These agenda items may include a presentation and discussion of an item with a request for approval. The Board may take action to approve or reject these items.
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6.a. PRESENTATION AND REQUEST FOR APPROVAL OF THE 2023-2024 ANNUAL FINANCIAL AUDIT REPORT.
Speaker(s):
Mrs. Jessica Crabb, Asst. Superintendent/CFO
Description:
The 2023-2024 Financial Audit Report will be presented by our auditing firm, Terry and King, CPA. The administration requests that the Board approve the 2023-2024 Annual Financial Report following the presentation.
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6.b. DISCUSSION AND REQUEST FOR APPROVAL OF THE CROSBY COUNTY AND LUBBOCK COUNTY APPRAISAL DISTRICT’S CERTIFIED APPRAISAL ROLL FOR THE LORENZO INDEPENDENT SCHOOL DISTRICT.
Speaker(s):
Mrs. Jessica Crabb, Asst. Superintendent/CFO
Description:
The Chief Appraiser of the Crosby County and Lubbock County Appraisal District has certified and submitted the appraisal roll as approved by the Appraisal Review Board, for the calendar year beginning January 1, 2024, and ending December 31, 2024, and has delivered to Michele Cook, Tax Assessor-Collector for the Lorenzo Independent School District, a statement of the total amount of appraised, assessed, and taxable value of property as of January 1, 2024.
Also included is the value for properties under protest at the time of submission for the assessment rolls lying within the Lorenzo Independent School District. |
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6.c. PRESENTATION OF AND A REQUEST TO APPROVE RESOLUTION # 2026-0916 PURSUANT TO TEXAS TAX CODE § 26.04(C), D-1, AND (D-3):
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The administration requests approval of the resolution to ensure that, as soon as practicable after the designated officer or employee calculates the no-new-revenue tax rate and the voter-approval tax rate of the district, the designated officer or employee shall submit the tax rate calculation forms used in calculating the rates to the county assessor-collector for each county in which all or part of the territory of the district is located.
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6.d. PRESENTATION AND REQUEST FOR APPROVAL OF THE NO-NEW-TAX RATE AND THE VOTER-APPROVAL TAX RATE FOR THE TAX YEAR 2024 FOR THE LORENZO INDEPENDENT SCHOOL DISTRICT.
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The administration requests that the board accept the no-new-revenue tax rate and the voter-approval tax rate for the tax year 2024 for the Lorenzo Independent School District.
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6.e. DISCUSSION AND REQUEST FOR APPROVAL OF AN UPDATE TO POLICY DC(LOCAL) PROVIDING AUTHORIZATION FOR THE SUPERINTENDENT TO HIRE STAFF FOR VACANT POSITIONS:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Hiring contractual personnel is often complicated based on small pools of candidates, causing districts to compete for the same candidates. The superintendent requests Board approval authorizing him to be the final authority in hiring all staff, including contractual personnel.
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6.f. DISCUSSION AND REQUEST FOR APPROVAL OF A DESIGNATED BOARD MEMBER TO SERVE AS THE OFFICIAL VOTING DELEGATE AND ANOTHER BOARD MEMBER TO SERVE AS THE ALTERNATE TO THE 2024 TASB DELEGATE ASSEMBLY:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Dr. Nelson will report the board approved delegates to TASB on Tuesday, September 17, 2024.
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6.g. DISCUSSION AND REQUEST FOR APPROVAL OF THE EICHELBAUM RETAINER:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Approval of this agreement will allow the continuation of the board and administration's engagement with the Eichelbaum Lay Firm for the 2024-2025 school year. The cost of the agreement is $1,000.
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6.h. DISCUSSION AND REQUEST FOR APPROVAL OF A RESOLUTION WITH THE CROSBY COUNTY EXTENSION SERVICE, TEXAS A&M AGRILIFE EXTENSION, TO APPROVE THE CROSBY COUNTY 4-H ORGANIZATION FOR RECOGNITION AND ELIGIBILITY FOR EXTRACURRICULAR STATUS CONSIDERED UNDER 19 TEXAS ADMINISTRATIVE CODE, CHAPTER 76.1.
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
Approval of this resolution will allow students who attend out of school activities during the instructional days with the organization to be counted toward Lorenzo's ISD daily attendance. This will positively affect student attendance and average daily attendance.
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6.i. DISCUSSION AND REQUEST FOR THE BOARD TO APPOINT TWO OR THREE BOARD MEMBERS TO SERVE ON THE STRATEGIC PLANNING COMMITTEE:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
As part of your 2025-2026 strategic planning process, Lorenzo ISD will form a committee to provide input, design, and create the long-term strategic plan. The committee will consist of two or three Board members, designated district administrators, teachers, paraprofessionals, parents, students, and community members. The administration requests the Board to appoint those Board members during this meeting so they can attend the October session.
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7. EXECUTIVE SESSION: There are items related to safety and employee matters to address during the September 16, 2024, Board Meeting in Executive Session.
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: (a). 12.01 551.071 Private consultation with Board's attorney. (b). 12.02 551.072 Discussing purchase, exchange lease, or value of real property. (c). 12.03 551.073 Discussing negotiated contracts for prospective gifts or donations. (d). 12.04 551. 074 Discussing personnel or to hear complaints against personnel. (e). 12.05 551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices. (f). 12.06 551.082 Considering discipline of a public school child, or complaint or charge against personnel. (g). 12.07 551.083 Considering the standards, guidelines, terms, or conditions the Board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups. (h). 12.08 551.084 Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) in the open meeting covered by the Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof, as the School Board shall determine. |
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8. CLOSING REMARKS BY THE SUPERINTENDENT
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9. ADJOURNMENT:
This notice was posted in compliance with the Texas Open Meetings Act on Thursday, September 12, 2024, at 3:00 pm outside the main entrance and on the Lorenzo ISD website. Dr. Gregory Nelson, Superintendent, Lorenzo ISD |