June 15, 2023 at 6:00 PM - Budget Amendment Hearing at 6:00 PM. Regular Board Meeting to follow immediately. - Regular Board Meeting
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1. Call to Order Budget Amendment Hearing and Pledge of Allegiance
Description:
Call to Order. Secretary to the Board will take attendance.
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2. Action: Agenda - Additions, Corrections and Modifications
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3. Budget Amendment Hearing-Public Comments/Hearing
Description:
Public comments the Budget Amendment Hearing should be limited to the topic of the Budget Amendment. Members of the public may speak during this portion of the meeting. Comments are limited to five minutes. Board members will not respond to public comments during "public comments".
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4. Action: Adjournment of Budget Amendment Hearing
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5. Call to Order: Regular Board Meeting
Description:
Call to Order. Secretary to the Board will take attendance.
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6. Action: Agenda - Additions, Corrections and Modifications
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7. Public Comments
Description:
Individuals wishing to speak during public comment must complete the Public Comment Form and submit it to the Board Secretary prior to the start of the meeting.
Members of the public may speak during this portion of the meeting. Comments are limited to five minutes. Board members will not respond to public comments or questions during "Public Comments". Should total Public Comments approach or exceed a cumulative time of 30 minutes, the Board may suspend additional Public Comments until immediately prior to the Board and Superintendent Comments portion of the agenda.
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8. Action: Consent Agenda Items
Description:
Board Policy 2:220 The President shall designate a portion of the agenda as a consent agenda for those items that usually do not require extensive discussion before Board action. Upon the request of any Board member, an item will be withdrawn from the consent agenda and placed on the regular agenda for independent consideration. |
8.a. Board Meeting Minutes
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8.b. Bills, Treasurer's Report, and Financial Documents
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8.c. Personnel Report
Description:
Regular personnel items.
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8.c.1. Approve Pre-K Family-Community Liaison / Educator Job Description
Description:
This is a revised job description. The current family educator is relocating.
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8.d. Donations/Grants
Description:
Teacher Vacancy Grant Pilot Program: $337,315.
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8.e. Annual Approval of Staff Handbook
Description:
Each year, the Board is asked to approve updates to the employee handbook. This handbook is updated annually by administration in order to comply with changes in state and federal law as well as to address issues that may have arisen in the previous school year.
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8.f. Annual Approval of Family Student Handbook
Description:
Each year, the Board is asked to approve updates to the family-student handbook. This handbook is updated annually by administration in order to comply with changes in state and federal law as well as to address issues that may have arisen in the previous school year.
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8.g. Annual Approval of Certified Professional Evaluation Plan
Description:
Annually, the RCSEA and Administration meet to review evaluation procedures, tools, and practices. There were no changes made from the 22-23 to 23-24 Professional Evaluation Plan. Attached is the 23-24 Professional evaluation plan.
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8.h. Annual Authorization to Spend
Description:
Since the budget will not be adopted on July 1, 2023, the Board of Education needs to authorize the District to expend funds in order to cover the costs of salaries, materials and supplies. The Board of Education is asked to approve the School District’s expenditure of funds to defray necessary and proper expenses and liabilities of the School District incurred for educational or operations or maintenance or transportation or site and construction purposes of the District for Fiscal Year 2024, until which time the Annual Budget of the District is adopted in conformity with applicable sections of the Illinois School Code. |
8.i. Renewal of MOU with Illinois State University
Description:
RCS is a Project Partner District with Illinois State University's "Illinois Tutoring Initiative". The Board is approving an extension of the existing Memorandum of Understanding for one year. Attached is a copy of last year's MOU. Administration is waiting on the revised MOU from ISU. The only changes to the new MOU will be relevant date changes.
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8.j. Regular Revision of Board Policy 2:260
Description:
Change addresses referencing 400 E Wabash Avenue to new address.
Change Complaint Manager from Allison Didier to Thomas Magers. Change Title IX Coordinator from DeAndre Henderson to Thomas Magers. |
8.k. Regular Revision of Board Policy 2:265
Description:
Change addresses referencing 400 E Wabash Avenue to new address.
Change Title IX Coordinator from DeAndre Henderson to Thomas Magers. |
8.l. Annual Approval of Consolidated District Plan
Description:
The Consolidated District Plan is a requirement of ISBE, and the CDP is intended to show how the District coordinates services across multiple federal grants administered by ISBE. The attached document is a summary of the CDP.
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8.m. Renewal of WCSIT as worker's compensation insurance carrier.
Description:
WCSIT will continue to be our worker's compensation provider. Previously, the Board authorized a competitive bid process for all of our commercial insurance but chose not to include worker's compensation at that time. There is no change to our worker's compensation policy, but there is a 22% increase in premiums as discussed in the attached letter.
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8.n. Annual Approval and Review of Physical Restraint and Timeout Reduction Plan
Description:
Annually, the District is required to review its practices around student restraints and time outs. The Board has access to the review documents. Relevant documents will be made public and posted on the district website following the meeting.
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8.o. Authorize credit card with a limit of $5,000 for Thomas Magers, Director of Human Resources.
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9. Action: Discussion and Possible Approval of Any Items Removed from Consent Agenda
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10. Action: Budget Amendment
Description:
The Board is asked to amend the annual budget as needed. This is the second and final budget amendment for Fiscal Year 2023. Relevant documents are included in the "Budget Amendment Hearing-Public Comments/Hearing" portion of this meeting. Document "FY 2023 Amended Budget Line Items" shows the specific budget lines that are affected by this amendment. Overall, since the last budget amendment, the District has received $362,895 in new (unbudgeted) revenues, is allocating $184,186, and will carry over $188,709.
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11. Action: Approval of MOUs with RCSEA and RCESPA
Description:
The Board is asked to enter into the same MOU with both the RCSEA and RCESPA. MOUs with our associations essentially represent temporary amendments to the collective bargaining agreement. These MOUs clarify that an employee on "unpaid leave" is also responsible for paying their full contribution, including the Board's contribution, for ancillary benefits (medical, dental, and/or life insurance).
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12. Action: Commercial Insurance Selection/Approval
Description:
The Board is asked to approve the second lowest proposal from our commercial insurance bid. See the attached letter from Bushue HR detailing the bid and selection process. The recommendation is to approve the second lowest bid, ICRMT. ICRMT was also the lowest bidder, and the district requested some additional coverage.
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13. Information Items
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13.a. FOIA requests.
Description:
SmartProcure-Recurring
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13.b. Student Discipline Report
Description:
The Board is provided a monthly report detailing student in-school suspension, out-of-school suspensions, and placements in CARE. Due to the student record data contained in this report, this report remains confidential.
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13.c. Annual Crisis Team Meeting Minutes
Description:
RCS is required to hold an annual Crisis Meeting to review safety and security concerns. This meeting includes first responders. The minutes of the meeting are shared with the ROE and Board.
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13.d. Agreements with Promise Healthcare and Village of Rantoul
Description:
Pursuant to Board action at the April 20, 2023 board meeting, the superintendent entered into the attached agreements.
Board approved: Memorandum of Understanding with Promise Health Care regarding the establishment of a health clinic in RCS. Lease Agreement with Promise Health Care regarding the space for a health clinic in RCS. Also enclosed is an MOU with PHC related to the Community Partnership Grant. This MOU does not require Board approval. |
13.e. Kindergarten Early Learning Committee Summary and Proposal
Description:
District administration, Board Members, and teachers met as a group to review and make recommendations related to the District's kindergarten program. Attached is a summary of their findings and recommendations. At this time, the administration plans to act upon the recommendation and hire one classroom teaching assistant for every two kindergarten classrooms. If the budget allows and we are able to staff, administration will consider one teaching assistant for every kindergarten classroom.
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14. New Business
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15. Board and Superintendent Comments
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16. Action: Adjournment
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