January 6, 2021 at 6:30 PM - Regular Board of Education Meeting

Rationale: 

Please note the personnel report as you will find updated employee information reflected in it.

Please take note of the January enrollment report. We have a total of 1290 students (in-house) enrolled (7 more than last month). As a part of our budget development process and in terms of long range planning, we have updated our staffing proposals based on the current and projected enrollments. 

As a reminder, please clear your schedule for the next three Wednesday evenings. We have our annual budget workshops beginning next week when the principals and Michelle will present their school budgets. I have attached the budget calendar as a reminder of the schedule for the next couple of months.

I will update the Board on progress toward our district goals.

Rationale: 

Mrs. McCalla will provide a year to date budget status report as well as a contingency fund report.

Rationale:  There is no presentation this month.

Rationale:  The Board of Education regular meeting schedule for the 2021-2022 school year is enclosed. The schedule remains the same as it has been with meetings scheduled for the first Wednesday of each month. This schedule must be posted in the town halls this month and, therefore, requires Board action for approval to post.

Rationale: 

The LOLHS math department is recommending the purchase of 20 copies of The Practice of Statistics (AP Edition) for the AP Statistics course. This recommendation comes after two professional development training sessions for the AP course and data noting that 95% of AP statistics teachers use this book. This requires Board action.

Rationale: 

The Facilities Committee is recommending the installation of an artificial playing surface to be funded using the reserve fund for capital and nonrecurring expenditures (otherwise known as the undesignated fund). The cost for this project, including a 5% contingency amounting to $108,250, is estimated at $2,347,750.  Approval of this project will begin the bidding process, the development of construction documents, and the actual construction of the field. This requires Board action.

 

Background: 

Milone and MacBroom was selected in 2017 as the School District’s design agent to address and evaluate athletic field options and has been involved through every step of the process.

Currently, Milone and MacBroom has completed the design of an artificial turf field to be located on the existing practice field, and the District has received all applicable approvals from the Town of Old Lyme.  The next steps in the process will involve a final design plan, release of a public competitive bid, and oversight and administration of the construction.

Aside from the architectural and engineering fees, approval of this total package will include General Conditions, Site Preparation, a Synthetic Turf Field utilizing a shock pad and BrockFill as infill material, Earthwork, Drainage, and General Site Improvements. 

The Facilities and Finance Committee has recommended the BOE move forward with the Turf Field Project and award Milone and MacBroom the contract to perform the final phases of the process.