August 2, 2017 at 6:30 PM - Regular Board of Education Meeting

Rationale: 

1. Please note the personnel report as you will find several new hires reflected in it.  

2. While there is no enrollment report this month, the Board should be aware of our current kindergarten numbers which we have been tracking closely.  At this time, we have 25 students enrolled in Kindergarten at Lyme and 45 students enrolled at Mile Creek for a total of 70 students.  Our class size guidelines for Kindergarten remain at 15 students per section.  Therefore, we decided to proceed with the addition of another section at Mile Creek as we had budgeted.  This will give us five relatively balanced classes of around 15 students each.  Interviews for this position begin on Friday.

3. We are holding our annual Convocation during the two professional development days on August 28th and 29th.  You are all invited to attend the convocation ceremony on the morning of the 29th.  In addition, we are running our new staff orientation on August 24th. 

4. It has been a very busy summer as far as facilities projects and maintenance plus our numerous summer programs.  I will review some of the summer highlights in terms of maintenance and programming.  

5. Per Policy 4520, I am pleased to report that the OLRA has donated the following boat trailer to the district:
MO Trailers, model MO-39VS 2017, 39' Side-Loading Rowing Shell Trailer.  Invoiced value as new $22,000

6. I will also update the Board on our ongoing discussion with the OLRA regarding the boathouse.

7. I will update the Board on the future of the LEARN program at Center School.

8. Michelle has been working with Jon Goss and Bill Derry on a Perkins Secondary Supplemental Grant which we just submitted to the SDE.  This is a highly competitive grant which is intended to further develop the academic, career and technical skills of secondary students who elect to enroll in CTE programs.  The LOLHS proposal would update our current makerspace from manual to automated processing as well as upgrade computer equipment to support software efficiency.  
  

Rationale:  Mrs. McCalla will provide a year to date budget status report as well as a contingency fund report.

Rationale:  We have the opportunity to refund some of our bonds possibly saving us between $500,000 and almost $900,000 over the next twelve years.  To do so, the Board needs to take action on the attached bonding resolution for the refinancing of the district's bonds. The bonding calendar is also attached for informational purposes.

Rationale: 

Chartwells would like to propose a meal price increase for student meals of $0.25 for the 2017-2018 school year. This equates to less than a 4% increase per year. Their last increase of $0.25 was two years ago. This increase will offset the 3% increase per year in food and labors costs. See attachment for more detail on this agenda item.

 

Rationale: 

Mrs. McCalla will discuss a proposal to expand the reimbursable breakfast program at LOLHS. A food service review conducted in March suggested that the high school reintroduce the program because all the components were already being served. The district needs to notify the state two weeks in advance of the start date of school on August 30. This requires Board action.

Rationale: 

As part of the 2017/2018 project plan, a new electrical trench is required for both the new digital campus sign to be installed at the High School entrance and High School parking lot security cameras. This work was publicly bid.  Results are listed below:

A Bond Excavating LLC                              $28,578.15

B&L Construction, Inc.                              $30,020.00

Ludlow Associates, LLC                             $36,680.00

A Bond has successfully performed work for both the school district and the Town of Old Lyme.  A Bond is recommended to perform this work.

 

 

Rationale: 

The RESC Alliance has completed bidding the Microsoft and Symantec annual licensing agreement for the 2017-2018 school year. SHI International is the RESC Alliance recommended lowest bidder. The offered pricing is within our budgeted value for licensing.

 

Rationale: 

We maintain extended warranty service contracts on all of our district wide major network equipment provided by Cisco, HP and VMware.  These service contracts are direct from these vendors and provided through our technology service contractor, Connecticut Computer Services.