January 20, 2025 at 6:30 PM - Monthly Board Meeting
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I. Call to Order
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I.a. Pledge of Allegiance
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I.b. Opening Statement
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Welcome to the Union City Community Schools Board meeting. Our meeting agenda is available for you to follow. The expectation for our board meeting is to follow this agenda closely. We operate under the Open Meetings Act and utilize Roberts Rule of Order to govern our discussion and decision-making process. There is an opportunity for public comment during our set agenda. We welcome the public to express their opinions during this time of our agenda. If there are questions about the agenda or the board meeting process, please seek out one of the Board members for clarification.
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II. Addition or Deletion of Items to the Agenda
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III. Public Comments
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III.a. Public Comments Statement
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This is the section of the meeting in which the public may make comments or share their opinions about items on the agenda. We ask you to limit your comments to no longer than 5 minutes per person to allow others the opportunity to speak. This is an opportunity for the Board to listen to your concerns. It is not Board practice to act on the concerns voiced during this meeting to allow for the Board to do further research.
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IV. Election of Officers
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IV.a. President
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IV.b. Vice President
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IV.c. Secretary
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IV.d. Treasurer
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V. Consent Grouping (Board Bylaws)
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V.a. Establish month and date of future organizational meeting - January 19, 2026
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V.b. Establish board officers:
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V.b.1. Number (7)
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V.b.2. Titles (President, Vice President, Secretary, Treasurer)
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V.b.3. Duties (policies 0170 bylaws)
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V.b.4. Terms (4 years starting with November 2024 election)
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V.b.5. Eligibility (all board officers are board members)
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V.b.6. Method of electing officers
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V.b.7. Order of succession and method of filling a vacancy (MCL 380.414a/416)
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V.b.8. Method of removing an officer from office (MCL 380.415.1105)
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V.c. Establish Meeting Requirements:
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V.c.1. Date, Time, Frequency, and place of regular meetings (third Monday - 6:30 p.m. - High School Media Center)
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V.c.2. Form and method of notice to board members for regular meetings (as required by Open Meetings Act)
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V.c.3. Purposes for convening special meetings (as required by Open Meetings Act)
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V.c.4. Methods of calling special meetings (as required by Open Meetings Act)
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V.c.5. Form and method of notice to board members for special meetings (as required by Open Meetings Act)
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V.d. Establish procedures for conducting board meetings (Policy 01600):
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V.d.1. Agenda format and preparation
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V.d.2. Public participation rules (community input during the agenda)
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V.d.3. Rules of order (Standard Code of Parliamentary Procedure)
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V.d.4. Actions, if any in addition to Open Meetings Act provisions, requiring a roll call vote (expenditures of funds, purchase of property, property transfer, bonding, resolutions, or at a board member's request)
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V.d.5. Style of minutes
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V.e. Establish board committee system and procedures (see Board Policies):
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V.e.1. Type of committees (ad hoc)
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V.e.2. Name of each committee (personnel/negotiations, finance/building and site, CASBMA [Calhoun Area School Board Members Association], Centennial Trust
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V.e.3. Charge to each committee (bring recommendation back to the board)
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V.e.4. Method of appointing committee members (volunteers and appoint by Board President)
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V.e.5. Method of selecting or appointing committee chairpersons (committee selection)
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V.e.6. Style of committee reports (oral/written as determined by the Board)
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V.e.7. Method for receiving committee reports (at regular/special board meetings or workshops)
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V.f. Establish compensation system for Board Members ($25/meeting, $40/meeting for Board President)
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V.g. Establish system for reimbursement of Board Members expenses (quarterly)
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V.h. Establish district membership in organizations (CISD [Calhoun Intermediate School District], MASB [Michigan Association of School Boards], MASA [Michigan Association of School Administrators], MASSP [Michigan Association of Secondary School Principals] MIEM [Michigan Institute for Educational Management], MEMSPA [Michigan Elementary and Middle School Principals Association] and any other approved by the board; policy/bylaw #0175)
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V.i. Establish procedure for filing vacancies on Board (MCL 380.414a)
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V.j. Any other matter related to effective and efficient functioning of the Board (MCL 380.11a)
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VI. Consent Grouping: (Designations)
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VI.a. Designation of depositories for school funds (all: Southern Michigan Bank and Trust)
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VI.a.1. Cash Management
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VI.a.2. School Service Funds
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VI.a.3. Trust and Agency Funds
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VI.a.4. Sinking Fund Capital Projects
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VI.a.5. Flex
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VI.b. Check signature authorizations
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VI.b.1. General Fund, Debt Retirement, Sinking fund, School Service Funds, Flex, Hot Lunch Fund (Asst. Bus. Mgr./Supt./Treasurer)
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VI.b.2. Trust and Agency Funds
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VI.b.2.a. High School Account (Asst. Bus Mgr./Supt./Treasurer, H.S. Secretary)
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VI.b.2.b. Middle School Account (Asst. Bus. Mgr./Supt./Treasurer, M.S. Secretary)
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VI.b.2.c. Elementary School Account (Asst. Bus. Mgr./Supt./Treasurer/E.S. Secretary)
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VI.c. Designation of person for posting public notices of meetings (Supt. or designee)
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VI.d. Designation of Official Publication of Meetings (website)
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VI.e. Delegation of election duties
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VI.e.1. The Secretary of the Board of Education has discretion to delegate election duties to a member of the district administrative staff. If duties are delegated, it must be recorded in the Board's minutes (Supt. Secretary)
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VI.f. Person responsible for recommending investments (Business Manager)
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VI.f.1. Investments (MILAF, Michigan MBIA)
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VI.g. Approval of Annual Retainer Contracts
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VI.g.1. Law Firm - Thrun Law Firm, P.C.
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VII. Consent Agenda
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VII.a. Approval of Minutes
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VII.a.1. Regular Meeting 11/18/24
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VII.b. Maternity Leave
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Katie Brott, middle school teacher, is requesting maternity leave beginning in May, 2025.
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VII.c. Over 50-Mile Field Trips
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Greenfield Village - 4th grade, spring 2025
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VIII. Correspondence
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IX. Action Items
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IX.a. Closed Session
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Board action is required to adjourn to closed session for the purpose of discussing a student petition for reinstatement per Section 8(b) of the Open Meetings Act.
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IX.b. Consideration of Student Petition for Reinstatement
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IX.c. Financials
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Board approval is required to approve the financials for the months ending November 30, 2024 and December 31, 2024.
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IX.d. Retirement
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Marcy Mead, 4th grade teacher, will be retiring effective June 5, 2025. She has been teaching at Union City Elementary for 30 years.
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IX.e. Recommendation to Change From NEOLA to Thrun for Board Policies
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Board action is required to approve a policy review of current board policies and transfer policy subscription to Thrun Law Firm.
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X. Presentation
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Patrick McKerr, Director of Curriculum, Instruction and Assessment, will present information on the climate survey completed by the community.
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XI. Discussion Items
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XI.b. Board Appreciation Month
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On behalf of the Union City Community schools community, we would like to recognize our board of education for their service to the staff and students of our school system.
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XI.c. Facility Improvements
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Chris will give an update on facility improvements.
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XII. Information
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XII.a. Performance Services Donation
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Union City Booster Club will receive the $1000 donation as a result of Chris and Spencer completing a survey through Performance Services.
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XII.b. Mini Grant Recipients
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Hannah Katz, high school science teacher; and Jessica Payne, high school full-time substitute teacher each received $1000 mini grants through the Guido A. and Elizabeth H. Binda Foundation. Hannah used the funds for science lab experiment supplies for the high school. Jessica used her grant for new furniture for the high school library.
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XII.c. Title IX Court Decision
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Chris will provide an update on the Title IX court decision and how this will affect board policy.
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XIII. Public Comment
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XIII.a. Public Comments Statement
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This is the section of the meeting in which the public may make comments or share their opinions about Union City Community Schools. We ask you to limit your comments to no longer than 5 minutes per person to allow others the opportunity to speak. This is an opportunity for the Board to listen to your concerns. It is not Board practice to act on the concerns voiced during this meeting to allow for the Board to do further research.
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XIV. Board Roundtable
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XV. Closed Session
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Board action is required to adjourn to closed session for the purpose of discussing the superintendent's evaluation per Section 8(a) of the Open Meetings Act.
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XVI. Adjournment
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