January 15, 2024 at 6:30 PM - Monthly Board Meeting/Organizational

I. Call to Order

I.a. Pledge of Allegiance
 

I.b. Opening Statement

II. Addition or Deletion of Items to the Agenda
 

III. Public Comments 
 

III.a. Public Comments Statement

IV. Election of Officers

IV.a. President

IV.b. Vice President

IV.c. Secretary

IV.d. Treasurer
 

V. Consent Grouping (Board Bylaws)

V.a. Establish month and date of future organizational meeting - January 20, 2025
 

V.b. Establish board officers:

V.b.1. Number (7)

V.b.2. Titles (President, Vice President, Secretary, Treasurer)

V.b.3. Duties (policies 0170 bylaws)

V.b.4. Terms (4 years starting with November 2024 election)

V.b.5. Eligibility (all board officers are board members)

V.b.6. Method of electing officers

V.b.7. Order of succession and method of filling a vacancy (MCL 380.414a/416)

V.b.8. Method of removing an officer from office (MCL 380.415.1105)
 

V.c. Establish Meeting Requirements:

V.c.1. Date, Time, Frequency, and place of regular meetings (third Monday - 6:30 p.m. - High School Media Center)

V.c.2. Form and method of notice to board members for regular meetings (as required by Open Meetings Act)

V.c.3. Purposes for convening special meetings (as required by Open Meetings Act)

V.c.4. Methods of calling special meetings (as required by Open Meetings Act)

V.c.5. Form and method of notice to board members for special meetings (as required by Open Meetings Act)
 

V.d. Establish procedures for conducting board meetings (Policy 01600):

V.d.1. Agenda format and preparation

V.d.2. Public participation rules (community input during the agenda)

V.d.3. Rules of order (Standard Code of Parliamentary Procedure)

V.d.4. Actions, if any in addition to Open Meetings Act provisions, requiring a roll call vote (expenditures of funds, purchase of property, property transfer, bonding, resolutions, or at a board member's request)

V.d.5. Style of minutes
 

V.e. Establish board committee system and procedures (see Board Policies):

V.e.1. Type of committees (ad hoc)

V.e.2. Name of each committee (personnel/negotiations, finance/building and site, CASBMA [Calhoun Area School Board Members Association], Centennial Trust

V.e.3. Charge to each committee (bring recommendation back to the board)

V.e.4. Method of appointing committee members (volunteers and appoint by Board President)

V.e.5. Method of selecting or appointing committee chairpersons (committee selection)

V.e.6. Style of committee reports (oral/written as determined by the Board)

V.e.7. Method for receiving committee reports (at regular/special board meetings or workshops)
 

V.f. Establish compensation system for Board Members ($25/meeting)
 

V.g. Establish system for reimbursement of Board Members expenses (quarterly)
 

V.h. Establish district membership in organizations (CISD [Calhoun Intermediate School District], MASB [Michigan Association of School Boards], MASA [Michigan Association of School Administrators], MASSP [Michigan Association of Secondary School Principals] MIEM [Michigan Institute for Educational Management], MEMSPA [Michigan Elementary and Middle School Principals Association] and any other approved by the board; policy/bylaw #0175)
 

V.i. Establish procedure for filing vacancies on Board (MCL 380.414a)
 

V.j. Any other matter related to effective and efficient functioning of the Board (MCL 380.11a)
 

VI. Consent Grouping: (Designations)

VI.a. Designation of depositories for school funds (all: Southern Michigan Bank and Trust)

VI.a.1. Cash Management

VI.a.2. School Service Funds

VI.a.3. Trust and Agency Funds

VI.a.4. Sinking Fund Capital Projects

VI.a.5. Flex
 

VI.b. Check signature authorizations

VI.b.1. General Fund, Debt Retirement, Sinking fund, School Service Funds, Flex, Hot Lunch Fund (Asst. Bus. Mgr./Supt./Treasurer)

VI.b.2. Trust and Agency Funds

VI.b.2.a. High School Account (Asst. Bus Mgr./Supt./Treasurer, H.S. Secretary)

VI.b.2.b. Middle School Account (Asst. Bus. Mgr./Supt./Treasurer, M.S. Secretary)

VI.b.2.c. Elementary School Account (Asst. Bus. Mgr./Supt./Treasurer/E.S. Secretary)
 

VI.c. Designation of person for posting public notices of meetings (Supt. or designee)
 

VI.d. Designation of Official Publication of Meetings (website)
 

VI.e. Delegation of election duties

VI.e.1. The Secretary of the Board of Education has discretion to delegate election duties to a member of the district administrative staff. If duties are delegated, it must be recorded in the Board's minutes (Supt. Secretary)
 

VI.f. Person responsible for recommending investments (Business Manager)

VI.f.1. Investments (MILAF, Michigan MBIA)
 

VI.g. Approval of Annual Retainer Contracts

VI.g.1. Law Firm - Thrun Law Firm, P.C.
 

VII. Discussion Item

VIII. Consent Agenda
 

VIII.a. Approval of Minutes

VIII.a.1. Regular Meeting 11/20/23

VIII.a.2. Special Meeting 11/30/23

VIII.a.3. Closed Session 11/30/23
 

VIII.b. Maternity Leave

VIII.c. Maternity Leave

IX. Correspondence
 

X. Action Items

X.a. Financials

X.b. Elementary Teacher Hiring

X.c. Elementary Paraprofessional Hiring

X.d. Middle School Cheer Coach Hiring

X.e. Neola Policy Update 38.1 2nd Reading

X.f. Neola Policy Winter 2023 Special Update

XI. Discussion Items

XI.a. Board Appreciation Month

XII. Information
 

XIII. Public Comment
 

XIII.a. Public Comments Statement

XIV. Board Roundtable
 

XV. Adjournment