January 16, 2023 at 6:30 PM - Monthly Board Meeting/Organizational

I. Call to Order

I.a. Pledge of Allegiance
 

I.b. Opening Statement

II. Addition or Deletion of Items to the Agenda
 

III. Election of Officers

III.a. President

III.b. Vice President

III.c. Secretary

III.d. Treasurer
 

IV. Consent Grouping (Board Bylaws)

IV.a. Establish month and date of future organizational meeting - January 15, 2024.
 

IV.b. Establish board officers:

IV.b.1. Number (7)

IV.b.2. Titles (President, Vice President, Secretary, Treasurer)

IV.b.3. Duties (policies 0170 bylaws)

IV.b.4. Terms (4 years starting with November 2024 election)

IV.b.5. Eligibility (all board officers are board members)

IV.b.6. Method of electing officers

IV.b.7. Order of succession and method of filling a vacancy (MCL 380.414a/416)

IV.b.8. Method of removing an officer from office (MCL 380.415.1105)
 

IV.c. Establish Meeting Requirements:

IV.c.1. Date, Time, Frequency, and place of regular meetings (third Monday - 6:30 p.m. - High School Media Center)

IV.c.2. Form and method of notice to board members for regular meetings (as required by Open Meetings Act)

IV.c.3. Purposes for convening special meetings (as required by Open Meetings Act)

IV.c.4. Methods of calling special meetings (as required by Open Meetings Act)

IV.c.5. Form and method of notice to board members for special meetings (as required by Open Meetings Act)
 

IV.d. Establish procedures for conducting board meetings (Policy 01600):

IV.d.1. Agenda format and preparation

IV.d.2. Public participation rules (community input during the agenda)

IV.d.3. Rules of order (Standard Code of Parliamentary Procedure)

IV.d.4. Actions, if any in addition to Open Meetings Act provisions, requiring a roll call vote (expenditures of funds, purchase of property, property transfer, bonding, resolutions, or at a board member's request)

IV.d.5. Style of minutes
 

IV.e. Establish board committee system and procedures (see Board Policies):

IV.e.1. Type of committees (ad hoc)

IV.e.2. Name of each committee (personnel/negotiations, finance/building and site, CASBMA [Calhoun Area School Board Members Association], Centennial Trust, Legal Relations Network)

IV.e.3. Charge to each committee (bring recommendation back to the board)

IV.e.4. Method of appointing committee members (volunteers and appoint by Board President)

IV.e.5. Method of selecting or appointing committee chairpersons (committee selection)

IV.e.6. Style of committee reports (oral/written as determined by the Board)

IV.e.7. Method for receiving committee reports (at regular/special board meetings or workshops)
 

IV.f. Establish compensation system for Board Members ($25/meeting)
 

IV.g. Establish system for reimbursement of Board Members expenses (quarterly)
 

IV.h. Establish district membership in organizations (CISD [Calhoun Intermediate School District], MASB [Michigan Association of School Boards], MASA [Michigan Association of School Administrators], MASSP [Michigan Association of Secondary School Principals] MIEM [Michigan Institute for Educational Management], MEMSPA [Michigan Elementary and Middle School Principals Association] and any other approved by the board; policy/bylaw #0175)
 

IV.i. Establish procedure for filing vacancies on Board (MCL 380.414a)
 

IV.j. Any other matter related to effective and efficient functioning of the Board (MCL 380.11a)
 

V. Consent Grouping: (Designations)

V.a. Designation of depositories for school funds (all: Southern Michigan Bank and Trust)

V.a.1. Cash Management

V.a.2. School Service Funds

V.a.3. Trust and Agency Funds

V.a.4. Sinking Fund Capital Projects

V.a.5. Flex
 

V.b. Check signature authorizations

V.b.1. General Fund, Debt Retirement, Sinking fund, School Service Funds, Flex, Hot Lunch Fund (Asst. Bus. Mgr./Supt./Treasurer)

V.b.2. Trust and Agency Funds

V.b.2.a. High School Account (Asst. Bus Mgr./Supt./Treasurer, H.S. Secretary)

V.b.2.b. Middle School Account (Asst. Bus. Mgr./Supt./Treasurer, M.S. Secretary)

V.b.2.c. Elementary School Account (Asst. Bus. Mgr./Supt./Treasurer/E.S. Secretary)
 

V.c. Designation of person for posting public notices of meetings (Supt. or designee)
 

V.d. Designation of Official Publication of Meetings (website)
 

V.e. Delegation of election duties

V.e.1. The Secretary of the Board of Education has discretion to delegate election duties to a member of the district administrative staff. If duties are delegated, it must be recorded in the Board's minutes (Supt. Secretary)
 

V.f. Person responsible for recommending investments (Business Manager)

V.f.1. Investments (MILAF, Michigan MBIA)
 

V.g. Approval of Annual Retainer Contracts

V.g.1. Law Firm - Thrun Law Firm, P.C.
 

VI. Public Comments
 

VI.a. Public Comments Statement

VII. Consent Agenda
 

VII.a. Approval of Minutes

VII.a.1. Regular Meeting 12/19/22

VII.a.2. Closed Meeting 12/19/22
 

VII.b. Resignation

VII.c. Field Trip (Overnight)

VII.c.1. Cross Country Summer Team Camp

VIII. Correspondence
 

IX. Action Items

IX.a. Financials

IX.b. Budget Amendment Resolution

IX.c. Hiring of Middle School Paraprofessional

X. Discussion Items

X.a. Community Unlimited

X.b. Board Appreciation Month

X.c. Bus Rotation Schedule

XI. Information
 

XI.a. Juul Litigation Settlement

XI.b. Construction Projects
 

XII. Public Comment
 

XII.a. Public Comments Statement

XIII. Board Roundtable
 

XIV. Adjournment