July 2, 2025 at 6:00 PM - Reorganizational Meeting

I. Call to Order

II. Silent Roll Call

III. Approve Agenda

IV. Chanute Unified School District 413 Strategic Plan

V. Student Recognition

V.A. Chanute High School
 

VI. Staff Recognition

VII. Open Forum

VIII. Consent Agenda

VIII.A. Approve Minutes

VIII.B. Approve Payment of Bills

VIII.C. Approve payment of Annual Voluntary 2025-2026 Early Retirement

VIII.D. Approve Fuel Bid

VIII.E.               Designate Bank of Commece, Community National Bank, Emprise Bank, Commercial Bank and Home Savings Bank as Official Depositories of School Funds. (KSA 9-1401)

VIII.F. Resolution 25/26-01 to Waive the Annual Requirement of Generally Accepted Accounting Principles and Fixed Asset Accounting.  (KSA 75-1120a) 
   
WHEREAS Unified School District 413, Chanute, Kansas, has determined that the financial statements and financial reports for the year ended June 30, 2026 to be prepared in conformity with the requirements of KSA 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of Unified School District 413 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of said municipality, which require financial statements and financial reports to be prepared in conformity with said act for the year ended June 30, 2026.

NOW, THEREFORE BE IT RESOLVED by the Board of Education of Unified School District 413, Chanute, Kansas, in regular meeting duly assembled this 2nd day of July, 2025, that the said Board of Education requests the Director of Accounts and Reports to waive the requirements of said law as they apply to Unified School District 413 for the year ended June 30, 2026.

BE IT FURTHER RESOLVED that the said Board of Education shall cause its financial statements and financial reports of the said municipality to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.
 

VIII.G. Approve the Following Appointments/Designations
 

VIII.G.1. Attorney - Kurt Kluin

VIII.G.2. Auditors - Jarred Gilmore and Phillips PA

VIII.G.3. Federal Projects (i.e., Title I, Title IIA Professional Development, Carl Perkins, etc.) Official Representative - Dr. Heather Burris

VIII.G.4. Hearing Officer for Free and Reduced Price Lunch Application Appeals - Matthew Koester

VIII.G.5. Food Service Representative - Terri Markham

VIII.G.6. District KPERS Representatives – Kelly Colter and Tamara Slane

VIII.G.7. Newspaper for Legal Publications – The Chanute Tribune

VIII.G.8. Asbestos Coordinator – G. Mike Golay

VIII.G.9. Freedom of Information Officer – Matthew Koester
 

VIII.G.10. Official Custodian Responsible for Maintenance of School Records – Tamara Slane

VIII.G.11. Truancy Officers – Building Principals and Assistant Principals

VIII.G.12. Title IX, 504 Compliance – Dr. Heather Burris

 

VIII.H. Other Annual Board Actions

VIII.H.1. Authorize Destroying Records According to KSA 72-5369

VIII.H.2. Authorize Advance Payment of Utility Bills and Other Payments as They Become Due as Provided for in KSA 12-105(b)

VIII.H.3. Approve an 1116 Hours Calendar Requirement for 2025-2026     
(KSA 72-1106)
 

VIII.H.4. Approve the State of Kansas Mileage Reimbursement Rate for Private Vehicle Use on School Approved Business
 

VIII.H.5. Petty Cash Authorization and Limits (KSA 72-8208)  
Recommendation:  The board of education approves Petty Cash Accounts at the following locations (same as 2020-2021).
District Office -- $1,000.00
High School ---- $2,000.00
Middle School -  $1,000.00
 

VIII.H.6. Resolution 25/26-02 for Rescinding Policy Statements in Board Minutes and Adoption of Current Board Policies.
 
This action by the Board is recommended to bring all policy focus on the present and not require referral to past minutes.  This is done annually to keep policies clean and clearly stated.  Approval means that all policy statements found in the minutes of this board of education prior to July 1, 2025 be rescinded, and that the board of education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2025-2026 school year, subject to periodic review, amendment, and revision by the board of education.
 

VIII.I. Establish a fee for Open Records Requests at the hourly rate of the staff member who obtains the information.

VIII.J. Declare 296 Dell 3180s Chromebooks and 197 HP Chromebooks as E-Waste and provide proper disposal

VIII.K. Approve the Workers Compensation and Employers Liability Insurance Policy with Accident Fund Insurance Company of America for the 2025-2026 budget year with an annual premium of $75,213

VIII.L. Adopt the revised Child Nutrition & Wellness Kansas State Department of Education 2026 Program Agreement

VIII.M. Accept an anonymous donation in the amount of $150 for CES Student/Classroom Supplies

IX. Reorganization of the Board of Education:

IX.A. Election of President.

IX.B. Election of Vice President.

IX.C. Appoint a Board Member Delegate and Alternate to the ANW Special Education Cooperative Board.

Delegate:
Alternate:
 

IX.D. Name a Governmental Relations Network Representative (KASB).  
This person will receive information from KASB on legislation and will be a voting delegate for the district at the KASB Annual Meeting in December.
 

IX.E. Appoint Board Clerk:  Tamara Slane 
Appoint Board Deputy Clerk:  Taylor Hogue
Appoint District Treasurer:  Kelly Colter
 

X. Reports by Administrators

X.A. Superintendent's Report
 

XI. ANW Special Education Cooperative Board Meeting Report

 

XII. Unfinished Business

XII.A. Approve Master Equity Lease Agreement and the Amendment to Master Equity Lease Agreement with Enterprise Fleet Management

XII.B. Approve Greenbush Health Trust Agreement

XIII. New Business

XIII.A. Board Policy Updates, First Read

XIII.B. 2025-2026 Student Handbook, First Read

XIII.C. Board Norms  and Operating Procedures Review 

XIII.D. Establish Meeting Day, Time and Place for Regular Meetings
Pursuant to KSA 72-8205, the board of education of USD #413, Neosho County, Kansas, by resolution 25/26-03 duly adopted at its regular meeting held July 2, 2025, established the following meeting schedule for regular board of education meetings to be held the 2025-2026 school year:

Wednesday, July 2            
Wednesday, August 6          
Wednesday, September 3 - CES        
Wednesday, October 1                  
Wednesday, November 5    
Wednesday, December 3 
Wednesday, January 7 
Wednesday, February 4
Wednesday, March 4
Wednesday, April 1
Wednesday, May 6
Wednesday, June 3   
Monday, June 15 -- Special Meeting - Building/District Needs Assessment, review Assessment Test Scores     

Meetings are at 6:00p.m., Education Support Center Board Office, unless otherwise announced. The board of education may adjourn any regular meeting to another time and place.
 

XIV. Board Members Comments

XV. Closed executive session to discuss resignations/retirements/employments/transfers of non-elected personnel pursuant to the non-elected personnel exception under KOMA.

XVI. Reconvene to open meeting to take actions desired/necessary

XVII. Adjournment