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December 12, 2017 at 6:30 PM - Regular Meeting

Agenda
CALL TO ORDER
ESTABLISH QUORUM
PLEDGE OF ALLEGIANCE
SUPERINTENDENT'S REPORT
1. Update on New High School Construction Project by Brighton Group, LLC., Project Manager.
2. Board Presentation
3. Student Recognition
4. Student Attendance/Enrollment
Recommend approving the agenda of the Regular Board meeting of December 12, 2017 with any modification or deletions.
ACTION AGENDA
1. Construction
1.1) Discussion and possible action regarding design/schematic of New High School Project and discussion regarding "Bidding Documents" submitted by Fulcrum Consulting Services.
1.2) Discussion and possible action regarding authority for D. Wilson Construction to conduct flow test for fire-supressiion system for New High School Project and authority to pay D. Wilson Construction for fees associated with flow test for fire-supression system.
1.3) Discussion and possible action regarding design documentation of New High School Project.
1.4) Discussion and possible action regarding value engineering design documentation of New High School Project.
1.5) Discussion and possible action regarding demolition of Shop/Ag Building.
1.6) Discussion and possible action regarding approval of payment for Invoice Number 8 submitted by Brighton Group, LLC, for $13,500 for Contract RFQ # HS-0217
1.7) Discussion and possible action regarding approval of payment for Invoice Number 3 submitted by Brighton Group, LLC, for $27,000.00 for Contract RFQ #HS-0217 - Amendment No. 1
1.8) Discussion and possible action for approval of payment of Surveying Services for the New High School Project to South Texas Infrastructure Group in the amount of $17,000.
1.9) Discussion and possible action for approval for payment of Geotechnical Services for New High School Project to Raba Kistner, Inc. for the New High School Project in the amount of $8150.00
1.10) Discussion and possible action regarding approval of payment for payment for Invoice for "Bidding and Negotiation Phase" submitted by Fulcrum Consulting Services pursuant to Contract No. 699-81-6219.00-931-700000.
2. Curriculum and Instruction
2.1) Discussion and possible action to approve the Memorandum of Understanding (Agreement) sets forth the terms of agreement for cooperation and partnership between Workforce Solutions Cameron (WFS Cameron) and the Santa Maria Independent School District. (SMISD).
2.2) Discussion and possible action to approve to the revised School Calendar for 2017-2018.
3. FINANCE
3.1) Discussion and possible action to approve, surplus used furniture, equipment inventory items for Auction.
4. Facilities
4.1) Discussion and possible action on Appraisal District Ballot and Resolution
5. Consent Agenda
5.1) Finance
5.1)a. Approval of Check Payments since last report for November 2017.
5.1)b. Approval of the Tax collection Report for November 1, 2017 to November 30, 2017.
5.1)c. Approval of Monthly Investment Report for the period of November 1, 2017 to November 30, 2017.
5.1)d. Approval of Revenue and Expenditure Report ending November 30, 2017.
5.1)e. Notification of Budget Amendment for November 2017.
6. Governance
6.1) Approval of the Minutes for the Regular Board Meeting - October 18, 2017.
6.2) Approval of the Minutes for the Regular Board Meeting - November 14, 2017.
EXECUTIVE SESSION

Discussion under the authority of Section 551, Texas Government Code:  If, during the course of the meeting covered by this Notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this Notice, then such closed session as authorized by Section 551.001 et. seq. of the Texas Government Code (the Open Government Act) will be held by the Board after the commencement in open session of the meeting covered by this Notice.  Such closed session may concern any or all of the subjects and be conducted for any and all purposes permitted by Section 551.071 through and including Section 551.084 of the Texas Open  Meetings Act, including, but not limited to, private consultation with the Board’s attorney on any or all subjects or matters authorized by law.  
1. A.  Section 551.071—Consultation with Attorney on Any Permitted Subject Including, But Not Limited
1.1)  Discussion with School Attorney on Item(s) Exempted under Attorney-Client Privilege  
2.  B.  Section 551.072—Deliberation Regarding Real Property
3.  C.  Section 551.073—Deliberation Regarding Prospective Gift
4. D.  Section 551.074—Personnel Matters, pursuant to Section 551.074 of the Texas Government Code And Attorney consultation pursuant to Section 551.071 of the Texas Government Code
4.1) Evaluation of Superintendent
4.2) Discussion of Superintendent's Contract
4.3) Resignations, retirements, terminations, proposed terminations, appointments, evaluations, reassignments, duties and discipline of Professional, Paraprofessional and Non-Contract Employees; Teacher Substitutes and Substitutes for Maintenance, Transportation, and Cafeteria Department
4.4) Discuss all items as appropriate on Superintendent’s personnel recommendations
5. E.  Section 551.076 – Deliberations on Security Devices or Security Audits
6. F.  Section 551.082—School Children; School District Employees; Disciplinary Matters or Complaint
7. G.  Section 551.0821—Personally Identifiable Information about Public School Student
RECONVENE IN OPEN SESSION
1. Discussion and possible action on items discussed in Executive Session
1.1) Evaluation of Superintendent
1.2) Superintendent's Contract
2. Discussion and possible action on recommendations on all items as appropriate on Superintendent's personnel recommendations.
EXECUTIVE SESSION
Description:  (May be reconvened, if necessary)
ADJOURNMENT

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