April 18, 2023 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. BOARD HONORS
Presenter:
Presenter: Daniel Escobar
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4.A. The SISD Special Education Department will present in honor of Autism Awareness Month
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4.B. SISD elementary students will be recognized for winning the Sixth Annual District Math Bee
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4.C. Two SISD students will be recognized for their artwork being selected to be displayed during Youth Art Month at the Bullock Texas State History Museum in Austin
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4.D. SISD students will be recognized for advancing to state in the Visual Arts Scholastic Event Competition
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4.E. The Americas High School Varsity Treble Choir will be recognized for being selected as the featured choir at the National Youth Choir & Instrumental Music Festival
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4.F. SISD varsity soccer teams will be recognized for winning 2022-2023 UIL championships
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5. SPECIAL PRESENTATIONS
Presenter:
Presenter: Daniel Escobar
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5.A. Employees will be recognized for 25 years+ of service in the Socorro Independent School District
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5.B. The SISD Public Relations Department will be recognized for winning the 2023 TASB Student Video Contest and Texas School Public Relations Association Awards
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6. BOARD OF TRUSTEES BUSINESS
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6.A. Consider approval of Proclamation for National School Nurse Day, May 10, 2023
Presenter:
Presenter: Rebecca Madrid
Description:
INFO: **Proclamation for National School Nurse Day acknowledges the accomplishments of the Socorro Independent School District school nurses in meeting the needs of today's students by improving the effective delivery of health care in our schools.
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6.B. Report and Announcement of Board Member Continuing Education Credit Hours
Presenter:
Presenter: Board President Eduardo Mena
Description:
INFO: **As required by the Texas Administrative Code Chapter 61.1, Board President, Eduardo Mena, will announce the completed, deficient and exceeding Board training continuing education hours for each Trustee.
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7. OPEN FORUM
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8. DISTRICT REPORTS
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8.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: James Nunn
Description:
INFO: **An Intruder Detection Audit was conducted in the district by Region 19 ESC. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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8.B. Facilities Report
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation of the 2017 Bond Program will be provided for the Board of Trustees.
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9. CONSENT AGENDA
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9.A. Consider approval of Board Meeting Minutes
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9.A.1. March 20, 2023 Special Board of Trustees Meeting
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9.A.2. March 21, 2023 Regular Board of Trustees Meeting
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9.A.3. March 28, 2023 Special Board of Trustees Meeting
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9.B. Consider approval of Requests for the Use of School Facilities
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9.C. Consider approval of Budget Amendments
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9.C.1. April 18, 2023
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9.D. Consider approval of Awarding of Bids
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9.D.1. Fire Alarm Upgrades, Maintenance and Services - RFP No. E2355
Description:
INFO: **To purchase fire alarm upgrades, maintenance and services as needed district wide. (Maximum $345,000-General Fund Budget)
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9.D.2. Paper Supplies - RFP No. E2356
Description:
INFO: **To purchase paper supplies as needed district wide. (Maximum $300,000-General Fund Budget)
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9.D.3. Printers/Multi-Function Devices - RFP No. E2353
Description:
INFO: **To purchase, rent, and/or lease printers, multi-function devices, cartridges, and supplies as needed district wide. (Maximum $1,400,000-General Fund, Federal Funds, and Special Revenue)
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9.D.4. Underwriter Services - RFQ No. E2352
Description:
INFO: **For bond underwriter services in dealing with the issuance and/or refunding of bonds by the District. (Maximum TBD-General Fund and Special Revenue)
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9.D.5. Requests for Extension
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9.D.5.a. Athletic Apparel and Miscellaneous Items - RFP No. E2250
Description:
INFO: **For an additional 1-year, through June 30, 2024, which is the first possible extension. The current annual amount is $550,000.00 per year.
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9.D.5.b. Medical Supplies and Services - RFP No. E2125
Description:
INFO: **For an additional 1-year, through May 23, 2024, which is the second and last possible extension. The current annual amount is $450,000.00 per year.
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9.D.5.c. Pharmaceutical - RFP No. E2262
Description:
INFO: **For an additional 1-year, through June 30, 2024, which is the first possible extension. The current annual amount is $150,000.00 per year.
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9.D.5.d. Underwriter Services - RFQ No. E2136
Description:
INFO: **For an additional 2-years, through May 23, 2025, which is the first possible extension. The current annual amount is to be determined (TBD) based on underwriter services rendered.
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9.E. Consider approval of Contracts
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9.E.1. Affiliation Agreement - Lamar University Student Educational Diagnostician Program
Description:
INFO: **To establish a program to educate and train students in particular fields and seek to provide clinical and educational experiences for students enrolled in the University's Educational Diagnostician undergraduate and graduate programs by utilizing Socorro ISD's facilities.
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9.E.2. Agency Affiliation Agreements for Health Professions Academy Dental Program (Various Agencies)
Description:
INFO: **To provide the students with a clinical learning experience through the application of knowledge and skills in actual patient-centered situations. Agencies have agreed to undertake training activities and to make its facility available to identified students at Socorro High School Professions Academy for such purposes.
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9.E.2.a. Aventura Dental
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9.E.2.b. Galaxia Dental
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9.E.2.c. Vista Hills Family Dental
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9.E.3. Interlocal Agreements
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9.E.3.a. El Paso County Community College District for the Development and Support of Pathways in Technology Early College High School
Description:
INFO: **EPCC and SISD desire to continue collaborating in the development and support of a P-TECH program at Eastlake High School, El Dorado High School, Montwood High School, and Pebble Hills High School. EPCC shall waive tuition and fees for college credit courses for each P-TECH student enrolled in such courses, provided, however, that such courses are related to that student's official degree plan. (Maximum $300,000-General Funds and CTE)
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9.E.3.b. El Paso County Sheriff's Office and the County of El Paso, Texas
Description:
INFO: **The purpose of this Agreement is to state the terms and conditions under which the SISD is authorized to use the Sheriff's Office incinerator to destroy confiscated narcotics evidence. SISD shall pay the County one dollar and twenty-five cents ($1.25) per pound for the destruction of narcotics. (General Funds)
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9.F. Consider approval of purchases over $100,000
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9.F.1. Region 19 #21-7403 Furnishing Solutions and Related - The Edu-Source Corporation
Description:
INFO: **The Child Nutrition Services Department will purchase a furnishing solution for El Dorado High School in the amount of $454,631.01 for the 2022-23 school year. (General Funds)
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9.F.2. EPISD #21-040 - Armored Vehicle Services
Description:
INFO: **The Department of Finance will purchase armored vehicle services in the amount of $125,000.00 as needed district wide for the 2023-24 school year. (General and Federal Funds)
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9.G. Consider approval of TEA Waiver for Low Attendance Safety Related at Pebble Hills High School
Description:
INFO: **TEA Low Attendance Waiver: Safety Related on March 2, 2023 at Pebble Hills High School.
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9.H. Consider approval of revisions to local policy
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9.H.1. AC (LOCAL) - Boundary Reviews
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9.I. Consider approval of updates to the Compensation Plan
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9.I.1. TIA-Allotment Payment Verbiage
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9.I.2. UIL Stipends
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10. NEW BUSINESS
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10.A. Consider authorization to publish RFQ for Professional Services
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **The approval will allow the Facilities & Construction and Purchasing Departments to prepare and advertise for Professional Services for district wide projects of various scopes.
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10.B. Consider approval of New SISD Facilities and Maintenance Building Bond Project Modifications
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **Facilities and Maintenance Building roughly 12,000 sq. ft. to house SISD Maintenance and Facilities staff members. (Maximum $368,720-2017 Bond Program)
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10.C. Consider approval of Contract with E3 Entegral Solutions
Presenter:
Presenter: Gabby Garcia
Description:
INFO: **On March 21, 2023, the Board approved the utilization of TIPS Cooperative Contract #21060102 for LED retrofitting and replacement of fixtures in the amount of $791,266.00. Administration is presenting the contract for the Board's consideration.
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10.D. Consider approval of Contract with Veregy
Presenter:
Presenter: Gabby Garcia
Description:
INFO: **On March 21, 2023, the Board approved the utilization of 1 GPA Contract 19-03DP-08 for HVAC upgrades in the amount of $4,676,801.00. Administration is presenting the contract for the Board's consideration.
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10.E. Consider approval of Request for Qualifications for Bond Counsel No. E2363
Presenter:
Presenter: Vicki Perez
Description:
INFO: **The District solicited a Request for Qualifications (RFQ) to obtain Bond Counsel Services in connection with a potential Socorro ISD Bond Program. The Socorro Independent School District issued this RFQ for Bond Counsel for a full range of Bond Counsel Services that the District may prospectively require. This Request for Qualifications ("RFQ") is the first step in a two-step process for selecting a Firm. The RFQ process provides the information necessary to prepare and submit Qualifications for consideration and initial ranking by the district. The District will negotiate fees with the awarded firm.
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10.F. Discussion and possible action regarding Forensic Audit Phase 2 Scope
Presenter:
Presenter: Vicki Perez
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10.G. Discussion and possible action regarding Budget Amendment for Forensic Audit
Presenter:
Presenter: Vicki Perez
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10.H. Discussion and possible action regarding temporary construction easement by the new Student Activities Complex
Presenter:
Presenter: Vicki Perez
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10.I. Consider approval of additional Professional Contract Recommendations for the 2023-2024 School Year
Presenter:
Presenter: Dr. Angela Gonzalez
Description:
INFO: **Administration recommends consideration and approval of the contract recommendations for teachers, librarians, nurses, counselors, speech therapists and education diagnosticians as presented.
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10.J. Discussion and possible action on the reclassification of the Clinic Staff listed below per the TASB Salary Study
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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10.J.1. Clinic CMA - 501 to 502
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10.J.2. CMA Lead - 502 to 503
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10.J.3. Pharmacy Technician - 502 to 503
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10.K. Discussion and possible action on the reclassification of Directors listed below from 107 to 108
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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10.K.1. Director of Athletics
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10.K.2. Director of Attendance
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10.K.3. Director of Child Nutrition Services
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10.K.4. Director of Community Services
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10.L. Discussion and possible action on the reclassification of Special Education Clerks from 305 to 306
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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10.M. Discussion and possible action to consider NJROTC Stipend of $4,000
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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10.N. Discussion and possible action on moving existing employees through the maximum of respective pay grades based on the options presented, effective April 18, 2023
Presenter:
Presenter: Dr. Angela Gonzalez and Celina Stiles
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10.O. Discuss and consider posting a Request for Qualifications for General Counsel and/or posting a vacancy for an In-House Counsel
Presenter:
Presenter: Board President Eduardo Mena
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11. EXECUTIVE SESSION
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11.A. The meeting is to be closed for discussion with legal counsel related to the status and possible resolution of A. Moctezuma v. SISD, No. 2021DCV4140, County Court No. 3; consult with counsel on TEA special investigation IR2023-01-002 et al.; consult with counsel on TEA special investigation INV2020-02-122; consider request to rescind resignation of teacher from John Drugan School; to deliberate the value and sale of surplus District real properties recommended for sale; to receive letters regarding Intruder Detection Audit Report Findings for Campestre Elementary School, Capt. Walter E. Clarke Middle School, Chester E. Jordan Elementary School, Elfida P. Chavez Elementary School, Sierra Vista Elementary School, Robert R. Rojas Elementary School, and William D. Slider Middle School; to review revised components of the District's Emergency Operations Plan; to consider and deliberate the dismissal appeal of Jose Gomez; to consider administrative recommendations for Assistant Principal position at Horizon Heights Elementary School; and to conduct Superintendent's Annual Appraisal under Texas Government Code Sections 551.071, 551.072, 551.076 and 551.074.
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12. NEW BUSINESS (CONTINUED)
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12.A. Discussion and possible action on the dismissal appeal of Jose Gomez
Presenter:
Presenter: Legal Counsel
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12.B. Discussion and possible action regarding A. Moctezuma v. SISD, No. 2021DCV4140, County Court No. 3
Presenter:
Presenter: Legal Counsel
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12.C. Discussion and possible action regarding TEA special investigation INV2020-02-122
Presenter:
Presenter: Legal Counsel
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12.D. Discussion and possible action regarding rescinding the resignation of a teacher from John Drugan School
Presenter:
Presenter: Thomas Redlinger
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12.E. Consider approval of Administrative Recommendations
Presenter:
Presenter: Dr. Nate Carman
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12.E.1. Assistant Principal, Horizon Heights Elementary School
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12.F. Consider approval of Superintendent's Annual Appraisal
Presenter:
Presenter: Board President Eduardo Mena
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13. ADJOURN
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