May 21, 2020 at 8:30 AM - Board of Trustees Meeting
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1. Call to Order
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1.A. Roll Call
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1.B. Establishment of a Quorum
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1.C. Vision, Mission, Beliefs and Motto
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2. Consider the minutes of the regular meeting of the Region 8 ESC Board of Directors of Thursday, April 23, 2020.
Presenter:
Dr. David Fitts
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3. Administrative Reports
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3.A. Chief Financial Officer Report
Presenter:
Michele Leach
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3.A.1. Business Report
Presenter:
Henry Vallejo
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3.A.2. Information Services Report
Presenter:
Wayne Snyder
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3.B. Leadership and Instructional Services Report
Presenter:
Richele Langley
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3.B.1. Special Services Report
Presenter:
Mikki Perry
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3.B.2. State and Federal Programs Report
Presenter:
Leonard Beles
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3.B.3. Curriculum Report
Presenter:
Debbie Crooms
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3.B.4. Leadership Support Report
Presenter:
Heather McGregor
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3.B.5. Technology Report
Presenter:
Brent Baker
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3.C. TIPS Cooperative Report
Presenter:
Meredith Barton
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3.D. Executive Director Report
Presenter:
Dr. David Fitts
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4. Public Forum
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5. Matters Requiring Board Approval
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5.A. Administer the Oath of Office to James Morton, Place 2, and Mickey Allen, Place 5, to take office on the Region 8 ESC Board of Directors, June 1, 2020.
Approve the appointment of James Morton, Place 2, and Mickey Allen, Place 5, to the Region 8 ESC Board of Directors, effective June 1, 2020 to May 31, 2023.
Presenter:
Dr. David Fitts
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5.B. Consider the Financial Reports for April 2020.
Presenter:
Henry Vallejo
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5.C. Consider the Budget Amendments for April 2020.
Presenter:
Henry Vallejo
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5.D. Consider approval to engage the CPA firm of Edgin, Parkman, Fleming & Fleming, PC for the Region 8 ESC 2019-2020 financial audit.
Presenter:
Dr. David Fitts
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5.E. Consider to approve the following memberships for 2020-2021 school year:
____TASA – Texas Association of School Administrators ____TASB – Texas Association of School Boards ____TACS – Texas Association of Community Schools ____TREA – Texas Rural Education Association
Presenter:
Dr. David Fitts
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5.F. Consider the change of date and time of the June Board Meeting, to 8:30 a.m. Tuesday, June 23, 2020, due to the TREA Conference schedule.
Presenter:
Dr. David Fitts
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5.G. Consider appointing the Region 8 TASB Delegate and Alternate to the 2020 Fall TASA/TASB Convention in Dallas, October 2-4, 2020.
Delegate____________________ Alternate____________________
Presenter:
Dr. David Fitts
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5.H. Discuss and consider a motion to write-off past due fees from TIPS vendor sales and open purchase orders older than 09/01/2016 which have been deemed uncollectable. The auditors discussed with Region 8 the need to try to collect past due balances and if they are uncollectable, to write them off.
Presenter:
Meredith Barton
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5.I. Consider Board to approve and ratify all TIPS memberships and interlocal agreements received by TIPS, signed by the Executive Director as previously delegated by the Board, and listed in the board agenda. If any received agreements are not listed due to human error, the board approves them, subject to future review and termination by action of the board.
Presenter:
Meredith Barton
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5.J. Consider possible cancellation of TIPS awarded agreement(s).
Presenter:
Meredith Barton
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6. CLOSED SESSION:
Adjournment to closed session pursuant to Texas Government Code Sections 551.071, 551.072, 551.074, and 551.082, the Open Meetings Act, for the following purposes: (Time___________________) 1. Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. a. Approval of personnel recommendations for employment of professional personnel b. Employment of professional personnel (Information) c. Employee resignations and retirements (Information) 2. Section 551.072 - For the purpose of discussing the purchase, exchange, lease or value of real property 3. Section 551.071 - To meet with the District's attorney to discuss matters in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, including the grievance/complaint hearing. a. Any item listed on the agenda b. Discuss pending, threatened, or potential litigation, including school finance litigation
Presenter:
Dr. David Fitts
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7. RECONVENE FROM EXECUTIVE SESSION FOR ACTION RELATIVE TO ITEMS COVERED DURING EXECUTIVE SESSION
ADJOURNMENT: (Time______________)
Presenter:
Dr. David Fitts
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8. Personnel
Presenter:
Dr. David Fitts
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8.A. Discuss and consider the employment / resignation / retirement of the following staff:
Employment – Resignation – Retirement -
Presenter:
Dr. David Fitts
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9. Adjourn
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