November 17, 2025 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  Audience participation at a Board meeting is limited to the portion
of the meeting designated to receive public comment in accordance
with this policy. At all other times during a Board meeting, the
audience shall not enter into discussion or debate on matters being
considered by the Board, unless requested by the presiding officer.

At regular Board meetings, the Board shall permit public comment,
regardless of whether the topic is an item on the agenda posted
with notice of the meeting.

Individuals who wish to participate during the portion of the meeting
designated for public comment shall sign up with the presiding
officer or designee before the meeting begins as specified in the
Board’s procedures on public comment and shall indicate the
agenda item or topic on which they wish to address the Board.
Public comment shall occur at the beginning of the meeting.
Except as permitted by this policy and the Board’s procedures on
public comment, an individual’s comments to the Board shall not
exceed two(2) minutes per meeting.

Specific factual information or recitation of existing policy may be
furnished in response to inquiries, but the Board shall not deliberate
or decide regarding any subject that is not included on the
agenda posted with notice of the meeting.

 

Description:  The Fund balance can be divided into different categories to recap expenses that MAY require the use of excess funds beyond our normal budget.  Each year, the board reviews these commitments and changes the designations for various economic factors as well as facility and transportation needs.  The commitment of funds does not authorize spending of the funds; only a consideration of tagging them as potential needs for the future.  This action item is contingent upon receiving updated financial information from the audit firm.

Description:  This year there are six vacancies on the CCAD Board of Directors that need to be filled.  The seventh place is reserved for the tax collector.  Our district has been allocated 928 votes, which can be split in any matter or may all be allocated to one nominee. 

Historically, we have cast one vote for each member with the remaining number split between the nominees associated with QCISD in some identifiable way.  This year, David Cothren, Buddy Dodd, Jackie Yates and Lisa Thompson are all affiliated with QCISD.  This would mean one vote for the other 4 and 231 for each of the ones mentioned above.  This is only a recommendation.  

Description:  Chequita Dunbar will replace Yolanda Hawkins as signer on the following accounts and as one of the investment officers for the District:

1. CNB-General Operating -1115103
2. CNB-Finance Clearing-1115111
3. CNB-Payroll Clearing-1115138
4. CNB-Workman's Comp-1115197
5. CNB-Money Market Account- 1600699
6. CNB-Elementary Activity Account- 1115146
7. CNB-Mums Activity Account-1115162
8. CNB-HS Activity Account-1115154
9.  CNB-Burney Turner Wilson Scholarship CD-5061218
10. CNB-Ann Morris Stanley Upchurch CD- 5060749
11. CNB-Morris & Grace Bobo Upchurch-5060750
12. CNB-INTEREST & BONDED-1115189
Texas Class Investment Pool
Lone Star Investment Pool
Tex Ar Account-Account ending in 810
Mastercard - 5345129380911057

 
 
 
 

Description:  The District will be remitting $500 for each new TIA submitted for designation which must be paid in November.  We did not include this in our budget because we were not sure of the final count.  We will need to amend F11 for ($500x11) $5,500.  We will be reimbursed for the fees so this is just a flow-through adjustment.

Description:  We elected to join the Library Coop provided by Region 8 but I failed to include this in the budget.  F12 needs to be amended to cover this $9,000 expense.  We have enough room in revenue to adjust it as an offset without hitting our fund balance.

Description:  Pursuant to TEC §25.081 Districts may request a waiver that allows the district to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction for districts that provide instructional minutes.

Description:  TASB recommends that the district address this update on the agenda as follows:
Policy Update 126:

• (LEGAL) policies
• (LOCAL) policies (see attached list of codes)

(LEGAL) policies: Although (LEGAL) policies are not adopted by the board, TASB recommends that the board review them. Since review of the (LEGAL) policies may result in discussion, the agenda should, at a minimum, reference "(LEGAL) policies." If board members plan on discussing specific (LEGAL) policy changes, the relevant policy codes, titles, and subtitles should be listed on the agenda.

(LOCAL) policies: Board action on the (LOCAL) policies included in the update must occur within a properly posted, open meeting of the board.

The (LOCAL) policy changes — each addition, deletion, or replacement — should be listed in alphabetical order by policy code, title, and subtitle. The list on the following page is our compilation of that information, which may be copied and pasted into your meeting notice, staff communications of board action, and board meeting minutes.
 

Description:  Background Information:
In accordance with guidance from the Texas Education Agency (TEA), any campus rated for Targeted Support and Improvement is required to maintain a Board-approved Local Improvement Plan (LIP). The LIP serves as an actionable framework to improve student outcomes and to ensure the campus moves out of targeted status.

Description:
The Morris Upchurch Elementary School Local Improvement Plan has been developed collaboratively by campus and district leadership in alignment with TEA requirements. 

The plan includes:

•  An evidence-based school improvement strategy designed to improve student performance and address areas of need.
•  A monitoring process detailing how district and campus leaders will oversee the implementation and effectiveness of the plan.
• A description of reallocated resources necessary to support implementation of improvement strategies.
• Student performance goals that align with state accountability targets.

Description:  Texas Education Code Sections 11.185 and 11.186 mandate that school districts develop and adopt plans for early childhood literacy and mathematics proficiency (11.185) and college, career, and military readiness (CCMR) (11.186).