July 21, 2025 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  Audience participation at a Board meeting is limited to the portion
of the meeting designated to receive public comment in accordance
with this policy. At all other times during a Board meeting, the
audience shall not enter into discussion or debate on matters being
considered by the Board, unless requested by the presiding officer.

At regular Board meetings, the Board shall permit public comment,
regardless of whether the topic is an item on the agenda posted
with notice of the meeting.

Individuals who wish to participate during the portion of the meeting
designated for public comment shall sign up with the presiding
officer or designee before the meeting begins as specified in the
Board’s procedures on public comment and shall indicate the
agenda item or topic on which they wish to address the Board.
Public comment shall occur at the beginning of the meeting.
Except as permitted by this policy and the Board’s procedures on
public comment, an individual’s comments to the Board shall not
exceed two(2) minutes per meeting.

Specific factual information or recitation of existing policy may be
furnished in response to inquiries, but the Board shall not deliberate
or decide regarding any subject that is not included on the
agenda posted with notice of the meeting.

 

Description:  The Board is required by Board Policy to review the investment report on a quarterly basis.  This is information only with no action required.

Description:  Changes to the Federal regulations for July, 2025 were largely changes in language, removing some vendor selection requirements, and procurement threshold changes.  If the changes were administrative policies or procedures, our district does not require board approval. The majority of the changes were administrative policies.  We did not choose to adopt the equipment threshold change, which was an increase from 5K to 10K.  A district can choose to leave it at the lower amount.  Therefore, no action is necessary, but a list of the changes will be available at the Board meeting.

Description:  Information concerning designation of Behavioral Threat Assessment Coordinator.

Description:  Districts are allowed to self-certify a Micro Purchase threshold up to $50,000 on an annual basis and must maintain documentation for submission to TEA and for auditing purposes.  In order to do so, the board must authorize Mr. Nichols to sign the document on behalf of the district.

Description:  To avoid overspending any function before the year-end amendment is presented and approved, we have some functions that need to be amended this month.  The amendment covers the compensation increases given for July contract renewals, laptops for various leadership that were in desperate need of replacement, unplanned vehicle repairs, and various items in F41 as noted on the spreadsheet.  If additional potential overages are discovered after the agenda is published, an updated list will be provided at the meeting.

Description:  Mr. Lewis attempted to collect multiple bids for lawn maintenance.  He only received one, from Benson Lawn Care, and it is attached.  They are our current provider.

Description:  Mr. Lewis obtained 3 bids for maintaining the football field.  His recommendation is DTurfMeister.  They are our current provider.

 

Description:  We received three bids and recommend switching from our current provider to Texas Student Resources for a total premium of $8K.  This is almost half of our prior year's cost.  The third bid was 2K lower, but the coverage was not as high, the claim process was cumbersome, and they were based out of San Antonio.  We had three visits from the company we are recommending and Mr. Nichols also had a prior relationship with them. Several local schools also gave them a great recommendation. The quotes are attached.    

Description:  In accordance with new legislation associated with House Bill 1481, students may not use or display personal electronic devices during the school day. The attached documents outline the rules, offenses and consequences.  

Description:  The Teacher Incentive Allotment (TIA), established by House Bill 3, provides an opportunity for school districts in Texas to reward highly effective teachers with additional compensation. In alignment with this initiative, Queen City ISD has developed a Local Designation System that outlines the criteria, data collection processes, stakeholder engagement, and teacher observation protocols that will be used to identify teachers eligible for TIA designations.

The plan has been developed in accordance with Texas Education Agency (TEA) guidelines and reflects a collaborative effort involving district administrators, teachers, campus leaders, and stakeholders. Approval of this plan by the Board of Trustees is a required step in the submission process to TEA.

The administration recommends approval of the Queen City ISD Local Designation System for the Teacher Incentive Allotment as presented.

Description:  The changes to the compensation package were approved in June.  A combined route was added to the bus driver scale which has not been approved.  This is reflected on the Auxiliary Personnel scale which is attached, as well as a summary of all the approved base compensation changes.

Description:  Description: A $3,000 stipend for SPED teachers is proposed. The ESL coordinator/teacher position is being evaluated and will be presented at a later date.  The other changes are minimal but a yearly review/adoption is required.

Description:  The updated 2025-2026 Employee Handbook is attached for your review.

Description:  Description:  The Board needs to vote on the proposed budget and proposed tax rate no later than August 12th.  If we move the regular meeting to this date, we can avoid three August meetings.

Description:  Description: The Budget and Tax Rates for 2025-2026 will be presented for adoption at this meeting.  The final amendment for 2024-2025 will also be approved.  August 28th, 6pm is the suggested time.