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August 31, 2021 at 6:00 PM - Special Meeting

Agenda
1. CALL TO ORDER:   Dusty Wiley
2. INVOCATION:  Mr. Andy Campbell
3. Action Item:  Consideration of Consent Agenda
3.A. Approval of Minutes - August 16, 2021
4. Report:  Campus and Administrative Reports
5. Public Comment:
6. Hearing:  Public Hearing on the Proposed 2021-2022 Budget and Proposed Tax Rate.

According to state law, the Board must give public notice and hold a public hearing on the proposed 2021-2022 budget.  Having followed all legal timelines, the Board should now allow any citizen attending the public meeting to give input on the proposed budget.  No action is required on this agenda item.
7. Action Item: Consideration of Sub Pay
Presenter:  Yolanda
Description:  Due to the shortage of people willing to substitute due to the pandemic, as well as the increased need for substitutes caused by additional employee absences,  we need to consider an increase to our substitute compensation effective September 1st.  The amounts in consideration to be competitive with our neighboring districts are:

Non-certified $75 (from $65)
Certified $100 (from $70)
Long term Non -certified $85 (from $75)
Long term Certified $180--no increase
8. Action Item:  Consideration of Property/ Casualty Insurance
Presenter:  Yolanda
Description:  We received two bids for Property Casualty insurance; one from PEAT and one from our existing provider-TPS.  TPS was the lower amount but also provided a more complete package since PEAT opted not to offer coverage for Cybersecurity.
9. Action Item:  Consideration of Lawn Contract
Presenter:  Pam Upchurch
Description:  This item was discussed at the last meeting.  Mrs. Unchurch was going to meet with Coach Droddy to clarify whether he or his staff wanted to assume any part of field maintenance.  She had this meeting and should be available to give an update.  Benson and Son  Lawn Maintenance was the only one to provide a quote for the lawn maintenance of the district.  
10. Action Item:  Consideration of Field Management Contract with Pro Turf
Presenter:  Pam Upchurch
11. Action Item:  Consideration of adopting TASB Policy Update 117 with additional changes to DEC (LOCAL)
Presenter:  Darrian Dover
Description:  TASB attorneys recommend that posting board consideration of and action on policies be specific enough to advise staff and members of the public of the changes.
The (LOCAL) policy changes—each addition, deletion, or replacement—should be listed in alphabetical order by policy code, title, and subtitle. The following document is our compilation of that list, which may be copied and pasted into your meeting notice, staff communications of board action, and board meeting minutes.TASB attorneys recommend that posting board consideration of and action on policies be specific enough to advise staff and members of the public of the changes.
The (LOCAL) policy changes—each addition, deletion, or replacement—should be listed in alphabetical order by policy code, title, and subtitle. The following document is our compilation of that list, which may be copied and pasted into your meeting notice, staff communications of board action, and board meeting minutes.
CH(LOCAL): PURCHASING AND ACQUISITION

CV(LOCAL): FACILITIES CONSTRUCTION
DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES

 
12. Action Item:  Consideration of Current Year Budget Amendments
Presenter:  Yolanda
Description:  Amendments will need to be made to the 2020-2021 budget in preparation for closing out the current fiscal year. As always, the final budget will have enough expense in the appropriations to cover any unexpected/delayed invoices.  Ms. Hawkins also request the board grant permission to the Business Office to amend the budget in revenue and expenditure categories as necessary by year-end without changing the  total approved budget.  This will be for emergency use only.  Ms. Hawkins will be available to answer any questions the Board may have with regard to the amendments.
 
13. Discussion Item:  2021-2022 Budget 
Presenter:  Yolanda
Description:  This item has been place on the agenda to highlight changes to the budget since the last discussion and   to answer any questions prior to budget adoption.  Ms. Hawkins should be present to help answer questions, if needed.
 
14. Action Item:  Adopt 2021-2022 Budget for General Operating, Debt Service, and Food Service.
Presenter:  Yolanda
Description:  Before the Board adopts the proposed tax rate, the 2021-2022 budgets must be adopted.  With several data resources not being available at this time, 
some amendments will likely be necessary as information becomes available.   The Budgets proposed are  balanced budgets.

 
15. Action Item:  Consideration and adopt a resolution to set the tax rate
Presenter:  Yolanda
Description:  After adopting the budget, the Board must adopt a tax rate to support the budget. This year's proposed tax rate exceeds the no-new-revenue tax rate.
The Resolution is attached.
16. Executive Session as provided for by the Texas Government Code Section 
       551.074 et seq. to Discuss Personnel
17. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
        
18. 13.  Action Item:  Adjourn
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