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April 19, 2021 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:   Rev. Jonathan Stanmore
2. INVOCATION:  Mr. Andy Campbell
3. Action Item: Consideration of Consent Agenda
Description:  A consent agenda is an item listed on the regular agenda that groups routine
items under one agenda heading.  This allows the Board to take a unified
motion and action on all routine items listed under the consent agenda instead
of taking separate votes on each item.

Recommendation:
It is recommended the Board of Trustees approve this consent agenda for the regular meeting of the Board of Trustees for Monday , April 19, 2021.
3.A. Approval of Financial Report - March, 2021
3.B. Approval of Expenditures - March, 2021
3.C. Approval of Tax Report - March, 2021
3.D. Approval of Minutes - March 22, 2021
4. Comment:  Public Comment
5. Executive Session as provided for by the Texas Government Code Section 
       551.074 et seq. to Discuss Personnel
6. Report:  Campus and Administrative Reports
6.A. Staff Development
6.B. Student Enrollment
6.C. Campus and District Activities
6.D. Transportation/Maintenance Reports
7. Report:  Quarterly Investment Report
Description:  It is expected that the district give a quarterly investment report.  Ms. Hawkins should be available to give the report and answer questions, as needed.  There is no action required for this item.
8. Action Item:  Consideration of Instructional Materials Allotment (IMA)
Description: 

The release of funds available to the district through the Instructional Materials Allotment is contingent upon agreement of the Superintendent and School Board to adhere to all regulations related to this funding.  Agreement is indicated through the approval and signing of the IMA and TEKS certification form for 2021-2022.  

Recommendation:

It is recommended that the Board approve this agreement.

9. Action Item:  Consideration of Missed School Days Waiver
Description:  The staff and students missed February 15 and February 22 due to weather conditions.  The district will apply for a missed school days waiver for those 2 days.

Recommendation:

It is recommended the Board approve the missed school days waiver for February 15 and February 22 due to weather conditions.
10. Action Item:  Consideration of Calendar for the 2021-2022 School Year
Description:  Attached you will find a copy of the proposed school calendar for the 2021-2022 school year.

Recommendation:

It is recommended the Board approve the proposed school calendar for the 2021-2022 school year.
11. Action Item:  Consideration of 2021-2022 TREA Legal Services Program Agreement
Description:  The district has entered into an agreement with TREA Legal Services Program in the past.  As a part of the agreement, Powell Law Group LLP has waived its annual retainer fee for TREA member school districts.

Recommendation:

It is recommended the Board enter into an agreement with TREA Legal Services Program.

12. Action Item:  Consideration of Amending Function 51 for Increase in Water Bills

Description: 

There has been a significant increase in the water bills from the Queen City water department (see attached chart).  The increase in the high school bill is thought to be largely due to the metered sewer charge that parallels with the water thus causing the bill to go up when the fields are watered even though there should not be a corresponding increase in sewer waste.  Mrs. Upchurch is working with the City to have a meter installed at the football field that should result in a more accurate charge for that area.  

The maintenance department has not located a leak at the Middle School Facilities.  Mrs. Upchurch is working with the City to determine what other problems (faulty meter, etc.) might be causing this increase.  

The amendment will allow us to have sufficient amount marked for water and can always be reversed if the District and City determine that the city was incorrect in their billing.

Recommendation:

It is recommended that Function 51 be increased by $30,000 for potential water overage. 

13. Action Item:  Consideration of Amending Function 51 for  the Gym Air Conditioners

Description: 

There have been ongoing cooling problems with the air units in the Gym.  Repairing the units has become an ongoing task and has not yielded consistent results.  This Gym will be needed for the spring activities, including graduation, where many community members will be present.  The best alternative according to the vendor is to replace the units.  

Recommendation:

It is recommended that the District purchase 2 -20 Trane HVACS with  5 year compressor warranties from Lees’ Heating, Air, & Electric (TIPS vendor). It is also recommended that function 51 budget be increased by $57,901.

14. Action Item:  Consideration of Purchasing the Wi-Fi Antenna from Region VIII ESC
Description:  Region VIII ESC has offered to sell the District the Wi-Fi antenna which is located at the high school campus for $1.  Region VIII ESC will coordinate the transfer of the FCC ASR registration to the district.

Recommendation:

It is recommended that the Board approve the purchase of the Wi-Fi Atenna from Region VIII ESC.
15. Action Item:  Consideration of Engagement Letter with Auditor
Description:  The district is required to engage a qualified auditor to perform an annual audit of all school financial and related activities.  The district administration has carefully considered district needs, regulartory requirements, and qualifications of several accounting firms that provide the required services to school districts.  It is the opinion of the district buisness manager and the superintendent that the best service to the district is being offered by Wilf & Henderson, P.C.

Recommendation: 

It is recommended the board offer employment to Wilf & Henderson, P.C. for the term specified in the engagement letter attached to the board agenda.
16. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
C. Consideration of Teachers' Contracts
D. Consideration of High School Principal
17. Action Item:  Adjournment
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