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December 9, 2020 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:   Rev. Jonathan Stanmore
2. INVOCATION:  Mr. Andy Campbell
3. Action Item: Consideration of Consent Agenda
Description:  A consent agenda is an item listed on the regular agenda that groups routine
items under one agenda heading.  This allows the Board to take a unified
motion and action on all routine items listed under the consent agenda instead
of taking separate votes on each item.

Recommendation:
It is recommended the Board of Trustees approve this consent agenda for the regular meeting of the Board of Trustees for Wednesday, December 9, 2020.
3.A. Approval of Minutes - November 11, November 12, November 16, November 17, and December 1, 2020
3.B. Approval of Tax Report - October, 2020
3.C. Approval of Expenditures - November, 2020
3.D. Approval of Financial Report - November, 2020
4. Comment:  Public Comment
Description:  Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up from 5:30 p.m. to 6:00 p.m., indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings, the audience shall not enter into discussion or debate on matters being considered by the Board.  No presentation shall exceed two (2) minutes.  If the total number of speakers seeking to address the Board at a meeting is excessive, the per-speaker time limit may be reduced.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Recommendation:
Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.
5. Report:  Campus and Administrative Reports
5.A. Transportation/Maintenance Reports
5.B. Campus and District Activities
5.C. Student Enrollment
5.D. Staff Development
6. Hearing:  Public Hearing 2019 School FIRST Rating
Description:   In accordance with Title 19, TAC Section 109.1005, the District will report on the School FIRST (Financial Integrity Rating System of Texas) rating and hear any/all public comment related to the subject.

Queen City ISD has received a rating of “Superior Achievement” on the Financial Integrity Rating System of Texas. This year’s rating system includes 15 different criteria by which schools are assessed, and it is based on 2018-2019 data. The School FIRST information should be included in your agenda packets. There is no need for action on this particular item. Public comments may now be heard, as appropriate. Ms. Yolanda Hawkins, Business Manager, should be available at the meeting to answer questions, as appropriate. 
7. Action Item:  Consideration of Parent Complaint
Description:  Parent, Lanasha Jefferson, is requesting the board hear her complaint against a ruling made by district administration to have her banned from all QCISD events both on and off campus and consider reversing the ruling.  Ms. Jefferson is present to present her complaint.  


Recommendation: 
 
After Ms. Jefferson's presentation, the board may entertain a motion as to Ms. Jefferson's request.  The motion must be worded, "I move that the board _____________________________."  The motion will need a second which will be followed by a board vote.  If there is no motion, the item dies for lack of motion and the administrative action stands as is.
 

8. 8. Action Item:  Consideration to commit funds in the 2020 Fund Balance

Description: 

Committed fund Balance means that the designated portion of the fund balance is constrained to a specific purpose by the board.  The commitment can also be removed by board action at any point if it is decided the constraint is no longer needed.  A more detailed listing of items considered were included in your board package for review.

Recommendation:

It is recommended that the board commit $1,800,000 of fund balance as follows:

Construction       $850,000  (Roadway, completion of con stand, classroom)

Capital Expenditures for Equipment               $600,000  (HVACS, phone system)

Other Committed Fund Balance                      $350,000  (Repairs/Painting)

9.  Action Item: Consideration of Approval of the Annual Audit Report
Description:  The District's annual audit has been completed according to governmental accounting standards. The audit report will be presented to the board at this time by the District's audit firm, Wilf and Henderson, PC.  The auditors will also be available to answer any questions the Board may have about the report.

Recommendation:
It is recommended the Board approve the annual audit report as presented.
10. Action Item:  Consideration of Changing the Date of the January Meeting
Description:  The regular January meeting is scheduled for Monday, January 18, which is a holiday for the district.  The board should consider moving the date of the January meeting to Tuesday, January 19.  

Recommendation:
It is recommended that the Board move the date of the January meeting to Tuesday, January 19.
11. Action Item:  Consideration of Naming the Finalist for the Position of Superintendent
Description:  The board members have conducted several interviews with candidates for the position of Superintendent.  It is time now to name a person as the finalist.

Recommendation:
It is recommended the Board name the finalist for the position of Superintendent.
12. Executive Session as provided for by the Texas Government Code Section 
       551.074 et seq. to Discuss Personnel
13. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
     
14. Action Item:  Adjournment
15. Report:  Campus and Administrative Reports
15.A. Transportation/Maintenance Reports
15.B. Campus and District Activities
15.C. Student Enrollment
15.D. Staff Development
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