Public Meeting Agenda: October 12, 2022 at 7:00 PM - Regular Meeting

1. Call to Order

Meeting called to order at 7:03pm

Presenter: Maria Garza, Board President

2. Roll Call and Declaration of Quorum

Board members physically present: Marcos Garcia, Jessica Molina, Estevan Perez, Julie Garcia Ramos, Maria Garza, Arnold Barrera present via zoom, Zelda Saenz present via zoom

1. Staff on site: Dr. Baez, Dr. Gutierrez, LD Johnson, Bejamin Barrera, Carlos Sanchez, Bobby Galvan, Crystal Jimenez, Traci Gomez, Liz Kalinec
2. Legal- Mr. Eugene- present via zoom

3. Pledge of Allegiance

led by Marcos Garcia

3.A. Student Recognitions

1. 1. B. Galvan- Student of the month: Ethan Everett (6^th grade)
    1. B. Galvan reads statement by teachers
  2. LD Johnson- student of the month: Mireya Sanchez (Sr.)

Johnson reads statement with information on student

Presenter: LD Johnson & Bobby Galvan

3.B. Staff Recognitions

1. 1. B. Galvan recognitions teacher of month- Anna Fischer
    1. Currently organizing cancer walk
    2. Organized fire department visit
    3. BG Recognizes work during lunch duty and drop off/pick up duty
  2. LD Johnson recognizes Teacher of Month- Taylor Vickers (math) & Staff member of the month- Alicia Ramirez

Presenter: LD Johnson & Bobby Galvan

4. Consent Agenda

Description:
In order to promote efficient meetings, the Board may act upon more than one item by a single vote through the use of consent agenda. Consent items shall be items placed on the agenda for which no Board discussion is anticipated and for which the superintendent recommends approval. Prior to the meeting, at the request of any member of the Board of Trustees, any item on the consent agenda shall be removed and given individual consideration. Requests must be directed to either the President of the Board of Trustees or the Superintendent.

4.A. Approval of Minutes of Prior Meetings (9/20/22 & 8/11/22)

Presenter: Maria Garza, Board President

4.B. Approval of Tax Collection Report

1. 1. Marcos points out name corrections on
  2. Marcos moves. Seconded by Steven Perez to approve consent agenda. All in favor.

Presenter: Dr. Alexis Gutierrez

5. Public Comments/Open Forum

1. One parent requests that she be able to speak and she was not aware of location of sign up sheet.
2. MG recommends that we come to consensus.
3. MSG defers to legal. Eugene states that members of the public do need to sign up before. He indicates the board could act in its own interest to change the policy by consensus.
  1. AB votes in favor
  2. ZS votes in favor
  3. JR agree
  4. SP agree
  5. JM agree
  6. MG agree
  7. MSG agree
4. Board members allow parent to sign up to speak. Anyone else wanting to sign up is giving an opportunity. MSG recommends that next time we put a sign for sign in sheet.
  1. MSG asks which board meeting item the parent is speaking to. Parent indicates communication.
  2. Kathy Ramirez- Speaking regarding the letter on today’s incident. Two of her children are on “said list”. Indicated that her students texted her to come pick them up. Indicated that she left her work in Mathis to pick up her children. Also received a picture of said child in class. Indicates she called other districts and they indicated that the child is removed from classroom until the investigation is completed. KR indicates that she has things on a recording. Asks what happens if the kid is being suspicious and other kids act up. She was thankful for the notice today, but asks about last week when a weapon was confiscated. Asks what is classified as a weapon? When she looked it up it was anything that could cause harm. Supposedly several of these items have been carried on that person. Indicates her son is quarterback of football team. Points out that parents have to wait to be let in and cleared before allowed down the hall. Indicates that as a parent she is worried and asks what to do when her concerns aren’t answered when following the specific channels.
  3. MSG indicates that her concerns are shared and invites KR to make an appointment to speak to superintendent.
  4. No one else signed up to speak.

6. Board Informational Items

6.A. Board Continuing Education Units (CEU) - update

1. 1. MSG reads script. Required to announce if each board member has completed required CEUs as of Sept. 30.
    1. Local district orientation- No new board members required to complete
    2. Orientation of TEC?
    3. Updated to TEC- none required
    4. Team building- Completed: MSG, AB, SP, JM, MG; Deficient: JR, ZS
    5. Additional Continuing Ed (10 hrs for first year members; 5 hrs for subsequent years)- Completed: MSG, AB, SP, JM, MG; Deficient: JR, ZS
    6. Evaluating student academic performance and setting goals- Completed every 2 years; Completed: MSG, AB, SP, JM, MG; Deficient: JR, ZS
    7. Reporting abuse and other maltreatment of children: SP, JR, MG
    8. School Safety (Completed every 2 years)- Completed: MSG, AB, SP, JM, JR, ZS; Deficient: SP
    9. Exceeding required training: MSG by 10 hours, JM by 14.5, AB by 5, SP 8.75, MG by 5

Presenter: Maria Garza, Board President

7. Superintendent's Report

Presenter: Dr. Marcy Baez

7.A. Board Service Recognitions

1. Board Service Recognitions- Very successful homecoming. Thanks to Mr. Castellano (LULAC president), Huicho Gonzalez, Steven Perez, admin team for helping with move of playground equipment. It has been detached and will be installed soon. MSG, JM, SP helped with coordination of donations from Alice ISD. Thanks to parents and community members who participated, donated, and stepped up. Thanks to parade marshals- Mr. Max and Ms. Rose, Julie Ramos, Zelda Saenz, Marcos Garcia (voice of the badgers). Lots of donations and chaperone help. Thanks to team and coaches, Mrs. Moncada, Mr. Hille. Band recently had a competition and came back with trophies. Football game versus Freer has been moved to their field. We are working on septic/water lines and have to turn off water. Cunningham updates: Tickets are on sale online only. Game will be at 7:30. Two volleyball games that will be played at elementary campus (Tuesday v. TR @ 5 and Friday the 21^st VB plays Freer at 4:30 at Elementary). We have a student nominated for Caller Time player of the week.
  1. MSG acknowledges Coaches appreciation day that recently passed.
  2. MB highlights upcoming November meeting. Regular meeting and special meeting for voting.
  3. MSG wanted to highlight community members Debbie Garza, Carol Salinas, Wanda Garcia, Omar Chris, Sophia Gonzalez, Julie Ramos, Marcos Garcia, Pete and Marisa Trevino for their help during homecoming.
  4. MB highlights National principal recognition month and world teacher day.
  5. MB encourages community members to sign up to serve on various committees.
  6. MB wishes Happy Bday to Maria Garza. Highlights JM County Fair- no school next week. All staff at elementary next week. Red Ribbon week coming up. HEBuddy visiting Oct. 31.

Presenter: Dr. Marcy Baez

7.B. SHAC Committee

Presenter: Sarah Jaramillo & Iris Gonzalez

7.C. Safety Committee

Presenter: Dr. Marcy Baez

7.D. HRA Committee

Presenter: Dr. Marcy Baez

7.E. Community recognitions

Presenter: Dr. Marcy Baez

7.F. Informational item - TEA Notification of Fiscal Management Review

1. 1. MB shares a TEA letter we received Sept. 20 (we didn’t receive until the 26^th). Notification of fiscal management review. Financial Compliance review selected district because of correct actions because of 20-21 financial management report. Findings include: internal control noncompliance, no timely financial statements, over on several line items due to timely financials and incomplete budget amendments, contractor W9 testing, audit of state mandated programs (inc. SCE, EE), expenditure testing- not stamped paid, POs issued after invoice, not stamped paid, commodities testing- EOY inventory not booked, vendors not board approved or on buy board list). We have to submit requested documents: written instructions and procedures adopted as corrective actions, year end adjusting entries, 2022 check registers, payments made from May 1-May 15 from M&O, and Student Activity, budget req to adopted budget, training, board meeting minutes, written procedures and proof that procedures are followed).

Presenter: Dr. Marcy Baez

7.G. Texas School Safety Center Notice of Intruder Audit

Dr. Baez discusses:

1. Texas School Safety Center Notice of Intruder Audit- TEA is going through schools doing safety protocols. All schools will get these multiple times per year. Four major things and we did have items out of compliance. We are looking to replace doors, but they are on backorder. The intruder audit was conducted by TxSSC on September 26,2022
2. Dr. Baez reads
  TXST Audit Report Script Board Mtg Script "The top priority of Ben Bolt Palito-Blanco ISD and the State of Texas is keeping students and staff safe every day. The Texas School Safety Center recently conducted an Intruder Detection Audit at one or more of our campuses..." (provided on page 23 in boardbook).

Presenter: Dr. Marcy Baez

8. Reports and Information Items

8.A. Academic Update - BBPB High School STAAR & EOC Scores

1. Academic Update- BBPB High School STAAR & EOC Scores
  1. LD Johnson- Review of scores. Discussion of use of Lowan Curriculum and importance of spiraled use of curriculum. We have TRIO onsite, including academic success coaches (TAMUK & CBC). ARCCES Model (Attention, Retention, Confidence, Social Emotional Learning, Satisfaction).
  2. B. Galvan- STAAR prelim results. Discusses BOY assessment and STAAR Redesign.

Presenter: LD Johnson

8.B. Academic Update BBPB Elementary STAAR Scores & District Accountability

1. 1. Discussion of STAAR Redesign

Presenter: Bobby Galvan

8.C. Special Education Update

1. 1. SPED Deadline of Sept. 30 submitted. Needs Assessment- Staffing. Age appropriate rooms to be paid out of grants. SHARS. MOU w/ Community Action out of Alice for Early Childhood to help with child find.

Dyslexia informational meeting- Next Wednesday for those interested in becoming a certified academic language practitioner.

Presenter: Liz Kalinec

8.D. Facilities/Maintenance Update

1. 1. Review of report that was recently provided to him. BB expresses disagreement with findings. Review of maintenance report. Use of Google Form to capture work orders. Short on personnel and lots of interviews to address district needs. Lack of resources, including tools and tractors. Attended IPM training in Weslaco. Addressed multiple break ins. Met with insurance inspector. Call out on pest control.
  2. Doors- multiple vendors have come out, but several are pending bids. Yesterday was the first time pricing was received. Rockin’ H- $604,000; TCH $257,000. Both exceed budget. Received bid to paint stadium $46,000. Working to get us in compliance- Greenleaf to come treat. We have to advertise when they come (4^th wed of every month). Discussion on Asbestos needs. Shoreline plumbing came out to help with plumbing fixtures. Staff will be moved to elementary. Restrooms have been restored. Nueces electric- 9 lights are out. BB has reached out to have them fixed. Looking at fencing everything in eventually. In need of a truck. Needs hardware to fix stadium seats in gym. Gathered SDS sheets for chemicals onsite. These will be held in BB’s office. Voting will take place in the old band hall. Oct. 29 & 31- Nov. 4. Electrical meters vs. light poles count. Reached out to dog pound to pick up dogs. 131 have been submitted since august 15 are pending. Ones that are pending are personal requests + HVAC or roof concerns. Discussed budgetary needs.

Presenter: Benjamin Barrera

8.E. Technology Update

Presenter: Carlos Sanchez

8.E.1. Technology Update

1. 1. 1. Focus on compliance and keeping children and personal information safe. CS has completed assessment of infrastructure. Discussion of all the people who are no longer with us that still had access to emails.
    2. Website needed updating. Need to purchase technology. Use of e-rate. Project to update bandwidth. Total cost is $65,000, but we would pay less than $10,000.
    3. New phone system will be implemented soon. Moving from analog to VOIP phones.
    4. Access control. How can we make them active? We are using magnetic locks.

Presenter: Carlos Sanchez

8.F. Transportation Update

Presenter: George Gonzales

8.G. District Financial Report Update

Presenter: Dr. Alexis Gutierrez

8.G.1. General Ledger Inquiry

8.G.2. Title IV Drawdown

Presenter: Dr. Alexis Gutierrez

8.G.3. Title I Expenditures

Presenter: Dr. Alexis Gutierrez

8.G.4. Title I Drawdown

Presenter: Dr. Alexis Gutierrez

8.G.5. Monthly Check Register

Presenter: Dr. Alexis Gutierrez

8.G.6. Compliance Report

Presenter: Dr. Alexis Gutierrez

9. Board Action Items

10. Executive Session

10.A. Discussion on employment, reassignments, proposed nonrenewals, nonrenewals, proposed terminations, terminations, resignations, letters on personnel and retirements of contract and at will employees.

10.B. Personnel - Teacher candidate hire

Presenter: Dr. Marcy Baez

10.C. State of Facilities

Presenter: Dr. Marcy Baez

10.D. Review Texas School Safety Center Intruder Detection Audit

Presenter: Dr. Marcy Baez

10.E. Review Corrective Action Plan in response to the findings of the audit to be submitted to TEA.

Presenter: Dr. Marcy Baez

10.F. Confer with litigation counsel BBPB ISD v. Joe Williamson Construction Company

Presenter: Mr. Mark Brodeur

11. ACTION ITEM - Consideration of items discussed in Executive Session

11.A. Discussion Personnel

Presenter: Maria Garza, President

11.B. Teacher Candidate Hire

Presenter: Maria Garza, President

11.C. State of Facilities

Presenter: Maria Garza, President

11.D. Review Audit Form

Presenter: Maria Garza, President

11.E. Review Corrective Action Plan

Presenter: Maria Garza, President

11.F. Consideration to appoint Board President as a representative in the mediation/litigation of BBPB ISD v. Joe Williamson Construction Co.case

Presenter: Maria Garza, President

12. Adjournment

October 12, 2022 at 7:00 PM - Regular Meeting

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