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September 1, 2020 at 5:30 PM - Regular Board Meeting

Agenda
I. Meeting Called to Order.
II. Moment of Silence.
III. Pledge of Allegiance.
IV. Roll Call:
V. Recommend approving the agenda of the Regular Board Meeting of Tuesday, September 1, 2020 with any corrections/deletions.
VI. Superintendent's Report:  * SB1566
VI.A. Conference Presentations:
VI.A.1. Recognition of Campus Teachers of the Year for the 2019-2020 School Year.
Attachments: (1)
VI.A.2. Recognition of District Elementary and Secondary Teachers of the Year for the 2019-2020 School Year. 
VI.A.3. Recognition of Certificate of Achievement for Excellence in Financial Reporting
VI.A.4. Discussion of BISD policy EGBAB(legal) on ARD Meetings and IEP's for Special Education as it related to the August 10, 2020 Cameron County Health Order.
VI.A.5. Brownsville Independent School District Financial Report for the period ended August 31, 2020.
Attachments: (1)
VI.A.6. Review of Policy Update 115; Policy Review Section E, F & G; and DEC (LOCAL) Policy Second Reading.
Attachments: (1)
VII. PUBLIC COMMENT:
Description:  Persons wanting to address the Board during Public Comment shall before the beginning of the meeting print their names and the subject matter on the sign-in sheet provided at the entrance of the Board Room.  The Board allots 30 minutes for Public Comment. Speakers are allowed a maximum of 3 minutes and a minimum of 1 minute, depending on the number of speakers.  Complaints or grievances on the following subjects; employee complaints, personnel matters, student complaints, removal of alternative education program, complaints against individual board members, and expulsions, shall be directed to the appropriate policy for attempted resolution before bringing the matter before the Board.  The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration. Comments on issues shall be constructive and courteous.

   The Board may deliberate or take action regarding the following agenda items.

Board policy BE (Local) and Robert's Rules limits debate to two opportunities.  A Trustee may debate a motion for two minutes on the first speaking opportunity and one minute on the second opportunity.
 
VIII. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)
IX. Board Member Request(s)
IX.A. Action Item(s)
IX.A.1. Discussion, consideration and possible action of Resolution #020/2020-2021 on appointing a BISD representative to serve on the Cameron County Appraisal District Board of Directors.  (Board Member Request - Drue Brown/Board Support - Laura Perez Reyes, Dr. Prisci Roca Tipton, Philip Cowen)
IX.A.2. Discussion, consideration and possible action to review, amend and/or terminate BISD Board Attorney.  (Board Member Request Laura Perez Reyes, Board Support Eddie Garcia)
X. Consent Agenda:
X.A. Recommend approval of the following General Function Item(s):
X.A.1. Recommend the approval to authorize the Superintendent of Schools to submit the final Asynchronous Plan as required by the Texas Education Agency. *
Attachments: (1)
X.A.2. Recommend approval to use COGNIA INC for SACS Accreditation visits and continuous school improvement for the school district in the amount not to exceed $51,350.00 from budgeted local departmental funds for the 2020-2021 school year. *
Attachments: (1)
X.A.3. Recommend approval to increase the amount for Dual Enrollment based on the number of students enrolled in the program with Texas Southmost College to offer dual enrollment/dual credit opportunities beginning the 2020-2021 school year. This agreement shall continue from year to year unless amended mutually or terminated in writing by either party. Services and items to be purchased are subject to the District’s needs and funding. *
Attachments: (1)
X.A.4. Recommend approval to accept $718,468.00 from TEA to provide needed equipment and technology for BISD Police and Security Services; and for adding perimeter fencing to campuses by the Facilities Department at no cost to BISD.
Attachments: (1)
X.A.5. Recommend approval to renew annual 2020-2021 for several Membership Fees in the approximate amount of $94,021.00.
Attachments: (1)
X.A.6. Recommend approval of the Annual Review Statement of  Investment Policy and Strategies in accordance with the Public Funds Investment Act, Texas Government Code, Section 2256.005(e).
X.A.7. Discussion, consideration and possible action regarding the donation of two portable buildings to the Ozanam Center.
Attachments: (1)
X.A.8. Discussion, consideration and possible action to reschedule the Regular Board Meeting of Tuesday, November 3, 2020 to Wednesday, November 4, 2020 due to 2020 General Election.
Attachments: (1)
X.A.9. Recommend approval to pay an additional cost of 15 hours/$250.00 per hour for Board of Trustees legal representation.
X.B. Recommend approval of the following Payment(s):
X.B.1. Recommend approval of Payment #2 for $20,800.00 as partial payment to Halff Associates, Inc. for Engineering Services work completed on the Mini-Gyms – HVAC and Addition Project to be paid from Tax Rate Increase Fund 188.
Attachments: (1)
X.B.2. Recommend approval of Payment #11 for $712,405.04 as partial payment to Gerlach Builders, LLC dba WIL-CON for Construction Services work completed on the Hanna ECHS New Gymnasium Facility Project to be paid from Tax Rate Increase Fund 188.
Attachments: (1)
X.B.3. Recommend approval of Payment #1 for $31,952.00 as partial payment to M Garcia Engineering for Engineering Services work completed on the Vela MS Bus-Drive Improvements Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.4. Recommend approval of Payment #1 for $711,170.00 as partial payment to Rio Roofing, Inc. for Construction Services work completed on the Lopez ECHS Roof Replacement Phase I Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.5. Recommend approval of Payment #3 for $18,169.38 as partial payment to NM Contracting, LLC for Construction Services work completed on the Cummings CTE CV4 MEP Upgrades Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.6. Recommend approval of Payment #5 for $339,363.61 as partial payment to RG Enterprises, LLC dba G & G Contractors for Construction Services work completed on the Multi-Campus Canopy Upgrade Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.7. Recommend approval of Payment #7 for a total of $600.00, as partial payment Green, Rubiano & Associates for Structural Engineering Services work completed on the BISD Food Nutrition Services Building Roof Repair Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.8. Recommend approval of Payment #7 for $208,756.56 as partial payment to Victoria Air Conditioning, LTD, for Construction Services work completed on the Rivera ECHS – HVAC & LED Lighting Upgrade Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.9. Recommend approval of Payment #10 for $102,063.36 as partial payment to Schneider Electric for Construction Services work completed on the Design-Build HVAC/Controls Replacement, Phase II to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
X.B.10. Recommend approval of Payment #4 for $58,295.80 as Partial payment to ZIWA Corporation for Construction Services work completed on the Veterans ECHS-Visitors Restroom Facilities Project to be paid from Tax Ratification Election Fund 197.
Attachments: (1)
X.B.11. Recommend approval of Payment #5 for $81,444.45 as Partial payment to ZIWA Corporation for Construction Services work completed on the Veterans ECHS-Visitors Restroom Facilities Project to be paid from Tax Ratification Election Fund 197.
Attachments: (1)
X.B.12. Recommend approval for payment in the amount of $ 2,322.00 to O’Hanlon, Demerath & Castillo for legal services. 
X.C. Recommend approval of the following Budget Amendment(s):
X.C.1. Recommend approval of Budget Amendment #014 in the amount of $184,500.00 for Fund 164 – State Career and Technical Education. (Reallocation)   
Attachments: (1)
X.C.2. Recommend approval of Budget Amendment #015 in the amount of $96,891.00 for Fund 166 – State Special Education Fund. (Fund Balance)   
Attachments: (1)
X.D. Recommend approval of the following Contract(s)/Agreement(s):
X.D.1. Recommend approval of the Memorandum of Understanding between Rio Grande Valley Communications Group (RGVCG) and the Brownsville Independent School District Police & Security Dept. for the use of 800 MHz Public Safety Radio System. Not to exceed the annual amount of $43,200.00. *
X.D.2. Recommend approval for Memorandum of Agreement between RGV Linking Economic and Academic Development and Brownsville Independent School District for the 2020-2021 school year. Rio Grande Valley Linking Economic and Academic Development will provide services to support the goal of students to stay in school and graduate from high school equipped with college and workforce readiness, in the amount not to exceed $26,762.00 from State Categorical CTE funds. *
Attachments: (1)
X.D.3. Recommend approval to renew the AVID Memorandum of Agreement for Brownsville Early College High School, Hanna Early College High School, Lopez Early College High School, Pace Early College High School, Porter Early College High School, Rivera Early College High School, and Veterans Memorial Early College High School in the amount of $32,753.00 from budgeted local and categorical campus funds for the 2020-2021 school year. Services and items to be purchased are subject to the District’s needs and funding. *
Attachments: (1)
X.D.4. Recommend the approval of Memorandum of Understanding and Partnership Agreement between Grand Canyon University and Brownsville I.S.D. for the purpose of Student Teaching Internships, Practicum and Observations at the schools located in the District at no cost to the district.*
Attachments: (1)
X.D.5. Recommend approval to enter the Memorandum of Understanding with the Brownsville Community Health Center for the 2020-2021 school year.  The Brownsville Community Health Center provides primary and specialized health care services at Brownsville Community Health Center.  Estimated at $100,000.00. *
X.D.6. Recommend approval to renew the Memorandum with Communities in Schools Cameron County, Brownsville, Texas, for Case Management Services for At-Risk and Economically Disadvantaged students for the 2020-2021 school year in the amount not to exceed $425,000.00 from categorical funds.*
X.D.7. Recommend approval to enter into the amended contract with Power School for the implementation of Schoology as the Learning Management System for BISD at no cost to the district for school years 2020-2021 and 2021-2022. *
Attachments: (1)
X.D.8. Recommend approval for the Workforce Solutions Cameron/Texas Rising Star Provider agreement to Brownsville Independent School District to receive the reimbursement funds up to $80,000 for Daycare Services at Lincoln Park High School. *
Attachments: (1)
X.D.9. Recommend approval of the United Way Southern Cameron County Online Guided Reading Initiative that students can use to improve reading skills and have access to United Way e-library 7 days a week at no cost to BISD. *
Attachments: (1)
X.D.10. Recommend approval to accept Payment Option #3 for the Energy and Water Consulting Service District-Wide from Energy Smart Corporation of Hot Springs, Arizona, and to enter into contract negotiation.  To be paid from Local Maintenance Funds.
X.D.11. Recommend approval of agreements with (NWEA) and Imagine Learning for the execution of the TEA MIZ Grant for the school year 2020-2021, in the amount of $3,950.00 (NWEA) and $21,000.00 (Imagine Learning) required for and funded by TEA MIZ Grant. *
Attachments: (1)
X.E. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s)
X.E.1. Recommend awarding Bid #21-037 Sign Language Interpreters/Services District-wide to several vendors.  (Annual Bid). Based on the student Individual Education Plan.
X.E.2. Recommend awarding Bid #21-038  Speech Language Pathologist (SLP), Occupational Therapist (OT), Physical Therapist (PT), Licensed Specialist in School Psychology (LSSP), Educational Diagnostician, Teacher for the Visually Impaired (VI), Orientation and Mobility Specialist (O&M), and Board Certified Behavior Analyst (BCBA), District-wide.
X.E.3. Recommend approval of CSP #21-116 Vela MS – Bus-Drive Improvements project to G & T Paving, LLC of Brownsville, Texas in the amount not to exceed $620,122.25, to authorize the Administration to enter into negotiations, and to execute the contract. Funding to be paid from Maintenance Tax Note Fund 189. 
X.E.4. Recommend approval of CSP #21-117 Lopez ECHS – Bus-Drive and Staff Parking Lot Improvements project to ZIWA Corporation, Inc. of Brownsville, Texas in the amount not to exceed $689,497.61, to authorize the Administration to enter into negotiations, and to execute the contract. Funding to be paid from Maintenance Tax Note Fund 189. 
X.E.5. Recommend approval to exercise the option to renew RFQ #20-117 Solicitation for Legal Services to three firms for an additional one-year term to expire in September 2021 for services as needed.
XI. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.
XI.A. PERSONNEL MATTER(S):
XI.A.1. Presentation, acceptance and approval of Retirements. (4)
XI.A.2. Presentation, acceptance and approval of Resignations. (7)
XI.A.3. Recommend approval of probationary contractual personnel for the 2020-2021 school year – Assistant Principal for Hanna ECHS. Subject to receipt of all outstanding documentation. (1)
XI.A.4. Recommend approval of probationary contractual personnel for the 2020-2021 school year – Assistant Principal for Porter ECHS. Subject to receipt of all outstanding documentation. (1)
XI.A.5. Recommend approval of probationary contractual personnel for the 2020-2021 school year – Assistant Principal for Palm Grove Elementary. Subject to receipt of all outstanding documentation. (1)
XI.A.6. Recommend approval of probationary contractual personnel for the 2020-2021 school year – Curriculum Specialist. Subject to receipt of all outstanding documentation. (1)
XI.A.7. Recommend approval of probationary contractual personnel for the 2020-2021 school year – Educational Diagnostician. Subject to receipt of all outstanding documentation. (4)
XI.A.8. Recommend approval of probationary contractual personnel for the 2020-2021 school year –Speech Language Pathologist for Special Services. Subject to receipt of all outstanding documentation. (2)
XI.A.9. Recommend approval of non-chapter 21 contractual personnel for the 2020-2021 school year –Supervisor for Food and Nutrition Services. Subject to receipt of all outstanding documentation. (1)
XI.A.10. Recommend approval to adjust the working days of a campus professional employee (M.C.) for the 2020-2021 Fiscal School Year.
XI.A.11. Recommend approval to adjust the working days of a campus professional employee (R.C.) for the 2020-2021 Fiscal School Year.
XI.A.12. Recommend approval of Campus Professional Employee (C.H.) for the change in contract for the 2020-2021 Fiscal School Year.
XI.A.13. Discussion, consideration, and action regarding resignation agreement of district employee J.R.
XI.A.14. Board Self-Evaluation.
XI.A.15. Personnel Update with Superintendent (Dr. René Gutiérrez).
XI.A.16. Legal Update with Board Counsel (Baltazar Salazar).
XI.B. ATTORNEY CONSULTATION
XI.B.1. Staff Attorney
XI.B.2. Board Attorney
XI.C. INTERNAL AUDITOR CONSULTATION
XI.C.1. Consultation with Lead Internal Auditor (Status of past, ongoing and completed Board approved audits).
XII. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.
XIII. Announcement(s):
XIII.A. Next scheduled Board Meeting of the Board of Trustees is on Tuesday, October 6, 2020.
XIV. Adjournment.
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