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May 5, 2020 at 5:30 PM - Regular Board Meeting

Agenda
I. Meeting Called to Order.
II. Moment of Silence.
III. Pledge of Allegiance.
IV. Roll Call:
V. Recommend approving the agenda of the Regular Board Meeting of May 5, 2020 with any corrections/deletions.
VI. Recommend approval of minutes with any corrections:
VI.A. Special Called Board Meeting held Friday, January 24, 2020
Attachments: (1)
VI.B. Special Called Board Meeting held Monday, January 27, 2020
Attachments: (2)
VI.C. Regular Board Meeting held Tuesday, February 4, 2020
Attachments: (2)
VII. COVID-19:
VII.A. Conference Presentation(s):
VII.A.1. Report on COVID-19
Attachments: (1)
VII.A.1.a. Curriculum & Instruction Update.
VII.A.1.b. Business & Operations Update/FEMA.
Attachments: (1)
VII.B. Action Item(s):
VII.B.1. Recommend approval regarding Third Amended Board Resolution #020/2019-2020. Administration is requesting to amend item 5 to authorize and ratifies the decision of the Superintendent of Schools to compensate hourly employees/classified employees, in addition to their full compensation, who came to work during the district closure and performed extra duties with an additional premium compensation in the amount of one and a half of their hourly wage for all time actually worked while the District is closed or at the direction from the Texas Education Agency or the Governor of Texas.  The Board further authorizes the Superintendent to make adjustments to compensation at his discretion.
Attachments: (1)
VII.B.2. Recommend approval of the CPR Waiver for the 2019-2020 school year for the candidates for graduation who  have not met CPR requirement due to COVID-19 school closure.
Attachments: (1)
VIII. Board Member Request(s)
VIII.A. Action Item(s)
VIII.A.1. Discussion, consideration and possible action regarding the recording of Board Meetings - executive session. (Board Member Request - Eddie Garcia/Board Support - Philip Cowen)
Attachments: (1)
IX. Superintendent's Report:  * SB1566
IX.A. Conference Presentations:
IX.A.1. Brownsville Independent School District Financial Report for the period ended April 30, 2020.
Attachments: (1)
IX.A.2. Brownsville Independent School District Quarterly Investment Report for the period ended March 31, 2020.
Attachments: (1)
IX.A.3. Presentation on Summer Reading Program and Chromebook.
Attachments: (2)
X. PUBLIC COMMENT:
Description:  Persons wanting to address the Board during Public Comment shall before the beginning of the meeting print their names and the subject matter on the sign-in sheet provided at the entrance of the Board Room.  The Board allots 30 minutes for Public Comment. Speakers are allowed a maximum of 3 minutes and a minimum of 1 minute, depending on the number of speakers.  Complaints or grievances on the following subjects; employee complaints, personnel matters, student complaints, removal of alternative education program, complaints against individual board members, and expulsions, shall be directed to the appropriate policy for attempted resolution before bringing the matter before the Board.  The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration. Comments on issues shall be constructive and courteous.

   The Board may deliberate or take action regarding the following agenda items.

Board policy BE (Local) and Robert's Rules limits debate to two opportunities.  A Trustee may debate a motion for two minutes on the first speaking opportunity and one minute on the second opportunity.
 
XI. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)
XII. Consent Agenda:
XII.A. Recommend approval of the following General Function Item(s):
XII.A.1. Recommend approval of the 2020-2021 High School & Middle School Course Listing Guides.  *
XII.A.2. Recommend approval of the 2020-2021 Elementary and Secondary Grading Procedures.  *
XII.A.3. Recommend approval to adopt the required HB3 five-year Board outcome goals, and campus plans for early childhood literacy and math aligned to 3rd grade Reading and Math STAAR and CCMR for the 2019-2024 school years.  *
Attachments: (1)
XII.A.4. Recommend to approve the Addenda to be included in the Probationary, Term Chapter 21 and Non-Chapter 21 contracts for the 2020-2021 School year for new employees hired after May 5, 2020.
XII.A.5. Recommend approval to continue the procurement and acquisition process for the purchase of the BEC Mini LTE Xrange Wi-Fi Bus Solution System for the Transportation Department in the amount not to exceed $29,197.40 for 20 school buses.
Attachments: (1)
XII.A.6. Recommend approval to select a Competitive Seal Proposal Delivery method as authorized by the Texas Education Code in accordance with chapter 2269 of the Government Code of Construction Services, for the Canopy repairs at Canales, Cromack, Del Castillo, Aiken and El Jardin Elementary Schools.
Attachments: (1)
XII.B. Recommend approval of the following Payment(s):
XII.B.1. Recommend approval for payment in the amount of $1,548.00 to O'Hanlon, Demerath & Castillo for legal services.
Attachments: (1)
XII.B.2. Recommend approval of Payment #7 for $797,576.33 as partial payment to Gerlach Builders, LLC dba WIL-CON for Construction Services work completed on the Hanna ECHS New Gymnasium Facility project to be paid from Tax Rate Increase Fund 188.
Attachments: (1)
XII.B.3. Recommend approval of Payment #1 for $13,969.75 as partial payment to RG Enterprises, LLC dba G & G Contractors for Construction Services work completed on the Multi-Campus Canopy Upgrade project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.4. Recommend approval of Payment #1 for $43,693,35 as partial payment to ZIWA Corporation for Construction Services work completed on the Veterans ECHS – Visitor Restroom Facilities project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.5. Recommend approval of Payment #2 for $144,662.87 as partial payment to ARGIO Roofing & Construction, LLC for Construction Services work completed on the Multi-Campus Roof Replacement Phase I project to be paid from Maintenance Tax Note Fund 189
Attachments: (1)
XII.B.6. Recommend approval of Payment #2 for $85,637.93 as partial payment to Victoria Air Conditioning, LTD, for Construction Services work completed on the Rivera ECHS – HVAC & LED Lighting Upgrade project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.7. Recommend approval of Payment #2 for $41,324.05, as partial payment to ZIWA Corporation  for Construction Services work completed on the Food Nutrition Services Roof Repair project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.8. Recommend approval of Payment #4 for $31,138.63 as partial payment to American Contracting USA, Inc. for Construction Services work completed on the Multi-Campus Roof Replacement Phase II project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.9. Recommend approval of Payment #4 for a total of $1,000.00, as partial payment Green, Rubiano & Associates for Structural Engineering Services work completed on the BISD Food Nutrition Services Building Roof Repair Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.10. Recommend approval of Payment #5 for a total of $500.00, as partial payment Green, Rubiano & Associates for Structural Engineering Services work completed on the BISD Food Nutrition Services Building Roof Repair Project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.11. Recommend approval of Payment #7 for $21,375.00, as partial payment to Central Air & Heating Services, Inc. (CAHS, Inc.) for Construction Services work completed on the Margaret M. Clark Aquatic Center – HVAC & Controls Replacement project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.12. Recommend approval of Payment #9 for $91,122.80 as partial payment to Schneider Electric for Construction Services work completed on the Design-Build HVAC/Controls Replacement, Phase II to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.13. Recommend approval of Payment #10 for $874.16 as partial payment to Armko Industries, Inc. for Architectural Services work completed on the Multi-Campus Roof Replacement Phase II project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.14. Recommend approval of Payment #11 for $2,160.67 as partial payment to Armko Industries, Inc. for Architectural Services work completed on the Multi-Campus Roof Replacement Phase I project to be paid from Maintenance Tax Note Fund 189.
Attachments: (1)
XII.B.15. Recommend approval of Payment #6 for $26,760.07 as partial payment to G & T Paving, LLC for Construction Services work completed on the Vela MS Four Lane Track project to be paid from Tax Ratification Election Fund 197.
Attachments: (1)
XII.C. Recommend approval of the following Contract(s)/Agreement(s):
XII.C.1. Recommend approval to enter into the Memorandum of Understanding with City of Brownsville (COB), Greater Brownsville Incentives Corporation, Brownsville Community Improvement Corporation, Brownsville Public Utilities Board and Texas Southmost College for a contribution of $21,000 for the development of a Digital Broadband Infrastructure Plan and Implementation Strategy. *
Attachments: (1)
XII.C.2. Recommend approval of Evaluation Capacity Award for Fund 429–Funds expended for IDEA-B programs.  (Contract Awarded Funding).  At no cost to the District.   *
Attachments: (1)
XII.D. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s)
XII.D.1. Recommend approval of request to extend Bids/Proposals schedule to expire on May, 2020 for three (3) months with a new expiration date of August, 2020.  (Annual Bids/Proposals)
XII.D.2. Recommend approval to renew CSP #19-137 for Student Athletic, UIL and Accident Insurance to Student Insurance Plans of Frisco, Texas for the 2020-2021 plan year with an option to renew for an additional one (1) One-year period.  Not to exceed approved budgeted Local Maintenance  and Categorical Funds of $922,090.00.  
XII.D.3. Recommend awarding CSP #20-130 for Professional Educators and School Board Legal Liability Insurance to National Union Fire Insurance Company/Montalvo Insurance Agency of Weslaco, Texas for the 2020-2021 plan year with the option to renew for two (2) additional one (1) year terms.
XII.D.4. Recommend approval to exercise the option to renew for an additional one-year to expire May 2021 RFQ #18-123 Air Conditioning Systems Testing and Air Balance (TAB) Services (Annual Contract) to TABFX, Inc., of San Juan, Texas, and National Precisionaire, LLC, of Houston, Texas. Additionally, to authorize Administration to negotiate a fee and execute the contract on a project by project basis.  An estimated amount of $50,000.00 from Local and Categorical Funds.
Description: 
OPEN PUBLIC HEARING - RFQ #20-127 FOR DELINQUENT TAX ATTORNEY SERVICES
XII.D.5. Recommend approval of RFQ #20-127 for Delinquent Ad Valorem Tax Attorney Services.  Contract will be for one year beginning May 05, 2020, with the option to renew.
Description: 
CLOSE PUBLIC HEARING - RFQ #20-127 FOR DELINQUENT AD VALOREM TAX ATTORNEY SERVICES
XII.D.6. Recommend awarding RFQ #20-132 Architectural Services District-Wide to BEAM Professionals (PBK Architects, Inc.), of McAllen, Texas, Rike Ogden Figueroa Allex Architects, Inc. of McAllen Texas and Gomez Mendez Saenz, Inc., of Brownsville, Texas with an option to renew for two additional years.  Additionally, to authorize the Administration to negotiate and execute the contract fee for said services on a project by project basis.
XII.D.7. Recommend awarding RFQ #20-133 Architectural/Engineering Design Services for Roof Replacement District-Wide to Raba-Kistner, Inc. of McAllen, Texas, BEAM Professionals (PBK Architects, Inc.), of McAllen, Texas, and Armko Industries, Inc. of McAllen, Texas with an option to renew for two additional years.  Additionally, to authorize the Administration to negotiate the fee and execute the contract for said services on a project by project basis.
XIII. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.
XIII.A. PERSONNEL MATTER(S):
XIII.A.1. Presentation, acceptance and approval of Retirements. (5)
XIII.A.2. Presentation, acceptance and approval of Resignations. (6)
XIII.A.3. Recommend approval for the proposed non-renewal of a term contract teacher (A.C.) at the end of the 2019-2020 School Year. 
XIII.A.4. Recommend approval for the proposed non-renewal of a term contract teacher (J.R.) at the end of the 2019-2020 School Year. 
XIII.A.5. Board Self-Evaluation.
XIII.A.6. Personnel Update with Superintendent (Dr. René Gutiérrez).
XIII.A.7. Legal update with Board Counsel.
XIII.B. ATTORNEY CONSULTATION
XIII.B.1. Staff Attorney
XIII.B.2. Board Attorney
XIII.C. INTERNAL AUDITOR CONSULTATION
XIII.C.1. Consultation with Lead Internal Auditor (Status of past, ongoing and completed Board approved audits).
XIV. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.
XV. Announcement(s):
XV.A. Next scheduled Board Meeting of the Board of Trustees is on Tuesday, June 9, 2020.
XVI. Adjournment.
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