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February 6, 2018 at 5:30 PM - Regular Board Meeting

Agenda
I. Meeting Called to Order.
II. Moment of Silence.
III. Pledge of Allegiance.
IV. Roll Call:
V. Recommend approving the agenda of the Regular Board Meeting of February 6, 2018 with any corrections/deletions.
VI. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)
VII. Superintendent's Report
VII.A. Conference Presentations:
VII.A.1. Presentation of the Brownsville Independent School District Financial Report for the period ending December 31, 2017.
Attachments: (1)
VII.A.2. Presentation of the Brownsville Independent School District Quarterly Investment Report for the period ending December 31, 2017.
Attachments: (1)
VII.A.3. Presentation of the Brownsville Independent School District Health Care Plan Cash Flow for the period ending January 31, 2018.
Attachments: (1)
VII.A.4. Presentation on Climate Survey presented by Region One.
Attachments: (1)
VII.B. Standing Board Agenda Items:
VII.B.1. Board Calendars:     Board Activity Calendar and District Calendar
Attachments: (1)
VIII. PUBLIC AUDIENCE:
Description:  Persons who want to address the Board of Trustees during the Public Audience portion of today‚Äôs meeting shall print their names on the form provided. According to BISD Policy BED (Local), only those persons on the form who request to address the Board shall be heard. The speaker shall limit comments to five minutes or the allotted time.  The Board shall allot no more than 30 minutes for Public Audience. Complaints or grievances on the following subjects; employee complaints, termination of employment, student complaints, removal to alternative education program, and expulsion, shall be directed to the appropriate policy for attempted resolution before bringing the matter to the Board as authorized by the Texas Government Code Title 5-Section: 551.074 (1) and (2).  The Board President shall determine if the topic shall be redirected to the appropriate policy or redirected to Administration.  Public comments on issues shall be constructive and courteous.

   The Board may deliberate or take action regarding the following agenda items.

Board policy BE (Local) and Robert's Rules limits debate to two opportunities.  A Trustee may debate a motion for two minutes on the first speaking opportunity and one minute on the second opportunity.
 
IX. Consent Agenda:
IX.A. Recommend approval of the following General Function Item(s):
IX.A.1. Recommend approval for BISD to declare and observe April as National Child Abuse Prevention Month promoting child advocacy and positive family well-being.  This observance is implemented at no cost to the District.
IX.A.2. The District recommends providing BISD Board Members and Administration options to attend the National Association of Latino Elected and Appointed Officials (NALEO) conferences in lieu of National Educational Conferences for the 2017-2018 and 2018-2019 school years.
Attachments: (1)
IX.A.3. Recommend approval to authorize the Superintendent to submit applications for the district attendance waiver/s to the Texas Education Agency (TEA) as needed for the 2017-2018 school year.
Attachments: (1)
IX.A.4. Recommend approval of the 2018-2019 District of Innovation Calendar Option A as selected by District campus employees.
IX.A.5. Recommend approval of the BISD Self-funded Healthcare Plan developed by Administration, in conjunction with the Employee Benefits Committee, effective October 1, 2018.
Attachments: (1)
IX.A.6. Recommend approval of Resolution #028/17-18 for the reselling of five (5) foreclosed properties to the highest responsible bidder in the amount of $36,123.24 as recommended by Delinquent Tax Attorney.
Attachments: (1)
IX.A.7. Recommend approval of Resolution #029/17-18 for the adoption of Guidelines for the Brownsville Independent School District (BISD) participation in public-private partnerships and  containing findings and other provisions relating to the foregoing subject.
Attachments: (1)
IX.B. Recommend approval of the following Payment(s):
IX.B.1. Recommend approval of Payment #1 for $206,775.39 as partial payment to G & T Paving, LLC for Construction Services work completed on the Besteiro MS - Four Lane Track to be paid from TRE Fund 197.
Attachments: (1)
IX.B.2. Recommend approval of Payment #6 for $18,450.00 as partial payment to PBK Architects for Construction Services work completed on the Porter ECHS Fine Arts Building to be paid from TRE Fund 197.
Attachments: (1)
IX.B.3. Recommend approval of Payment #1 for $2,750.00 as partial payment to M. Garcia Engineering for Civil Engineering Services work completed on the Rivera ECHS Artificial Turf Soccer Field to be paid from TRE Fund 197.
Attachments: (1)
IX.B.4. Recommend approval of Payment #1 for $51,764.41 as partial payment to Paragon Sports Constructors for Construction Services work completed on the Hanna ECHS Artificial Turf Soccer Field to be paid from TRE Fund 197.
Attachments: (1)
IX.B.5. Recommend approval of Payment #1 for $14,500.00 as partial payment to M. Garcia Engineering for Civil Engineering Services work completed on the Hanna ECHS New Gymnasium to be paid from Tax Rate Increase.
IX.B.6. Recommend approval of Payment #15 for $429,845.17 as partial payment to Ziwa Corporation for Construction Services work completed on the Pace ECHS Fine Arts Building to  be paid from TRE Fund 197.
Attachments: (1)
IX.C. Recommend approval of the following Budget Amendment(s):
IX.C.1. Recommend approval of Budget Amendment #018 in the amount of $14,953.00 for Local Funds.  (Reallocation as requested by campuses and departments)
Attachments: (1)
IX.D. Recommend approval of the following Contract(s)/Agreement(s):
IX.D.1. Recommend approval to enter into the Memorandum of Understanding with Department of State Health Services (DSHS) for providing preventive dental services to eligible children during the 2017-2018 school year and will terminate August 31, 2022.  No cost to the District.
Attachments: (1)
IX.D.2. Recommend to accept and approve the cost proposal from Green Rubiano & Associates, Harlingen, Texas for Structural Engineering Services for canopy projects in the amount not to exceed $108,000.00 to be paid from Fund 189 Maintenance Tax Note.
Attachments: (1)
IX.D.3. Recommend to accept and approve the cost proposal from Chanin Engineering L.L.C., McAllen, Texas for Structural Engineering Services canopy projects in the amount not to exceed $107,000.00 to be paid from Fund 189 Maintenance Tax Note.
Attachments: (1)
IX.E. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s)
IX.E.1. Recommend awarding Bid #18-015 Career and Technology Education Supplies/Materials District-wide to several vendors.  Approximate amount of $551,232.00 from State and Categorical Funds.  (Annual Bid)
Attachments: (1)
IX.E.2. Recommend awarding Bid #18-017 Ballroom/Dance Supplies, Accessories, Costume Making and Training District-wide to several vendors.  Approximate amount of $55,516.00 from Local and Categorical Funds.  (Annual Bid)
Attachments: (1)
IX.E.3. Recommend awarding Bid #18-047 Printing Services/Related Items District-wide to several vendors and cast lots for item #7 of said bid.  Approximate amount of $60,995.00 from Local and Categorical Funds.  (Annual Bid)
Attachments: (1)
IX.E.4. Recommend awarding Bid #18-048 Employee Uniforms District-wide to several vendors and cast lots for items #23, #30, #31, #32, #33 and #39 of said bid.  Approximate amount of $103,314.00 from Local and Categorical Funds.  (Annual Bid)
Attachments: (1)
IX.E.5. Recommend awarding CSP #18-119 Auto, General Liability, Law Enforcement, and Crime Insurance to McGriff, Seibels & Williams of Texas/Texas Political Subdivisions for a three (3) year period with an option to renew for two (2) additional one (1) year terms.  The term of the policy will be from April 1, 2018 to March 31, 2019.  Approximate amount of $700,140.00 from Local Maintenance and Categorical Funds.
Attachments: (1)
IX.E.6. Recommend approval of CSP #18-121 Porter Early College High School Band/Choir Building Construction Services to Ziwa Corporation, Brownsville, Texas and to enter into contract negotiations amount not to exceed $4,045,000.00 to be paid from TRE Fund 197.
Attachments: (1)
X. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.
X.A. Level III Grievance(s)
X.A.1. Discussion, consideration and possible action regarding Level III Grievance No. 017/17-18 on Jesus Flores.
X.A.2. Discussion, consideration and possible action regarding Level III Grievance No. 018/17-18 on Gloria Janet Chavez.
X.B. PERSONNEL MATTER(S):
X.B.1. Presentation, acceptance and approval of Retirements. (19)
X.B.2. Presentation, acceptance and approval of Resignations. (5)
X.B.3. Recommend approval of probationary contractual personnel for the 2017-2018 school year - Teachers. (3)
X.B.4. Recommend approval of probationary contractual personnel for the 2017-2018 school year - Assistant Band Director.  Subject to receipt of all outstanding documentation. (1)
X.B.5. Recommend approval of probationary contractual personnel for the 2017-2018 school year - Dean of Instruction.  Subject to receipt of all outstanding documentation. (1)
X.B.6. Recommend approval of probationary contractual personnel for the 2017-2018 school year - Assistant Choir Director/Itinerant.  Subject to receipt of all outstanding documentation.  (1)
X.B.7. Board Self-Evaluation.
X.B.7.a. Board Self Evaluation 
X.B.7.b. Discussion regarding Board Members protocol in Executive Session.  (Board Member Request - JAR)
X.B.8. Discussion, consideration and possible action  regarding the appointment, employment, evaluation, and duties of the Superintendent.
X.C. ATTORNEY CONSULTATION
X.C.1. Staff Attorney
X.C.1.a. Discussion, consideration and possible action regarding the appraisal of 302 West Elizabeth Street, Brownsville, Texas.
X.C.1.b. Presentation by Brownsville Public Utilities Board (BPUB) concerning electric billing methodology with regard to the Tenaska Project.
X.C.2. Board Attorney
X.C.2.a. Discussion, consideration and possible action in the BISD v D. Wilson, in the 357th District Court, Cameron County, Cause No. 2017-DCL-04616.
X.C.2.b. Discussion, consideration and possible action in BISD v Valco, in the 138th District Court, Cameron County, Texas Cause No. 2017-DCL-05921.
X.C.2.c. Discussion, consideration and possible action on the Turf Field matter in pending litigation.
X.D. Board Member Request(s)
X.D.1. Report from administration on schools which require construction defect repair.  (Board Member Request - PC)
XI. BOARD RECONVENES
XII. Board action on agenda items discussed in Executive Session

Discussion, consideration and possible action regarding the Tenaska Project. 
XIII. Board Member Request(s)
XIII.A. Conference Presentation(s)
XIII.A.1. Presentation and discussion regarding the process by which the Athletics Department and/or the Athletic Director reviews and selects vendors for the campuses. (Board Member Request - SPA)
XIII.B. Action Item(s)
XIII.B.1. Discussion and action on motion taken by BISD Trustees on December 12, 2017 as it pertains to reorganization of the Board of Trustees and possible action for Board Re-Organization.  (Board Member Request - JAR)
Attachments: (1)
XIII.B.2. Request to administration to digitize all minutes 1915 to date and secondly to make same available on-line.  (Board Member Request - PC)
Attachments: (1)
XIII.B.3. Request BISD setup process for us to make our own determination in consultation with Juan Velez and City Historical and preservation Brownsville Group.  (Board Member Request - PC)
Attachments: (1)
XIII.B.4. Develop alternatives to current system of tax exemptions and to ensure also that Brownsville's story is told.  (Board Member Request - PC)
Attachments: (1)
XIV. Announcement(s):
XIV.A. Next scheduled Board Meeting of the Board of Trustees is on Tuesday, March 6, 2018
XV. Adjournment.
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