October 21, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) CHS Culinary Arts Students Recognition 2) Attendance Awards 3) Riverside/Ocotillo PTAs Recognition 4) Opportunity Culture Update 5)Superintendent's Report
Presenter:
Board President
Discussion:
2nd annual Copetitition at the State Fair in ABQ. NM - 2 gallons stew 1 dozen flour and 1 dozen corn tortillas. Appreciate of students, parents and community. Pro STart and Green Chile stew - best thing about Dedication and experience - GEt familiar and processes - Gary - 5 person team. NM great for supporting! Every year not all students get to attend the state fair. Stalls - fed every student - Industry connection and will continue to build on
Amanda - Culinary ARts teacher of the year last year. 2) Attendance Awards - 2 sets of awards - September - poster contest elementary- - secondary - 1st - Mason Shott - 2nd Vincent Navarette; 2nd (tie)- Genesis Gomez - all from PR Leyva. - Elementary - 1st - DW - Aiden Freeman; 2nd Cottonwood Valentina Morales; 3rd - DW Teagan Knight. Best attendance for September - Elementary - Ocotillo and Secondary was PR Leyva. 3) Riverside/Ocotillo PTA Recognition - School of Excellence; 5 recognized in NM - Pillars, Providing framework and family engagement. Award is for 2 years. 4) Oppotunity Culture Update - Minday Rogers - Amazing Student Outcome - State of Education - Opportunity Culture in the State; LEFC - one of only two programs, research based program. Expanding . Professional Development monthly This year, we have the first Multi School Leader, - Donna Johns continue to develop up leaders.. Two visits to assess---regular district meetings and on going support -- Certification - Provisional up to level 3 - Validated. Proficiency 50% set goal. Incredibely proud of results. Growth - Improve student outcome. great results with just 2 years of implementation - PR Cottowood Ocotillo and English dept at CHS; Sunset - Riverside and Monterrey are next. Trent - how received, feedback good? Feedback ground, data and interviews. Campus culture is changing. as well as student outcome. Desert Willow Elementary School Team - #1 Literacy proficiency growth in the state of NM (30 recognized) Cottonwood Elementary School Team - Literacy and Math in top 30 in the State Dr. Washburn 2025 student achievement report - Third graders are showing the growth we want to see. Cottonwood in 2022 was at 12% growth now at 28% LA - top was Desert Willow All our schools are growinng and moving forward. Realse fund for innovative strong staffing.. only district. we believe we will get funding, but not certain we will receive this year. Grant application should be out in the next two months. WE do have a gap in our funding and have to make certain that we can fund what we need. Starting in NOvember in the Budget sheet - Budget amount - this is where we are and this is where we plan to be at the end of the year. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.3. Quarterly Report - NM General Services Department - For Information Only
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Formal Procurement Contract Awards - For Information Only
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Assistant Natatorium Manager - Job Description (ACTION)
Presenter:
Greg Haston, Athletic Director
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7. INSTRUCTION
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7.A. Overnight Travel To The Mock Trial - By Center For Civic Values - CIS PR Leyva and CIS Alta Vista Students (ACTION).
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.B. Overnight Travel to the NM Mesa NM Electric Car Challenge for CIS PR Leyva and CIS Alta Vista Students (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.C. MOU between NM MESA and Carlsbad Municipal Schools (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. ADMINISTRATION
Discussion:
Real Estate Development between Clay and Linda Wilson
Way to build houses with using our Building Trades Program from the High School. Teaching kids how to do it. They willl work for the builder provided by Clay and LInda Wilson. Art Melendres reviewed the idea and end up with improved property and significant improvement. The ag farm piece plan is to get it done quickly and have it ready for kids. |
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8.A. Real Estate Development and Reconveyance Agreement (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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8.B. Correct School Calendars for High School (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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8.C. Approval of Memorandum of Understanding between Boys & Girls Club and CMS for an Elementary Basketball Program (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Elementary program - Zumbrum and Enloe - K-6th Grades Reevaluate
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8.D. Loan of Painting (Alfred Morang Landscape) to Carlsbad Museum (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Loan of painting to Carlsbad Museum.
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8.E. Second Reading and Adoption of Proposed Policy IA-I-0050 Instructional Goals and Objectives (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.F. Second Reading and Adoption of Proposed Policy IJNDC-1-6450 Use of Artificial Intelligence (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.G. Second Reading and Adoption of Proposed Policy JLCEC-J-5440 Cardiac Emergency Response Plan-Automated External Defibrillators (ACTION).
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. First Reading of Proposed Policy JICJ-J-3150 Use of Cell Phones and Electronic Devices in Schools (No Action Required)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
Well known which teachers know where to stand. Best we can due to circumstances. Parents also struggle. Freshmen and Sophomores; Juniors and Seniors do better with it. A policy could be put in place to mandate; A lol of gray area. It all on how you chose to fight it. Teacher in the classroom has the latitude to decide whether a cell phone is used in the classroom. The policy gives the teacher the right to make the rule based on their classrooms. Principals also have the option to set a policy. Lane Martin - now lives in Dallas. - Did this 4 years ago. Pilot trial school. In place 3-4 years. Dallas IDP - also uses it and scores have increased. Very helpful and beneficial. Elementary school - No - Middle School - must be turned off and in your back pack. Damian - they know how and where per school. Boys and Girls Club - mentoring; bullying, pictures and sending cell phone consuming. - Outlawed at Boys and Girls Club. Student Advisory students - from their perspective (not enclosed in a building) . Tighter reins are probably necessary. Keep the way it is and work around.
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Tiffany - They have noticed the SAfety changes, less fighting on campus. Some concerns were also brought up.
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss the following:
1. Discussion of Limited Personnel matters, specifically an independent investigation pursuant to settlement agreement. The specific statute authorizing executive session is NMSA 1978, Sec. 1-15-1-(H) (2). 2. Discussion with legal counsel regarding threatened or pending litigation, specifically Rodriguez v. Carlsbad Municipal Schools. The specific statute authorizing executive session is NMSA 1978, Sec. 1-15-1(H)(7). No action will be taken in Executive Session.
Presenter:
Board President
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12. RECONVENE OPEN SESSION - By Roll Call
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13. ACTION FOLLOWING EXECUTIVE SESSION:
1. Discussion and possible action related to pending personnel investigation including procedure to completion of same. 2. Discussion and possible action related to threatened or pending litigation.
Presenter:
Board President
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14. MOTION TO ADJOURN
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