May 13, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Attendance Awards 2) Powerlifting Students 3) Skills USA/Lupe Vasquez 3) Bilingual Ed Assistant Award 4) Student Advisor 5) Superintendent's Report
Presenter:
Board President
Discussion:
1. Best Attendance and most improved - Sunset Elementary
Best Attendance and most improved - PR Leyva 2. Power-Lifting Students: Started in November and grateful to AD Haston. Carlsbad has great students. Worked hard and committed. Top 3 boys and girls - Boys got 2nd, girls got 3rd. Broke 9 state records. Paris Weldon 3. Skills USA/Lupe Vasquez - Hannah Vanscotter/Leah Clark - Group of exceptional students -4 Gold Medals, 17 silver, 3 bronze. Lane Roberts - cabinet making..Claudia Gamboa - Building A well plan. On to Nationals. Samantha Hernandez Chapter President - State officer position. Brooklynn Stone - State Officer. Several - Energy Path Way. CTE; CTSO -99%. Lupe Vasquez - Skills chapter - Skills Advisor of the Year 2024 NM Advisor of the Year. 4. Bilingual Ed Assistant Award - 37 students with state seal of bilingual literacy. Cynthia Cassales - Ocotillo |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Budget Adjustments for the month of April 2025.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Quarterly Report - NM General Services Department
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.5.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Review of Board Policies and Administrative Procedures Governing Special Education and revision to same and adopt Assurance Statement. (ACTION)
Presenter:
Carrie Boatwright, Director of Special Programs and Services
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6.C. Elementary Fine Arts Renewal Application 2025-26 (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.D. Title II Application 2025-26 (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.E. Title III Application 2025-26 SY (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.F. Title IV Application 2025-26 SY (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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7. INSTRUCTION
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7.A. CHS Girls Basketball San Diego Classic Team Camp (ACTION)
Presenter:
Greg Haston, Athletic Director
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7.B. CHS Boys Basketball San Diego Team Camp (ACTION)
Presenter:
Greg Haston, Athletic Director
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8. ADMINISTRATION
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8.A. New South Middle School (ACTION)
Presenter:
Kevin Dillon, Director of Capital Projects
Discussion:
Cindy Terry - Christopher Dale - Goals and Visions:
Project Progress, design process, project update The community input was great. Design Process - Internal design Design - single story over all site plan - Slides provide much information. Occupancy - 1000 students ; Future expansion - 4000 per wing and CTE Wing as well. AV 750 kids...buffer from day one. Capacity to add on if necessary. |
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8.B. Approval to Negotiate with God's Light In The Darkness Foundation, Inc. and Eddy County to build a daycare.
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Mr. Cornum has recused himself for this agenda item.
Daycare built by God's Light In the Darkness Foundation - County working toward operating cost for the first year. Resolution will be provided later. 4.5 million for playground and landscaping will be set aside. District and County employees; RFP will be issued to provide services at a market rate will be charged. - If not we would have a competitive ... No Planning, no building decisions. If it did not open it, money would have to be returned to the County. 500,000 for 4 years. Time and space to get reimbursed from ECDCE. Capacity 268 kids; - we will not run the Daycare - RFP for private entity is to run the daycare. Take the building and have that available. Preference with school and county...county 70 - will leave 100 slots for the community.. Can it be staffed? |
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8.C. Approval of 2025-2026 School Calendar (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
Mr. Cornum returns to the meeting.
Draft A and Draft B - put out for a vote - Calendar A - 52% of the vote. 181 instructional days - Requirements by the State to let the public know - Different - years past - parent conference days would count towards instructional hours K-6 - 60 hours 7-12 - 30 hours 1,110 instructional time. Lunch times do not count Shirley - ECEC to the minute with this calendar; added additional day (parent teacher) conference - small wiggle room. Snow, bad weather; - will have to go to online learning; presenting live lessons. only 4 days per year are allowed. If allowed CHS trying to do Senior Week allowance. Some flexibility now there is NO FLex - 180 day lawsuit; enforcing everything in statute. Worse case scenario if something unforeseen happens and individual school calendars would be done. There are a lot of challenges. Make up days are no longer an option. Election DAy is mandatory. Shirley - majority of teachers felt not even time and data Calendar committee - parents, board member, union representation, district administration, Days without compensation is a rumor. All days will be paid. 584 votes this year 546. If we don't adhere - Budget documents - district plan, and budget. all items must be submitted prior to budget approval. Get rid of early out - PLC are part of mandated time. Additional days would be added. Lot of public comment on social media regarding 4 day week. We can review public input. THis would be a year long conversation and we can do it if the Board wishes to see what can happen. At this time it is allowable, but not sure we can do that next year. |
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8.D. Agreement between City of Carlsbad and CMS for Fiscal Year 25-26 (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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8.E. Second Reading and Adoption of Proposed Policy ADB/ADC A-0750 Drug Alcohol and Tobacco/Nicotine Free Schools (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.F. Second Reading and Adoption of Proposed Policy DELETION of GBED G-1100 Tobacco Use by Staff Members/Smoking. (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.G. Second Reading and Adoption of Proposed Policy IIE-I-4700 Student Schedules and Course Loads (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. Second Reading and Adoption of Proposed Policy IKF-7350 Graduation Requirements (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.I. Second Reading and Adoption of Proposed Policy JIC-J-2300 Student Conduct (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.J. Second Reading and Adoption of Proposed Deletion of Policy JICG-J-3000 Tobacco Use By Students-Smoking (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.K. Second Reading and Adoption of Proposed Policy JLCD-J-5350 Administering Medicines to Students (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.L. Second Reading and Adoption of Proposed DELETION of Policy KFAA K-1750 Tobacco Use - Smoking on School Premises (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.M. Second Reading and Adoption of Proposed Policy KFA K-1700 Public Conduct on School Property (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Items in explicitly - in Library
Dan Castille - policy on books for parents to opt out. |
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
June 13 - board work session - SREB
Work Session before the 17th to review budget in Depth - possible on June 12 Steering Committe Meeting - General public is not invited but is being streamed. Next 2 will not be streamed. then possibly JMA Graduation this Friday. OUt of District - June 2, - Georgia - Going and will come back with kiddos |
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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