March 18, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Attendance Awards 2) Student Advisor 3) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
1. AttendancwAwards - Elementary - Best Attendance February - Monterrey - Secondary - P R Leyva Intermediate school
Most Improved - Monterrey - Secondary - CHS 2) Javion Scott - 9th Grade at CHS - Bad things - AI student use; using drugs and vaping Positives - like new field house - move into locker room. Work toward improving the use of AI (use of cell phone). 3) Wave Report today - lost portion of roof at JMA this afternoon. Legislative session wrapping up. Should have report next meeting. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Budget Adjustments for the month of February 2025
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Renewal RFP 2020-2021-23 Professional Development and Specialized Training
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. RENEWAL RFP 2022-2023-07 Social-Emotional Learning (SEL) Programming Curriculum
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.6. RENEWAL RFP 2022-2023-15 School Crossing Guard Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.7. RENEWAL RFP 2023-2024-06 Integrated Pest and Weed Control Service
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.8. RENEWAL RFP 2023-2024-08 Graduation Supplies
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.9. RENEWAL RFP 2023-2024-12 Plumbing Services (MM-98) On-Demand
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.10. RENEWAL RFP 2023-2024-13 Residential General Contracting (GB-2) Services On-Demand for CMS District Teacherages
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.11. RENEWAL RFP 2023-2025-15 Financial Advisory Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.12. RENEWAL RFP 2023-2024-16 Photography Services for Student Portraits and High School Graduation Portraits
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.13. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.13.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. AWARD Sole Source 50-S0011-25-CP037 (ACTION)
Presenter:
Board President
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6.C. 2023-2024 Audit Report - ACTION
Presenter:
Laura Garcia, Chief Financial Officer
Discussion:
Terri Ogle - online- Reviewed a few items listed in the audit. Each Board Member and Superintendent were provided the entire audit.
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6.D. 2023-24 Audit Corrective Action Plan (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.E. 2024-25 QTR-2 Financial Report (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.F. Phase II - Remove Fixed Assets from Inventory System (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.G. Bilingual Multicultural Education Funding Applications (2025-26) -- New Mexico Public Education Department (ACTION)
Presenter:
Board President
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6.H. MOU Between CMS and CFUSE/AFT - Carlsbad - Hard To Fill Instructional Assistant Roles (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
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7. INSTRUCTION
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7.A. 2025 Educators Rising National Leadership Conference (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.B. 2025 Vision National Conference for Student Council Leaders (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. ADMINISTRATION
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8.A. Approval to Negotiate the Sale of Boyd Street Property to the City of Carlsbad (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
$2 million appraisal for 40 acres. Board sell 20 acres to the city and donate the other 20 acres farther down the road. Sale price on the 20 acres and figure out how to deal with the other 20 acres. To move forward with workforce housing.
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8.B. Approval to Negotiate the Purchase of the Property located at 801 N. Eighth Street (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Springtime Cleaning all except dance studio. Enable us to make some plans to enhance our facilities.
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8.C. Approval of the Superintendent's Evaluation (ACTION)
Presenter:
Board President
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8.D. Extension of the Superintendent's Contract (ACTION)
Presenter:
Board President
Discussion:
Motion to approve a 2 year extension for dr. wahsburn
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8.E. Notification of Fraud and Resolution (For Information Only - No Action Required)
Presenter:
Laura Garcia, Chief Financial Officer
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8.F. First Reading of Proposed Policy GE-G-9400-Retiree Return to Work (NO ACTION REQUIRED)
Presenter:
Lavern Shan, Deputy Superintendent
Discussion:
December 2024 $534, 000.00 established District Vendor - check was mailed and intercepted. altered. check run electronic file - payees and amounts cross reference. One file did not match, and authorized the bank to release payment. Honored for payment and was cleared. Legitimate vendor - Fraud claim with bank and police report with the Police Department. Reimbursement for amount of funds $523,778.21 back from that loss. $399.43 loss to the District. Banking authorization has been advanced to eliminate errors. Occurrence are happening more and more. Internal control processes aren't imagined the manner that were designed. Role and responsibilities. Hard lesson learned.
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8.G. First Reading of Proposed Policy GBED-G-1100 Tobacco Use by Staff Members/Smoking (NO ACTION REQUIRED)
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. First Reading of Proposed Policy GCQF-G-6100 - Discipline, Suspension, Termination and Discharge of Professional Staff Member (NO ACTION REQUIRED)
Presenter:
Lavern Shan, Deputy Superintendent
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8.I. First Reading of Proposed Policy GDQD-G-9300 Discipline, Suspension, Termination and Discharge of Support Staff Members (NO ACTION REQUIRED).
Presenter:
Lavern Shan, Deputy Superintendent
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8.J. First Reading of Proposed Policy KFAA-1750 Tobacco Use - Smoking on School Premises (NO ACTION REQUIRED).
Presenter:
Lavern Shan, Deputy Superintendent
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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