February 18, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:
Melissa Otto - Mom hat - scenario - rank number 1 was pulled out from him. GPA change - academic for gifted kids. Case manager IEP meeting - ranking, scholarships. Policy implemented 24-25. Counselors will inform students. A different student will benefit from this change. Chose engineering work under his belt. He wanted the Board to be aware.
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5. REPORTS/RECOGNITIONS 1) Life Saving Award - Mr. David Lujan 2) SIMCO and R360 Recognition 3)Attendance Awards 4) Student Advisor 5) SREB - District Strategic Plan 6) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
1) David Lujan -1/29/25 - Exhibited
2) SIMCO & R360 - Appreciation CMS Generous donation - 388 coats donated. - R360 over 70 bicycles given to students 3) Attendance Awards - Best Attendance month January - Elementary: Cottonwood and also most improved attendance Best Attendance Secondary - P R Leyva and also most improved attendance. 4) Student Advisor 5) SREB - Ms. Palmer -Upate for Strategic Plan which was approved in August. Lots of wonderful things are happening in this District. 6) Legislation - good track to getting the budget done. LFC Budget has been moved forward. Funding several things are nonrecurring. A long ways from being done. Introduced with Rep. Brown and Senator Diamond Brantley - Armed Personnel - Level 1, Level 2 can't carry a gun, but Level 3 can. 2 versions of the state school board act. Senate version (governor gets 5 appointed seats) and there is a house version. Joe Gallaegos - Hewitt-Zowler; process for designing the High School. Boar Architects (design ; 3 phases planning and programming, design and construction, Gathering information. Amy Ruining - talking with students and staff. uncover needs of the district. At the very beginning and will continue to share infromation as we continue through the process. Looking forward to meeting the others. Very important to the main building (iconic) great location.Going to figure out what it can be used for, Insapirations to draw from. Honor the legacy of that building.Tranparency: chime in on Design. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Budget Adjustments for the month of January 2025
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Renewal RFP 2020-2021-24 Personal Learning and Online Learning Platform
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Renewal RFP 2021-2022-06 Moving Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.6. Renewal RFP 2022-2023-03 General Landscaping Services On-Demand
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.7. Renewal RFP 2023-2024-14 Charter Bus Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.8. Renewal RFP 2021-2022-03 Advertising and Marketing Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.9. Formal Contract Procurement Awards (For Information Only. No Board Action Required).
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.10. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.10.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Resolution Authorizing District Representatives to Conduct Financial Business (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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6.C. Board Finance Subcommittees (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
Discussion:
Audit - Wirht & McMillan
Financ e- Shirley & Miller Establish Committe - Designn - Cornum and continue |
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6.D. Delegation of Authority to Approve Lodging Rates (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
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7. INSTRUCTION
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7.A. 2025 BPA National Leadership Conference - CHS (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
Discussion:
Overnight - Orlando, Florida -
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7.B. BPA National Leadership Conference - CECHS (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
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7.C. The National Prostart Invitational (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.D. Wild Friends: Memorial For Citizen Science Intermediate Students (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.E. Congressional App Challenge (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.F. Non-School/Out of Country Trip - Japan (FOR INFORMATION ONLY)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. BOARD MEMBER COMMENTS
Presenter:
Board President
Discussion:
Clarification - School policy prevents a student to go to the restroom because they do not have an agenda. - referral for non using referral.
item - Ms. SHirley - - put together by parents in Las Cruces - 95 books in the schools - look into creating policy prevent any type of book ban - not allowing books because they are explicit - opt in/out to complete at registration - check out books of certain restrictions without parent approval. research: words and pictures and how to. Mr. Cornum - outside of curriculum;; look up items on YouTube. Reminder as a District regarding sensitive matters. Trip approvals - absolute priority, business get bombarded with amount of money and donations. Softball player have a mandatory $500 raised for banners. As of lately, business side thousands of dollars for donations. Fine line, be careful.Try to push everything we can do District funds. Continually remind our folks and mitigate how much we ask of them. Laura Garcia = evaluate - equity - Board Subsidy Fee - some of the boosters were not willing to embrace the funds. Rationale standard as to what the District can support. Some cost can be expensive. (Mnadatory) Budgetary process - subsidy fund - criteria to access the fund to mitigate . Possible certain fund to donate to. Transfer money to that fund and criteria to access it. |
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9. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Community Open House 6-9 ribbon cutting (Monday) walk thru and see the Field House. - Monday February 24th 6-8.
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10. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters: Superintendent Evaluation. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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11. RECONVENE OPEN SESSION - By Roll Call
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12. MOTION TO ADJOURN
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