May 21, 2024 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:
Kendra Carrasco - ECHS Program. Daughter gear to Cheerleading. Possible for students. Restrictions due to Early College Program. Advanced. Please revise policy. Open to suggestions. Signed petition.
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5. REPORTS/RECOGNITIONS 1) Attendance Awards 2) Skills Student Recognition 3) State Seal of Bilingual & Biliteracy Student Recognition 4) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
1) Best Attendance for secondary - PR Leyva and for Elementary - Sunset
Most Improved for Secondary - CHS & for Elementary - Monterrey 2) Skills USA slideshow from State Competition - Mr. Vasquez and Mr. Quintana, - Several students participated. They did very well. Most number of medals won at the State Level. Track first place in shot put! 3) State Seal of Bilingual & Biliteracy Student Recognition - 25 students received the recognition, including one in French. 4) SREB update on strategic plan -Dr. Cathy Palmer - Designing district plan. - Three areas - Analyze and publish, convene and engage, support action. Looks at everything and makes a plan. Outcome - Profile of Success. Planning Process. First draft of Action plan and will present the final plan in August. Profile of success will be completed next week. In September the Campus Starts. 4,431 surveys were returned, from staff, students, and business leaders. Developing a success for students. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Ursulita Vigil, Comptroller
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6.A.2. Budget Adjustments for the month of April 2024.
Presenter:
Ursulita Vigil, Comptroller
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. RENEWAL RFP 2022-2023-08 Annual Audit Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Quarterly Report - NM General Services Department
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.6. Approval of Carlsbad Municipal School Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.6.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.A.7. AWARD RFP 2023-2024-07 IT Services for Hardware/Software and Technology Maintenance (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.8. AWARD RFP 2023-2024-09 Short-Cycle Assessment (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.9. 2023-2024 QTR-3 Financial Report
Presenter:
Ursulita Vigil, Comptroller
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6.A.10. 403(b) Amended Plan Document and Adoption Agreement (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.A.11. 457(b) Plan Document and Adoption Agreement (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.A.12. Continuance of the Local Premium Cost Share Plan for NMPSIA Offered Benefits (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.A.13. New Job Description - District Asset Manager (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.A.14. Elementary Fine Arts Renewal Application (2024-25) ACTION
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.A.15. Title I Application - (2024-25 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.A.16. Title III Application (2024-25 SY) (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.A.17. Upgrade Stadium Lighting and Scoreboards (ACTION)
Presenter:
Matt Carlsen, Director of Operations
Discussion:
Seeking Board Approval for stadium lighting and upgrades - Football, Baseball and Softball. 70 foot panel on the fields. Ability to color the fields. lights will be put on back of fields to light the parking lots. 80 feet tall and they will be independent from the field lighting. Scoreboards upgrades, football, basketball, baseball and softball. Some options will be available as far as design. prices includes new concrete bases and they will go down to 9-10 feet. All lighting will be installed on the pole before the pole is stood up.
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6.A.18. Activity Transportation During School Hours Contract for 2024-2025 Year (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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6.A.19. To and From Transportation Contract (ACTION))
Presenter:
Matt Carlsen, Director of Operations
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6.A.20. Activity Bus Management Service (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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6.A.21. Removal of the outdated AS400 Inventory System (ACTION)
Presenter:
Kevin Dillon, Director of Capital Projects
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6.A.22. Report and Recommendations from the Assistant Superintendent of Special Programs and Services regarding review of Board Policies and Administrative Procedures Governing Special Education and Revisions to same and adopt Assurance Statement. (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
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7. INSTRUCTION
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7.A. Overnight Travel to the 2024 National Technology Student Association Conference in Orlando, FL For CHS Students (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
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7.B. Added Weight To Student Grade Point Average For Dual Credit Courses (ACTION)
Presenter:
Eric Spencer, Asst. Superintendent of Teaching and Learning
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7.C. CHS Boys Basketball UC San Diego Team Camp June 27-30 (ACTION)
Presenter:
Greg Haston, Athletic Director
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7.D. CHS Wrestling 2024 Southern Plans Regional Championships in Mulvane, KS (ACTION)
Presenter:
Greg Haston, Athletic Director
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8. ADMINISTRATION
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8.A. Approval of 2024-2025 School Calendar (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.B. First Reading of Proposed Policy BBA-B-0200 Board Powers and Responsibilities
Presenter:
Lavern Shan, Deputy Superintendent
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8.C. First Reading of Proposed Policy BE B-1400 School Board Meetings
Presenter:
Lavern Shan, Deputy Superintendent
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8.D. First Reading of Proposed Policy BEDA B-1650 Notification of Board Meetings
Presenter:
Lavern Shan, Deputy Superintendent
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8.E. First Reading of Proposed Policy BEDBA B-1750 Agenda Preparation and Dissemination
Presenter:
Lavern Shan, Deputy Superintendent
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8.F. First Reading of Proposed Policy BEDG B-2100 Minutes
Presenter:
Lavern Shan, Deputy Superintendent
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8.G. First Reading of Proposed Policy BEDH B-2150 Public Participation at Board Meetings
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. First Reading of Proposed Policy CB C-0100 Superintendent
Presenter:
Lavern Shan, Deputy Superintendent
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8.I. Approval of MOA between CMS and Boys & Girls Club of Carlsbad for facility use of Desert Willow for the Afterschool Program SY 24-25. (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.J. Oil and Gas Renewal Lease between CMS and MRC Permain Company (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Solution? with Early College High School - Discussion prior - Big issue instructional desing of ECHS. All core credits in first two years and the flexibility on their schedule will reflect later. Transportation is also a concern. 2018 worked through it and made the decision and said only after of before school is ok but not during school.
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Rezonning on May 28 at 6:00 pm at 800 W. Stevens. Also dicussion with City regarding trasnporation issues. walking path to riverside that will work. We
THursday May 30, Special Bd Meeting. |
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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