August 15, 2023 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:
Tammie Hardt - Official stance is that NEA is Neutral - Leave it to the members to make their own decisions.
Luz Tatum - Walking students on Lea Street. - School Zone lights have not been moved to accommodate for both schools. Students released at 2:40, need to have crossguards in the area across from Pecan trees. They walk home but mom drives over to watch them. Emergency vehicles unable to get through. Melanie Lynch - Concerns for ECEC and Cottonwood - combined school lines... shade for ECEC, but not at Cottonwood. Concerned about children getting overheated. Sick through the night and through the next day. Need more shade. Pick up lines students spend an hour in line. |
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5. REPORTS/RECOGNITIONS 1) Trap & Skeet 2) Cavegirl Softball Team 2) David Chavez, C.E.S.
Presenter:
Board President
Discussion:
Spring sports are great! They bring us State Championships. Trap & Skeet Team - They compete once a month starting in October. Dedicated and work hard.
Cavegirl Softball - Thank you for the support given to the girls. 9 Seniors graduated David Chavez - C.E.S. - A Six Year Study of Transformative Change in New Mexico Schools -Looking at each District involved in the study. (17 Districts have submitted a letter of interest). First year - Audit of comprehensive study which would lead to the development and implementation of a five-year strategic plan. Audits, Interviews of students. Criteria - have a demonstrated commitment to educational excellence. Be committed to data-driven decision-making. Providing research plans. Selection - 1) Student Achievment Data 2) Resource Allocation 3) Stakeholder-engagement 4)Leadership 5) Geography and demographics 6) Willingness to collaborate 7) Capacity to participate 8) Commitment to Equity LFC on Advisory committee; school boards association are vested in this study. Statement of Work: A) Comprehensive School Audit B) Strategic Planning C) Performance Mentoring Year 2-6 - Implementation leadership team and board - 4 days - entrance audit - don't envision more work than what is already taking place. Visiting some of the schools in the District. - Information gathering. Award RFP and Friday of last week. I just started interviewing - virtual meetings - 5 to six actual visits - the remainder would be gathering data. The reporting mechanism - independent audit -- gives us an outside perspective. We will come up with a recommendation to the Board as an agenda item at a later board meeting. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Director of Finance
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6.A.2. Budget Adjustments for the Month of July 2023
Presenter:
Laura Garcia, Director of Finance
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Formal Procurement Awarded Contracts
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Quarterly Report - NM General Services Department
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5.a. Motion to Approve Routine and Regular Business
Presenter:
Board President
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6.B. Award RFP 2022-2023-12 College & Career Readiness Program (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.C. AWARD RFP 2020-2021-18 Digital Records Management System (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.D. AWARD RFP 2022-2023-13 IT Services for Hardware/Software and Technology Maintenance (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.E. AWARD Sole Source 30-S0011-23-CP269 Kids Read Now (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.F. AWARD Sole Source 30-S0011-23-CP273 Flashlight Learning (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.G. Resolutions Authorizing Distribution of Capital Improvements Tax Levy Receipts. (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.H. Corrected Resolution for School District Two-Mill (SB9) Election (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.I. Memorandum of Agreement - Bus Driver Hiring and Retention Incentive (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.J. Resolution Authorizing the Participation of NMPSIA Offered Dental and Vision Plans and Local Premium Cost Share (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.K. Transportation Boundary Agreement with Loving Municipal Schools (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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6.L. Bus Route Assignments and Bus Drivers for the 2023-2024 School Year (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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7. ADMINISTRATION
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7.A. Approval for Real Estate Purchase (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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8. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Ms. Shirley - acknowledges the progress that has been made with the progress of dismissal at the schools.
Mr. Cornum - Update on construction. On track? In Budget?- Will discuss at Board Work Session on September 12, 2023 at Eddy Training Center at 9:00 a.m. |
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9. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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10. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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11. RECONVENE OPEN SESSION - By Roll Call
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12. MOTION TO ADJOURN
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