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August 16, 2022 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Discussion:  Meeting was called to order by President Robbie Chacon.  All members were present except Tom Hollis.
2. Consideration to Approve Agenda
Presenter:  Board President
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
5. REPORTS/RECOGNITIONS   1) Superintendent's Report
Discussion:  Start of school - Amazing to see the things in our schools.  Denice Peterson/Donna Johns - ECEC/Cottonwood staff have done a great job.  Have done a good job of keeping traffic down.  Janice Rodriguez/Monterrey staff also did a great job.  Roy de la Garza - new high school principal, from Houston, TX .  Lifelong educator.  Did not graduate high school. never had a good answer as to why he was doing what he did.  Joined the Military. given money to attend college.  Deal with students based on background.  Academy principal twice.  Did it as a teacher. And then as a principal.  Shipped around the country to see how its done.  It worked and is preferable.  How classes will get to real life.  Have to see that there is success.

Support from Police Dept. and the City. Helping with dismissal and pick up.  Partnership in this community.  Money for school supplies over $50 thousand will be recognized next month.
Community & Board - Memo -8/12/22 - not required to test for school staff and students.  Test to stay lifted and mask remains lifted.  Encouraged to put diagnostic testing in place.  Curative will open testing facility on August 24, 2022 who are symptomatic.  In October will submit Attendance Improvement Plan will need to be submitted 9/30/22.  Aug 15  6,559 kids in school. (40 kids over).
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
Presenter:  Board President
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.2.a. Motion to approve Routine and Regular Business Items 6A1-6A2.
Presenter:  Board President
6.B. Resolution and Proclmation of School District General Obligation Bond Election (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Art Melendres - RBC Capital - Next 2 items will help you free up your outstanding debt.  Freed up capacity to approve 85 million dollars in an election.  financial advisor and Art Agree - forward looking good news - for certain project.  Election proclamation
6.C. Resolution Authorizing Defeasance of Series 2016, Series 2020 and Series 2021 General Obligation Bonds (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Bond Attorney defease (means pay off outstanding debt) by doing this will allow you to free up and remove obligation of debt. 
6.D. Resolution Determining the Necessity for Lease Purchase of Education Technology Equipment (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.E. Initial Budget - NM Schools COVID-19 Testing Program (BAR #0004-IB) (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.F. 2021-22 QTR-4 Reports: PED & GSD (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.G. AWARD Sole Source 20-S0011-22-CP226 Job-Embedded Coaching and Learning, Standards-Aligned Instructional Tools and Resources. (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.H. U.S. General Services Administration (GSA) Cooperative Purchasing Program (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
7. INSTRUCTION
Discussion:  National FFA Convention - Cost analysis some errors - have been fixed $12,847.14 - per student $1,735.70.  Item 2 and Item 3 - 2,141.  it has been corrected.
7.A. National FFA Convention (ACTION)
Presenter:  Eric Spencer, Asst. Superintendent For Instruction
Discussion:  Contacted Carlsbad FFA - 3 star chapter - highest chapter - only chapter in state of New Mexico.  State association - Honorary - Huge honor. 
8. ADMINISTRATION
8.A. Lease Agreement for Carlsbad Early College High School (ACTION)
Presenter:  Eric Spencer, Asst. Superintendent For Instruction
Discussion:  8A - Lease Agreement for CECHS - Land and Premises between CMS and SE New Mexico College. Spring of 2021 modular building. Lease for premises (building since 2015) $3,430.
8.B. Approval of LETRS Agreement 2022-2023 (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  8B - LETRS Agreement - CMS agreement between NEA which is required by NM PED.  Reading endorsement 80% which is the benchmark.
8.C. First Reading of Proposed Policy GBEBA-G-0770 Staff Dress Code (NO ACTION REQUIRED)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  First Reading - No Action required. Gender Specific - Title 9 - Gender Specific; - Disruption to Education.
9. ADVANCE PLANNING
Presenter:  Gerry C. Washburn, Superintendent
10. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
11. RECONVENE OPEN SESSION - By Roll Call
12. MOTION TO ADJOURN

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