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April 19, 2022 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
2. Consideration to Approve Agenda
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
5. REPORTS/RECOGNITIONS: 1)State Seal of Bilingual and Biliteracy Recipients  2) Audit Report 3) Superintendent's Report
Presenter:  Board President
Discussion:  First at CHS to recieve this award. Had to pass test and had 4 years of another language. Very proud of these girls. Daeimi Martinez and Jenny Garcia. 
6. BUSINESS
Discussion:  Gerry Washburn - Honor Arleen Standiford. - Our first national board certified teacher. Permain Strategic Partners - Bilingual Teacher at ECEC. Performing Arts Center meeting - Presentation  At Little Theatre at CHS.
A.J. Bowers- State Auditor - Carr Riggs & Ingram - Governing Board Presentation  - Partner on CMS - Audit Timeline, Auditors' Reports, Financial Statement Highlights, Value-Added.Overall reports are prepared as a service. Unmodified - Best opinion available.  Financial Statements are presented fairly in accordance with US GAAP. - No audit areas where an opinion could not be rendered. I have the slides on my email to reference.
 
6.A. ROUTINE AND REGULAR BUSINESS
Discussion:  Items 6A-1 to 6A-6A14. -
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. 2020-2021 Audit Report
Presenter:  Laura Garcia, Director of Finance
6.A.3. 2020-2021 Audit Corrective Action Plan
Presenter:  Laura Garcia, Director of Finance
6.A.4. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.5. Renewal RFP # 2017-2018-04 Student Information System
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.6. RENEWAL RFP 2020-2021-02 Financial Advisory Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.7. RENEWAL RFP 2020-202110 Disenfecting, Germicidal, and Sanitizing Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.8. RENEWAL RFP 2020-2021-11 Electrical Services for On-Call & On-Demand Basis
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.9. RENEWAL RFP 2020-2021-13 Integrated Pest and Weed Control Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.10. RENEWAL RFP # 2020-2021-16 Web-Based Instructional Platform of Courses and Tutorials.
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.11. RENEWAL RFP 2020-2021-21 Annual Audit Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.12. RENEWAL RFP 2020-2021-26 District Wide General Construction (GB-98) Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.13. IDEA-B (24106) FY20-21 Final and FY20-21, FY19-20 Carryover Award
Presenter:  Justin Gossett, Director of Special Education
6.A.14. Approval of Carlsbad Municipal School Truancy Referral
Presenter:  Gerry C. Washburn, Superintendent
6.A.14.a. Motion to approve Routine and Regular Business
Presenter:  Board President
6.B. Notice of Sale and Delegation of Authority - GO Bonds 2022 (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Sale & Delegation of authority. Art Melendrez - Notice of Sale resolution. Lays out process to which prospective bidders for the next series of bonds for CMS $20 million.  It will be published in newspaper.  Large amount and great track record.  May 4, bids will be received and interest rates to be paid.  Document also contains deletion of authority. You will allow the Superintendent to sign the document to accept the low bid and notice to move forward that we will borrow the money and proceed.  Parameters (page 4 & 5) comply with state and federal law. Maturity not to exceed 15 years.  Plege to use advalorum taxes to pay the bond.  (around 2 %) market is fluxuating. 
6.C. Memorandum of Understanding Between Carlsbad Municipal School District and NEA-Carlsbad (ACTION)
Presenter:  Lisa Robinson, Director of Human Resources
Discussion:  MOU between CMS and NEA Carlsbad - agreement to pay all NEA union members - 3% increase that has been mandated. Pay all employees 3% of their last quarter earnings. Employed on May 1 and paid on May 30th.
6.D. Disposition of Records (ACTION)
Presenter:  Carol McAlister, Director of Student Data Services
Discussion:  Disposition of Records
6.E. Elementary Fine Arts Renewal Application (2022-23) New Mexico Public Education Department (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Elemetnary Fine Arts REnewal 
6.F. Bilingual Multicultural Education Funding Applications (2022-23) - New Mexico Public Education Department (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Bilingual Multicultural Education Funding Application. 
7. INSTRUCTION
7.A. Overnight Travel For High School Students To Attend Pro-Start Invitational 2022.  A Preeminent Student Culinary Competition That Includes Scholarships For The Winners. (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  Overnight Travel for High School Students to Attend Pro -start Invitation - National Restaurant Foundation 5 students elected to attend.  Restauant management and culinary arts.
7.B. Overnight Travel for High School Students To Attend National Leadership And Skills Conference In Atlanta, GA. (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  National Leadership and Skills Conference in Atlanta, GA - 8 students were chosen to attend. 
7.C. CHS one day trip for Caprock Color Guard Circuit (CCGC) Championships on April 23, 2022. (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  CHS one day trip to April 23, 2022 - 40 students CHS.  Ken Young
7.D. Instructional Materials Adoption: K-12 English Language Arts (ELA) Adoption 2022, NM State Standards-Aligned. (ACTION)
Presenter:  Jennifer Timme, Director of Curriculum and Instruction
Discussion:  Instructional Materials Adoption: K-12 English Language Arts (ELA) Adoption 2022.
Houghton Mifflin Harcourt - 100 % recommended by adoption committee. (ask Jennifer for slides)
8. ADMINISTRATION
Discussion:  Approval of Jefferson Montessori Contract Renewal - Geno Zamora - in December 2021 the board approved a 5 year renewal of the charter subject to the two parties negotiating a charter contract.  CMS and JMA agreed to approve the Final Negotiated Contract. by Gerry Washburn and Kelli Barta and two attorneys (Patty Matthews & Geno Zamora). Annual visits and reviews. Exhibit A provides the framework.  Exhibit B -    Developed a model contract for school districts and private schools to use.   Ready for recommendation. 
8.A. Approval of Jefferson Montessori Contract Renewal (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
8.B. Naming Facilites (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Larry Galindo, Freddie Chacon,  John Lowe,  Greg Haston, Eric Chavez All Spoke on Tom Forni's petition to Name the current baseball field to Tom Forni Baseball field. Honor him and name the field....
Tom Forni - 4 decades, assistant coach, then head coach. characteristics, 6 state championships, 1 national, professional athlete, Eric Chavez, countless other plays to pursue their dream to play. Coach Forni has given so much to the community. Work ethic and expectations for all the players and set the bar high.  He believed in him. Would like to get it done very soon.  
Discipline and work ethic into the many players.  Eric played 8 years professionally.  An honor to be here to speak on his behalf.  Great for the community.
 
9. ADVANCE PLANNING
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  May 3, 6:00 - Little Theatre - Performaing Arts Center.
10. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
11. RECONVENE OPEN SESSION - By Roll Call
12. MOTION TO ADJOURN

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