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March 15, 2022 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
2. Consideration to Approve Agenda
Presenter:  Board President
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
5. REPORTS/RECOGNITIONS   1) BPA Students Recognition 2) Riley Antiporda, National Merit Scholarship Finalist 2022 3) Arleen Standiford, National Board Certification  4) Municipal Bond Update - RBC Capital 5) Superintendent's Report
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Mrs. Carrera - Recognize the three time Carlsbad High School -  BPA State Champions; competition and what a chapter does all year long as part of BPA. Gold Level Chapter of Distinction only chapter in the State = Steven Brown selected to sign National Anthem. Chapter logo design - Yecee Peterson; Steven Brown and Aileen Herrera highest scores.  Community Cares - Jesse Fields won challenge.  Newly elected state BPA - Mia Peacock - Kenya (award) Torchs award - 50 points in 7 categories -(names). get names from Mrs. Carrera. This starts the step of healing..

Riley Antiporda, National Merit Scholarship Finalist for 2022 - Rigorous, even more difficult in the last 2 years. -Extremely Proud.

Erik Harrigan - RBC Capital Markets- Significant rise in oil and gas. - HIstory of tax rates; issuing the remainder of bonds from 2019 - historical general obligation.  4 bonds outstanding - redeem fees and redeem bonds which has provided a wonderful payment records.  Page 4- because of strong growth and prepay debt early  - 1 year earlier..see rapid raise in rate.. Fall of 2021 2025 and 2029 of 2016 bonds were paid off early (defeased). additional defensed are allowable.  

Debt Management Plan - The plan of finance continues.. ed tech note (9million) expects to issue that + more maybe 10 to 11 million range. election law - special election - Tax rates are set in September. GO Bond is November of 2023. Two Mill Levy & HB 33 elections.

Return to board in April to sell bonds on or around May 4th. close towards the end of May.
Market Update - very significant market disruptions, entering a period of fairly high inflation and - oil prices, stock market prices, volatility index.  oil has spiked over past couple of weeks $130 a barrel and now at $100 per barrel today (high oil prices for foreseeable future). 
Interest Rate Movements
Current Municipal Market Conditions - 
April 19 - Resolution Expected.
Superintendent's Report - 
Legislation has been signed that has effected education - VETO jr. funding bill; JMA had money funded under that pkg and will be unable to receive and will also affect the City.
Staff - read and heard that 7% raise for employees, legislation came out it places a 3% raise for employees for base salaries for 20-22 - 3% raise guaranteed July 2022, the remainder if a 4% and will be negotiated with union groups and will be coming with those recommendations. Budget April 27th required. - Unit value will be released very soon. will continue to updated. approval of the calendar will also be included. No calendars have been created as of yet. - Providions for 10 days ....no intention of 25 days - K-12+ will be reviewed and calendar committee will be informed.  A calendar will be submitted with the budget, but it does not have to be finalized as of yet.  Final budget by June 30, 2022. Preliminary numbers from last year have been great. Want to have a good reserve. (use as a backstop).  Projects in the near future - Engineering to put in a road that connects Capt. Williams and Calloway (goes through a development) gives 2 ways in and out of Ocotillo elementary and will clear up congestion in those neighborhoods.  Safety concern for us.Owner of property is working with us and we will put in a road on his property.  Looking for parent drop off and pick up behind Cottonwood and will move most of those vehicles off of Lea Street. (HB33 Money).  Riverside will be complete by the end of July and able to occupy in August.  City asked use to consider moving Monterrey kids to Riverside instead of JSS.  Planning to move the kids from Kinder to Ocotillo and will allow Monterrey students at Riverside School for one year.  Traffic is a concern and it will have a bus loop and parent drop off zone and pick up zone.  
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.3. 2021-22 QTR-2 Reports: PED & GSD
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Increase - NM Schools COVID-19 Testing Program (BAR #0089-IB)
Presenter:  Laura Garcia, Director of Finance
6.A.5. Budget Increase - Fund 26218 United Way
Presenter:  Laura Garcia, Director of Finance
6.A.6. Budget Increase - Fund 26205 - Chevron (BAR #0080-I)
Presenter:  Laura Garcia, Director of Finance
6.A.7. Maintenance Budget Adjustments Requests - Various Funds
Presenter:  Laura Garcia, Director of Finance
6.A.8. Increase Budget Adjustment Requests - Various Funds
Presenter:  Laura Garcia, Director of Finance
6.A.9. Budget Increase - Operational ERB 1%
Presenter:  Laura Garcia, Director of Finance
6.A.10. Budget Increase - Operational SEG Adjustment
Presenter:  Laura Garcia, Director of Finance
6.A.11. Renewal RFP # 2018-2019-06 High School Yearbooks
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.12. Renewal RFP #2019-2020-07 Charter Bus Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.13. Renewal RFP # 2020-2021-06 Technology Support Services
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.14. Renewal RFP #2020-2021-03 Student Portraits and High School Graduation Portraits
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.15. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:  Gerry C. Washburn, Superintendent
6.A.15.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. Resolution Authorizing District Representatives to Conduct Financial Business (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Part of internal control system, financial activity. Recent changes - amending current resolution  - remove CPO from effective April 1, 2022 to support the change.
6.C. Approval of Necessary Documentation When Deleting Assets from Inventory (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Mr. Dillon - Approval of list showing deletions of assets from Inventory.
7. INSTRUCTION
Discussion:  Mr. Spencer - Overnight travel for high school and ECHS to attend 21-22 BPA National Leadership Conference in Dallas, TX -19 CHS and 7 ECHS students have qualified to attend. 
7.A. Overnight Travel for High School and Early College High School to attend 21-22 BPA National Leadership Conference in Dallas, TX (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
8. ADMINISTRATION
8.A. Extension of Timelines in Stipulation for JMA Charter Renewal (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Extension of Timelines in Stipulation for JMA Charter renewals - good progress to get contract completed. additional time is needed to complete to April 1, 2022.  Antriicpate bringing contract for approval very soon. Merging two separate charter docuemtns and blend to make it a unique contract.
8.B. Second Reading and Adoption of Proposed Policy GCA-G-2050 Professional Staff Positions (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  Second reading and adoption of Policy
8.C. Discussion of No Zero Grading Policy - No Action Required
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Discussion of No Zero Grading Policy - March 2020 District was forced into an online environment. large number of students with access to internet. doing what could be done for high school students to graduate.  working on trying to get students to what we thought was a 3 month program.  Elected to keep in place because we still had several students online.
This year operating with threat of going remote - in January and February we managed to stay in person and kept policy in place for the remainder of the year.  Will consider recommendations for the following school year, will convene a working group and bring recommendation to the Board as to changing the policy. State dept highly recommended that we go with a 50 as the lowest grade.  Some students use it to their benefit.   Definetely the students are working the system. 2 sides to all .  Discussion of Standards Based Grading Environment..  
9. ADVANCE PLANNING
Presenter:  Gerry C. Washburn, Superintendent
10. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
11. RECONVENE OPEN SESSION - By Roll Call
12. MOTION TO ADJOURN

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