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February 15, 2022 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Discussion:  Meeting was called to order by President Robbie Chacon.  All members were present.
2. Consideration to Approve Agenda
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:  None
5. REPORTS/RECOGNITIONS   1) Superintendent's Report
Presenter:  Board President
Discussion:  Moved all schools off of enhanced protocals.  All school but one is under 3% (Ocotillo above).  Friday had no cases in any of the school building. total cases last week 35 down from 101 the week before.  We are anxiously waiting to see what happens on March 4, but feels we are moving in the right direction when the public health order expires.  Offer and accepted Oliver Sookup, new head football coach.  Came from NMSU in Las Cruces.  Wide variety of experience.  Very excited about him.  Wealth of experience and knowledge.  meeting public high school cafeteria on Wednesday at 6:00 pm - Starts February 21, with the District.  Legislative Session concludes Thursday at noon.  Up to March 9 governor can veto.  Caution staff, language on raises are not final.  Not passed by both houses and the Governor.  Subject to negotiate with Unions.  Academies at High School  - will start meeting with them. In person community meetings hope to be scheduled.  Scheduling meeting to go over Performing  Arts and hope to have a in person meeting to allow the public to see.  Board Work session coming soon regarding Finance.  Audit will be released soon.  This has been a difficult year, well earned rest starting this Friday for their break.  
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Laura Garcia, Director of Finance
6.A.3. Budget Adjustments - Title II Award to Charter School (BAR #0056-D and BAR #0057-I)
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Increase - CTE/Next Gen Redistribution (BAR #0058-I)
Presenter:  Laura Garcia, Director of Finance
6.A.5. Budget Maintenance - Ed Tech Notes
Presenter:  Laura Garcia, Director of Finance
6.A.6. ESSER II - 24309 (2021-22 SY)
Presenter:  Laura Garcia, Director of Finance
6.A.7. CMS Truancy Referral
Presenter:  Gerry C. Washburn, Superintendent
6.A.7.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. FY 21-22 SB-9 State Match Distribution BAR 020-000-2122-0055-I (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Initial Budget for FY 21-22 State Match Distribution BAR 020-000-2122-0055-I 
7. ADMINISTRATION
7.A. Buy Board National Purchasing Cooperative (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  7A - Buy Board National Purchasing Cooperative as a source of procurement. Service provided for schools with no cost.  Estimation on how much saving by joining this program. 1.25% fee. No fees, No cost to the District.  Other awards this Cooperative have available and we plan to utilize.  
7.B. Formal Contract Procurement Awards - January 2022 - For Information Only - No Action Required.
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Formal Contract Procurment Awards for month of January 2022.  General Legal Services, Modrall, Walsh 
7.C. First Reading of Proposed Policy GCA-G-2050 Professional Staff Positions - No Action Required.
Presenter:  Lavern Shan, Deputy Superintendent
7.D. Second Reading and Adoption of Proposed Policy GCQ-G-5750 Professional Staff Termination of Employment (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
Description:  Second Reading and Adoption of Proposed Policy GCQ-G-5750 Professional Staff Termination of Employment (ACTION)
7.E. Second Reading and Adoption of Proposed Policy GCQC-G-5900 Resignation of Professional Staff Members (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.F. Second Reading and Adoption of Proposed Policy GDB-G-6800 Support Staff Contracts and Compensation.(ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.G. Second Reading and Adoption of Proposed Policy IJOC-I-6600 School Volunteers (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.H. Second Reading and Adoption of Proposed Policy IKF-I-7350 Graduation Requirements (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8. ADVANCE PLANNING
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Proposed dates for Board Work Session for Finance early in March.  16th Tentative Date - 8:00 am or noon?
9. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters - Superintendent's Contract.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
10. RECONVENE OPEN SESSION - By Roll Call
11. MOTION TO ADJOURN

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