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December 14, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Discussion:  meeting called to order
 
2. Consideration to Approve Agenda
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:  Nancy Johnson - Teach Plus  - Teach Plus/Secretary Community Advisory Team. Would like to showcase what they are doing.  First meeting press release.
5. REPORTS/RECOGNITIONS   1) Superintendent's Report 2) School Board Members Recognition
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Superintendent's Report - No Report tonight. - No Test to Stay, but 400 tests were driven down to Carlsbad to able able to test today. 97 students were tested today.  Option PMG staff or CMS staff it, struggling to staff, we will probably be the ones to staff it.  We hope to get to Friday with the tests we have.  Vast majority of students 10 positives between Monday and Tuesday.  It has made a huge difference.  

Next part - saddens Dr. Washburn - Simon Rubio, David Shoup, and Ron Singleton.  - thank you for your service. especially the last 2 1/2 years.  Able to open school and stay open with your Guidance
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.3. Budget Increase - Educational Technology Notes (BAR #0044-I)
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Adjustments - OPERATIONAL (BAR #0045-M)
Presenter:  Laura Garcia, Director of Finance
6.A.5. Budget Adjustment - ATHLETICS - (BAR #0047-M) 
Presenter:  Laura Garcia, Director of Finance
6.A.6. Budget Adjustment - ACTIVITIES (BAR #0048-M)
Presenter:  Laura Garcia, Director of Finance
6.A.7. Budget Adjustment - CHEVRON (BAR #0049-M)
Presenter:  Laura Garcia, Director of Finance
6.A.8. IDEA-B Preschool (24109 FY 2020-21) - Maintenance BAR 0030-M
Presenter:  Justin Gossett, Director of Special Education
6.A.9. Medicaid School Based Services (MSBS) Budget (25153) FY 2021-22 - Maintenance BAR 0032-M
Presenter:  Justin Gossett, Director of Special Education
6.A.10. Medicaid School Based Services (MSBS) Budget (25153) FY 2021-22 - Maintenance BAR 0033-M
Presenter:  Justin Gossett, Director of Special Education
6.A.11. IDEA-B (24106) FY 2020-21 - Maintenance BAR 0027-M
Presenter:  Justin Gossett, Director of Special Education
6.A.12. IDEA-B (24106) FY 2020-21 - Maintenance BAR 0029-M
Presenter:  Justin Gossett, Director of Special Education
6.A.13. Budget Maintenance - Ed Tech Notes
Presenter:  Ronald Allen, Director of Technology
6.A.14. Budget Increase - Ed Tech Notes
Presenter:  Ronald Allen, Director of Technology
6.A.15. BAR 020-000-2122-0026-M Approval for Fund 21000 Food Services
Presenter:  Lisa Rhoades, Food Service Manager
6.A.16. Title II - Budget Increase
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.17. ESSER II - 24308 (2021-22 SY)
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.18. McKinney Vento - 24113 (2021-22 SY)
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.19. Title I - 24101 (2021-22 SY)
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.20. Title II - 24154 (2021-22 SY)
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.21. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:  Gerry C. Washburn, Superintendent
6.A.21.a. Motion to approve Routine and Regular Business: 
Presenter:  Board President
6.B. 2021-22 QTR-1 Reports: PED & GSD (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Quarter 1 report - Financial report submitted to PED. Quarterly basis district has to submit.  Approved by PED.  
6.C. 2021 CNR Procurement Review - Corrective Action Plan (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  Corrective Action Plan - CNR - third party contractor with PED, Food Service for period 2021 was selected for Audit.  List of information requested.  Crystal managed that process.  Requirements - verifying procurement  - review: vendors  - CMS resource as a small purchase as per guidelines; $10,000 to $19,999. - $9,600 with tax $10,400 - tax is what caused the micro purchase. anything below 10,000 excludes the tax - CNR purchasing guidelines were not clear. July 1, 2022 purchase will be updated.  corrective action plan has been submitted.  work and diligence for Crystal. Good Job. 
6.D. 2021-22 Final Salary Schedule Certification (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.E. Initial Budget - ESSER Social Emotional Learning (PCA) (BAR #0042-IB) (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.F. Initial Budget - ESSER III Virtual Consortium (PCA) (BAR # 0043-IBK) (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.G. CARES ACT, Governor's Emergency Education Relief (GEER) AWARD (2020-21 SY) (ACTION)
Presenter:  Allison Hervol, Asst. Superintendent of C & I
7. INSTRUCTION
7.A. Overnight Travel For High School and Middle School Students To Attend 2022 New Mexico All-State Choir - Albuquerque, NM (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  22 students selected to attend from Carlsbad, ABQ - January 28 & 29th.  
8. ADMINISTRATION
8.A. Southwestern Public Service Company - Utility Easement (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
8.B. Second Reading and Adoption of Proposed Policy EBC-E-0550-Emergencies (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.C. Second Reading and Adoption of Proposed Policy GCB-G-2150 Professional Staff Contracts and Compensation (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.D. Second Reading and Adoption of Proposed Policy GCCF-G-3050 Sabbatical Leave (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.E. Second Reading and Adoption of Proposed Policy GCMF-5150 Professional Staff Duties and Responsibilities (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.F. Second Reading and Adoption of Proposed Policy JFABD-J-1000 Admission of Homeless Students (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.G. Formal Contract Procurement Awards (November 2021) NO ACTION REQUIRED.
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Formal Contract Procurement - information only.
9. ADVANCE PLANNING
Presenter:  Board President
Discussion:  January 3 at 8:00 am. Organization of the Board.
10. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. - Superintendent's Evaluation. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Presenter:  Board President
Discussion:  Executive Session by Roll Call - Shoup/yea, Chacon/yea, Rubio/yea, Singleton/yea, Lewis/yea.
11. RECONVENE OPEN SESSION - By Roll Call
Discussion:  Reconvene from Executive Session by roll call vote:  Shoup/yea; Chacon/yea; Rubio/yea; Singleton/yea; Lewis/yea.
12. MOTION TO ADJOURN
Discussion:  Motion to adjourn - Mr. Singleton - 

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