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November 16, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
2. Consideration to Approve Agenda
Presenter:  Board President
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
5. REPORTS/RECOGNITIONS   1) Jesse Fuentes - Academy Update 2) Superintendent's Report
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Update of Academies: 4 academies Academy of Arts, Visual Technology, and Communications - 1 principal and 1 counselor for each academy.
Building Assignment - Old Freshman Academy - to create an environment that embraces the expression of art, music, language and cultural 
* academy of business and information technology - Jana Smith - Devonica Carrasco - old P.A.D. Building.
* Academy of Health and Human Services - Donna Gonsalez, Morry royball - old Science Building
Academy of STEM and industrial Sciences - Tyson Rush, Amy Rollins - Main Building
Why Academies - talk about CHS looked like recently - 2019 TAMELA Scores -  scores relatively low, - Graduation Rates - 30% not graduating
25-30 % had portfolios - will build capstone projects into the future
Accomplished since June - assigned teachers to academies - staff surveyed, areas of expertise, moving teachers to different classrooms.... teachers were on board and it went well.  Allowing students to cross academies.(yes its ok to cross).
Placement of academies look like they will fit where they are.
Students - what their interest is and values are part of the assessments they have taken (3) and each take about 15 minutes each.
year 1 of 4 to implementation - scheduling has been difficult - because of creating 4 small schools into one big school - now we have a greater difficulty.  Teams have started to have students compete in T-shirt designs to start branding academies - delivering to the standards in order for students to be successful.  Challenges have been encountered; scheduling conflicts, staffing, budget; and some teachers are not happy that they have to teach multiple subjects.  We are still moving forward with the academy model even though it may not look that way.
was COVID the proper time to move to academies -- who knows, but when will it even be a good time?
Teams are working on developing students and staff of the month for each academy (will be put on Cave Case and Current Argus)
A communication plan will be put in place - Academies will begin to develop Advisory Business meetings with industry partners.  We are on track to have schedules completed before students leave for summer.  We will continue to work hard for the children of CHS to help them be as successful as possible.

Dr. Washburns updated us on COVID - we are up from last week.  Very concerned with the direction cases are going.  SE NM 673 previous week 615, Eddy County 168 previous week 143 - Carlsbad 113 - previous week 97.  Carlsbad has more cases than Lea, Chaves and Curry combined.  We are not planning on going REMOTE but we want everyone prepared.  Staffing concerns - 54 scheduled for Friday and we average 50 at  consistent - and have 15 unfilled position as of today.  Hoping the week coming up will help improve things.  Farmington, Gallup are all remote.  Quay County has 2 schools in remote.  Las Cruces 6-8 schools in remote. Board Taining last night k- December 9 from 8 to 10 am. - bonds and capital updates. JMA charter will be up for renewal (DECEMBER 16, special meeting ) renew and review charter. Provided a proposed social studies revision. (ask Gerry for it). - parents not wanting to wear marks at sports events (we are required to enforce that).  Don't want to deal with PED investigators - for Volleyball and basketball, kids continue to compete.  Our staff it working very hard to make things great for students. Nov. 30 testing will be available for COVID rapid tests.
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
Presenter:  Laura Garcia, Director of Finance
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.3. Budget Increase - Fund 12000 Teacherage (BAR #0024-I)
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Adjustment - Fund 12000 Teacherage (BAR #0025-M)
Presenter:  Laura Garcia, Director of Finance
6.A.4.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. Award RFP 2021-2022 Scheduling Software and Support Systems (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Award RFP 2021-22 Scheduling Software and Support Systems.
7. ADMINISTRATION
7.A. Resolution In Support of New Mexico's Year of Literacy (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  NM Year of Literacy - recommend approval.
7.B. Formal Contract Procurement Awards (October 2021) - For Information Only. No Board Action Required.
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  approve formal procuremet - notice to Constructors Ince. and Greer.
7.C. First Reading of Proposed Policy EBC-E-0550 Emergencies (NO ACTION REQUIRED)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  First reading of Proposed Policy - No action needed.
7.D. First Reading of Proposed Policy GCB-B-2150 Professional Staff Contracts and Compensation (NO ACTION REQUIRED)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  Frist Reading - no action required.
7.E. First Reading of Proposed Policy GCCF-G-3050 Sabbatical Leave (NO ACTION REQUIRED)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  7E - first reading - no action required.
7.F. First Reading of Proposed Policy GCMF-G-5150 Professional Staff Duties and Responsibilities (NO ACTION REQUIRED)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  7F - First Reading - No action required.
7.G. First Reading of Proposed Policy JFABD-J-1000 Admission of Homless Student (NO ACTION REQUIRED).
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  7G - First Reading - no action required.
8. ADVANCE PLANNING
Presenter:  Board President
9. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Discussion:  Did not have Executive Session
10. RECONVENE OPEN SESSION - By Roll Call
11. MOTION TO ADJOURN

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