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October 19, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
2. Consideration to Approve Agenda
Presenter:  Board President
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
5. REPORTS/RECOGNITIONS   1) Superintendent's Report
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  1.Dr. Washburn presented an award to Chad Ingram, Committee for Carlsbad Kids - for his work on the committee. Appreciate all your involvement and in providing all your help.
2) Justin Gossett - Shape Assessment - comprehensive mental health of students. DOH - Suicide Prevention; School Mental Health (Social & Emotional Programs) improves school safety, decreases bullying. shape Assessment - 7 domains, each building level as well as district level and will receive customized reports.  Funding and Sustainability. DOH - complete the shape assessment by Nov. 17, each domain take about 15 minutes to do some a little longer. Trying to be flexible. bring results next semester.  Implementation guide,complete annually and give data needed to make decisions. Positive behavior supports. Third party access? some needs are beyond what district can provide. Mental Heatlh experts out of Maryland university, looking at what is working in schools, resource center will be available. Funding (not directly and looking at ways to see what is available).

3) Dr. Washburn - beliefs were created by the board - drive the district - Mission challenge and inspire students to develop the skills.....  next Vision - Excellent today. Opportunity tomorrow.
state of the District 1) Cofid 19 and mandates 2) Enrollment 3)learning gaps 4) challenges moving forward.
COVId 19 - review data slides.. Web Page data - trying to post every Monday --Vaccinations 57.8% of eligible have completed one shot.  50.2% completed vaccination series.
going shallow nasal testing we will be switching and receive results on same day or next day.  Vaccinations for students and and staff is voluntary.
Enrollment - kinder enrollment is down.
Kinder kids tend to come in behind in reading. they do reach state average by the time they are first grade. - level of need.
need to ask Gerry for his slides.  2nd grade  - 3rd grade - (not reading on grade level is critical because they may not graduate). loss of learning opportunity. should be able to make up the gaps faced with.  comparison (((big concern and closing the gap)) significant skills gaps. huge challenge teachers face.   This school year has been much hard than when we were on line. teachers dealing with quarantine and kids in classroom and kids at home and also helping with other teachers in their grade/subject to help keep subs on track. Morale is difficult.  hiring as many teachers as possible and help take the load off of teachers. juggling act for some teachers and not all are successful, its seems like it would be a simple thing to do. Teachers are struggling , small grouping and hands on some don't want to give that up.  its so back and forth and unpredictable. grades 7-12 for apex.  Academy's at the high school- will take about 5 years to get it fully functional. - Designing the process to get kids there.- Fit and starts but will get students were they need to be.

 
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Laura Garcia, Director of Finance
6.A.3. Budget Adjustment - G.O. Bond Debt Service (BAR # 0018-M)
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Adjustment -Ed Tech Note Debt Service (BAR # 0019-M)
Presenter:  Laura Garcia, Director of Finance
6.A.5. Title IV (24189) FY2021-22 Transfer BAR 0020-T
Presenter:  Allison Hervol, Asst. Superintendent of C & I
6.A.6. IDEA-B (24106) FY 2020-21 Maintenance BAR 0021-M
Presenter:  Justin Gossett, Director of Special Education
6.A.7. IDEA-B (24106) FY 2020-21 - Maintenance BAR 0022-M 
Presenter:  Justin Gossett, Director of Special Education
6.A.7.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. Award RFP 2020-2021-26 District Wide General Construction (GB-98) Services (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Mr. Singleton takes over.  Mr. Shoup recuses himself for this agenda item.

 
6.C. American Rescue Plan (ARP) Act, Elementary and Secondary School Education Relief Fund (ESSERIII) 24330 - Initial Budget (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion: 

Mr. Shoup returns to meeting.

Ms. Garcia - presents information to agenda.

6.D. ESSERII Air Quality - (2021-22 SY) (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Air Quality iprovements related to COVID 19 (Air Filters)
7. ADMINISTRATION
7.A. Second Reading and Adoption of Proposed Policy DKC-D-3150 Expense Authorization (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.B. Second Reading and Adoption of Proposed Policy IHBCA-I-2550 Programs for Pregnant/Parenting Students. (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.C. Second Reading and Adoption of Proposed Policy IKEA-I-7250 Make Up Opportunities (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.D. Second Reading and Adoption of Proposed Policy JEA-J-0550 Compulsory Attendance Ages (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.E. Second Reading and Adoption of Proposed Policy JEB-J-0600 Entrance Age Requirements (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.F. Second Reading and Adoption of Proposed Policy JFAA-J-0750 Admission of Resident Students (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.G. Second Reading and Adoption of Proposed Policy JFAB-J-0800 Tuition-Admission of Non-resident Students (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.H. Second Reading and Adoption of Proposed Policy JFC-J-1300 Student Withdrawal from School/Dropout. (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8. ADVANCE PLANNING
Presenter:  Board President
9. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Discussion:  No Executive Session
10. RECONVENE OPEN SESSION - By Roll Call
11. MOTION TO ADJOURN
Presenter:  Board President

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