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May 18, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Board President
2. Consideration to Approve Agenda
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. REPORTS/RECOGNITIONS  1) Cavegirl Soccer Team  2) Cavemen Trap & Skeet Shooters 3) Superintendent's Report
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Soccer Team : 5A Championship Soccer Team  - Amazing Group of young women.  Extremely proud of them.  
Cavemen Trap & Skeet - congratulations
Superintendent's Report - No Report
 
5. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:  Opportunity For Audience:  2 minute time limit for all persons  - 
Carol Worley - Epson Sigma Alpha - Thank you to the Community - 10 years ago with 10 children to feed children.  When COVID hit, we charged forward. WIPP and Albertsons and people in the community that support us.  We have 3 teams of that help. This year 19,000 back pack have been filled. Thank you from the bottom of my heart. 330 boxes of food to deliver weighing 60 lbs each.  Warehouse went and helped including Loving, 16,400 pounds of food. No State or Federal Money is received.  

Wayne Worley - Milo The Robot - 2 robots in the schools and has been there for 3 years. No report on how they are doing.  Need a report and would like to raise more money to get more.  Funding for 2 more years in the schools they are in.  Please find out how its doing.

Krista Jurva - meeting with a prayer  - vote no and opt out of the 25 days additional days of school.  Listen to Carlsbad and do whatever it takes.

Lisa McCutcheon - 
trust in you to make important additions. you want the best for your kids. asking you to not add the 25 extra days to the year. Is this for kids, lack of funding or to build a reserve
survey show we do not want the additonal school days. one year thing, adding days that start to make it a year round school.

Clancy McMillan - survey that she did and asked for reasoning for teachers vote. look (168) voted against additional days and others were worried about their days.  35% of the days we worried about their jobs.  Parents - ignored and pushed to the side, you were voted in to this to be on the Board.  Simple and basic, no plan on how its going to be used. need to address issues on how to improve education.  

Grace Rodriguez - Carlsbad Federalation of United School Employees - morale is bad because we have not been heard.  calendar was put out and their group was not involved. Only one group has been involved.  Inst. Assts and Food Service employees are going to be laid off.  We don't have enough teachers. IA's are still covering the classes.  Cutting into summers, time is getting cut away.  Listen to our community.

Carrie Boatwright - Pandemic has created problems. educators have worked hard - the District has chosen unfinished learning time. NEA see this as an opportunity.  This district has to make a choice; financial concerns.  

Greg Maxey - NEA - teacher s and staff - choice will not please all the stateholders. at risk students - gifted kids who needed time - innovative opportunity . Unique opportunity - if we do nothing - a time to partner with the District whatever decision is made. challenge and change will be difficult - will stand with you. request to speak when the item is called.



  
 
6. BUSINESS
6.A. ROUTINE AND REGULAR BUSINESS
Discussion:  Items 6A1 to 6A6 - Routine and Regular Business.
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.3. CARES ACT (2020-21 SY) - Budget Decrease/Final Allocation Award
Presenter:  Allison Hervol, Director of Federal Programs
6.A.4. FY20-21 Pre-K Program - 27149
Presenter:  Kim Arrington, Director of Elementary Education
6.A.5. Renewal Bid # 2020-2021-01 Fresh Produce
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.6. RENEWAL RFP# 2019-2020-10 K-12 Grade Special Education Teachers
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.6.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. Final 2020-21 Salary Schedule Certification (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  6B - Salary Schedule update to reflect final salary - some cells had errors, and they have been adjusted. Will be notifying employees.  March 11, 2020 - has been able to work effectively with goals and language developed for stipend. lead the way as other districts have adopted CMS standards.  
6.C. End-Of-Year Budget Adjustments (ACTION)
Presenter:  Laura Garcia, Director of Finance
Discussion:  End of year budget adjustments - through the end of the year financial records - eliminates the need for special board meetings.
6.D. AWARD RFP 2020-2021-17 Riverside Elementary School Remodel/Addition (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.E. AWARD RFP 2020-2021-16 Web-Based Instructional Platform of Courses and Tutorials (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  RFP will be reissued.... 
6.F. AWARD RFP 2020-2021-21 Annual Audit Services (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Annual Audit Services 2020-2021 - 
6.G. AWARD RFP 2020-2021-19 Leasing of Farm Property (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Leasing of Farm Property - 2 offerors were received - evaluation committee multi offer.
6.H. Title I Application 2021-22 SY (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Title I application - 2021-2022 
6.I. Title II Application 2021-22 SY (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Title II Application for 2021-22 SY - 
6.J. Title III Application 2021-22 SY (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Title III Application of 2021-2022 SY - 
6.K. Elementary Fine Arts Renewal Application (2021-22) New Mexico Public Education Department (ACTION)
Presenter:  Allison Hervol, Director of Federal Programs
Discussion:  Elementary Fine Arts Renewal Application - 2021-22 - 
6.L. Govenor's Emergency Education Relief Fund Federal Sub-Award Social Emotional Learning (24307) 2020-21 Initial Budget (ACTION)
Presenter:  Justin Gossett, Director of Special Education
Discussion:  Mini Sub Grant - $10,000 for Desert Willow
6.M. Review Board Policies Governing Special Education, Receive Report from the Superintendent regarding Review of Procedures, and adopt Assurance Statement (ACTION)
Presenter:  Justin Gossett, Director of Special Education
Discussion:  Policies and procedures - reviewed and up to date for all administrative rules and federal regulation. 
6.N. To and From Transportation Contract (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  To and From Transportation Contract for Valley Transportation for 2021-22
6.O. Activity Bus Management Service (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Activity Bus Management  to Valley Transportation -
6.P. Activity Transportation During School Hours Contract for 2021-2022 School Year (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Activity Transporations during school hours - valley transportations.
6.Q. Approval of Necessary Documentation When Deleting Assets from Inventory (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Approval of inventory deletion - 2 years of deletions 
7. INSTRUCTION
7.A. CHS Universal Dance Association Summer Camp in Colorado Springs, CO. (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  CHS Universal Dance Association Summer Camp in Colorado Springs, CO - July 8-21, 16 CHS students and 2 sponsors. Cheri Young - Head Spirit Coach - Team Bonding, Learn routines and technique. Dance Team won 3rd place at State.  
7.B. CHS Universal Cheerleading Assocation Summer Camp In Grapevine, Texas (ACTION)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  CHS Universal Cheerleading Association Summer Camp in Grapevine, TX - Reviewing dates; July 28-Aug 1 - July 18 - 21 - Austin.  
8. ADMINISTRATION
8.A. Proposed Additional Instructional Days for the 2021-2022 School Year (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  8A - Dr. Washburn - This is hard issue at the end of the day. Know financial repercussions are.  1. Do kids learn more at home than in school. 2 Are committed to success for some or success for all.  Dealing with is COVID has introduced into our school year used to address combat situations. COVID volatile environment  because we don't know..  Repeated quarantine kids in and out.  As of yesterday, new quarantine rules (students within 6 feet) .  Uncertainty really knows what will be operating with at the start of new school year.  PED will submit new rules and know what we have to do.  It's complex.  We were able to open the schools because it was the best thing for kids.  Don't know what vaccine and mask requirements are going to be.  CDC pretty adamant about the masks.  Not a District decision we have to enforce what we are told. We have been told that we don't have good teachers, not so, we have great teachers. Can we fix everything that is wrong in 25 days? Remediation - test all kids and repeating grades, 3rd grade will be taught third grade standards and so on. 25 days provides a ramp for students. Kids that are way behind, teachers will do their darnedest to get them there, some will fall further and further behind.  Bring the kids were they need to be while they are teacher at their grade level standard. Proficiency rates are low. 66% graduation rate first year here, 69% graduation rate and students got credit if they logged in.  Spoken to all staff, never once said anyone will be laid off.  We will limp through it and reserves will be depleted and the following year funds will be limited.  Staff survey - 66% support adding days; not thrilled about extra days, but they know it's the right thing to do.  They know how many kids are behind, and they need the support.  Not optimal but it's the right thing to do. This decision is about doing what is best for all kids.   Think about our kids and know our kids have lost a lot.  Understand parents.  Strong recommendation that we add 25 days. Mr. Maxey  - know difficult decision and know it will not please some in the community. Main goal no matter what is chosen we are going to make it work. Looking at an innovative option. Committed to do whatever it takes to make it work. - Carrie - follow my heart and my mind. 25 days can insure success. Teachers autonomy. - most SE NM have chosen 10 days; 25 days additional developments - teacher led instead of district led. Commitment to this district by PED willing to fund resources to the District. Planning a Zoom meeting.  Recognizing leadership that is taking place at CMS.   CMS administration told Dr. Washburn that we needed to look at 25 days. Was asked to go and speak to every building.  Lattitude to do K5 plus guarantee all students will attend. good faith effort, no funding is lost if student is absent. constantly adjusting with what the State offers.  Capacity to address these issues, no guideline from state, no set curriculum.   parents do not know what the options are as far as  how to address the board.  contact superintendent for more time.... Proposed additional Motion to roll call vote of recommendaltion of 25 days 

Trent - ramp day 1 of school - personally 60 phone calls 25 against it - 2 were for it. - think 25 days will make a magnificent fix of ten or 25 days.  exact words, add days we are going to make a huge difference. Why can't days be utilized, and we have plenty of days in the calendar to make a difference.  No benefit to adding the days. Simple answer did not like the approval how the state decides everything.  Options by the state have never been about the kids.  Set aside personal bias aside and go by who contacted him. Clearly they are against extra days.  100% against adding school days to the calendar. 

Robbie - 0 - lose 1.7 million reduced by enrollment - avg of 80 and 120 days we are down kids .- Backstop with federal money (some) will bite into reserve and we don't know if enrollment returns. Every school district has lost enrollment. 
10 days - adds 3.5 million - will cover salaries for 10 days and leave 800,000.00 for reserve and will probably be back to 1.7 million reduced.
25 - 11.4 to 12.4 additional monies, 7 million pays salaries, 2 million, transition salaries, 

Simon - parents upset; overwhelming phone call from parents and teachers are against.  He sees both sides to this scenario; kids that don't have a voice, I want to speak for them. School was a safe haven for the students, FFA was amazing, big transition of where I am today.  All elected by constituents.  

Ron - sympathize with Simon  - 14 year of service as a Board Member.  What COVID has done for education.  Will be a very hard time to recover.  Before everyone wants to be in school and now not everyone want to be home for the summer.  A lot of kids out there who don't have anyone to be there for them. Not certain what to do about this. Have done a lot of praying.  You do not have the responsibility that we have as a Board Member.  It is a time for Christians to stand up and do what's best for kids.  Threats roll off my back.  I think there is a compromise somewhere. 

David - work session last week is where we can have discussion; being a leader is tough and - staff is paid for a reason---hire fire superintendent/  financial situation of the District once you are elected.  they have to perform and they have all the facts, great staff, strong leadership.  Give us a recommendation.  Tough decision - 

Robbie - went against his personal opinion.
8.B. Resolution and Proclamation Calling for an Election for the Board of Education (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Resolution  and Election of officers - how election will be conducted;  and Tax Rate. - Saturday October 30, is the last day to register. and register to vote.
8.C. Resolution and Proclamation calling for an election for the Board of Trustees of Southeast New Mexico (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Required for independence for the Community College Resolution. Tax base is within the district of Carlsbad.
8.D. Lease Agreement Between The Regents of New Mexico State University And Carlsbad Municipal Schools (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Lease agreement to place building on campus of Community College.  Lease will transfer to SE NM College instead of NMSU-C.
8.E. Second Reading and Adoption of Proposed Policy JHCB-J-1900 Released Time For Religious Instruction (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  second reading of Proposed Policy.
8.F. Second Reading and Adoption of Proposed Policy JH-J-1550 Student Absences and Excuses (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
8.G. Second Reading and Adoption of Proposed Policy LF-L-0800 Relations with State Education Agencies (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  jfkl
8.H. First Reading of Proposed Policy AC A-0250 Nondiscrimination/Equal Opportunity (NO ACTION NEEDED)
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  First reading ONLY
8.I. First Reading of Proposed Policy JICA J-2350 Student Dress (NO ACTION NEEDED)
Presenter:  Lavern Shan, Deputy Superintendent
8.J. Formal Contract Procurement Awards (April 2021) For Information Only - (NO ACTION NEEDED)
Presenter:  Crystal Hernandez, Chief Procurement Officer
9. ADVANCE PLANNING
Presenter:  Gerry C. Washburn, Superintendent
10. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 10-15-1 (H) (1) and N.M.S.A.,§ 1-15-1 (h) (6) authorizing discussion on sole source purchase that exceed $2,500 or of the contents of competitive sealed proposals during contract negotiation process: No action will be taken in Executive Session.
11. RECONVENE OPEN SESSION - By Roll Call
12. POSSIBLE ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION.
Presenter:  Board President
13. MOTION TO ADJOURN
Discussion:  Motion to adjourn
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