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February 16, 2021 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Discussion:  meeting called to order by president david shoup.
 
2. Consideration to Approve Agenda
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
4. Opportunity for Audience
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:  No one asked to speak.
5. REPORTS/RECOGNITIONS   1) Corporate Partner Donation Recognition 2) Superintendent's Report
Presenter:  lavern
Discussion:  Kim Arrington - Partners in Education NWP - $3,000 elementary science - appreciate (Shawn) STEM Happy to help. - LaVern Shan - T-Mobile (Taylor) - transition $10,000 award used toward Hot spots for students who needed to log on from home. - Strive to help local community.  - Chevron - $132,381.89 for work with ANET -leading to great changes in instruction. $25,000 support STEM program at Middle School. - Beverly Allen  - thank you for partnership with CMS. Very proud to support teacher and students. taking on the responsibiity for taking on young minds.

Dr. Washburn - To community and teachers and world in general - sorry for all the fun this morning.  decision we thought we had a good chance and wanted to give the students the opportunity to attend school.  Thank you to Valley Transportation -  very worried about cold tomorrow night; we will monitor it closely. Lowest daily case average in 23 weeks.  In a much better place than we were.  Thank you for masking up. Students at Desert Willow and a few staff are quarantinining at the moment.   - last 2 weeks increase in enrollment. starting to recover some kids. Feb. 22 - if case counts continue athletes will be able to practice in a non pod environment and shortly there after will start playing games.   please follow all restrictions. thank you to all the staff for their flexibility.  We had a plan and when the governors says we can return we would. we did not hesitate and moved foward and opened up K-12 and should be very proud as a community and thanks to Dr. wAshburn and his team and all the teachers.  Glad to be back in school. Good plan in place and move forward. - Cornum - good for myself and board and honestly think we have the best teachers in the state, principals and teachers and all is being done well. June 10 last scheduled day for kids and we will follow.  Working on trying to hold an in person graduation.  Asking State for permission.  needs cases to go down and keep rates down.   ERRESSA money available we are looking to how we can get Math and LA coaches for all grade levels and remediation for students as needed.  May include Summer School. right now looking to see where students are.  Focus on how to train teachers to remediate and taking advantage of ten possible additional days.  
6. BUSINESS
Description:  AWARD RFP 2020-2021-14 Architectural Services for Monterrey Elementary School
6.A. ROUTINE AND REGULAR BUSINESS
Presenter:  Laura Garcia, Director of Finance
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
6.A.2. Monthly Vendor Spend Reports
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.A.3. 2020-21 Quarter 1 & 2 Reports
Presenter:  Laura Garcia, Director of Finance
6.A.4. NM-GSD Contracts Report-QTR2
Presenter:  Laura Garcia, Director of Finance
6.A.5. IDEA-B (24106) FY2020-21 - Increase BAR 0036 - I
Presenter:  Justin Gossett, Director of Special Education
6.A.6. PRESCHOOL FUND IDEA-B (24109) FY - Transfer BAR 0035-T
Presenter:  Justin Gossett, Director of Special Education
6.A.6.a. Motion to approve Routine and Regular Business:
Presenter:  Board President
6.B. AWARD RFP 2020-2021-14 Architectural Services for Monterrey Elementary School (ACTION).
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Crystal Hernandez - Award for RFP 2020-2021 Architectural Services for Monterrey Elementary School - remodel and addition. 9 offerors - evaluation committee.
7. ADMINISTRATION
Presenter:  Crystal Hernandez, Chief Procurement Officer
7.A. Approval of a Memorandum of Understanding (MOU) between National Education Association (NEA), Steelworker's Union, Carlsbad Federation of United School Employees (CFUSE) and Carlsbad Municipal Schools (CMS). 2020-21 Incentive Payment For Notification of Employee Retention (ACTION).
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Dr. Washburn - Awarded second round of emergency relief fund - as part of that awarded $3,900,000.00.  Going through criteria - allowable some type of compensation - all groups of employees - $1,000.00 to each. MOU's with all 3 and will be disbursed to employees in a special run as soon as money is received.  likely will occur in April as soon as its release to the District.  An incentive payment for employee retention. Meeting requirements for Federal and State. MOU's were drafted by council. asking board to approve MOU. 
7.B. Approval of Boundary Changes to Middle Schools (ACTION).
Presenter:  Gerry C. Washburn, Superintendent
Discussion:  Work Session last week - Colleen Martinez presented to the board 2 options for rezoning - convert middle schools to 6, 7, 8. - recommendations was to do away with 6th grade academy.  Retiring AV building and building a middle school in the South Side. Culmination of that.  Two directions - it will enable us to more adequately service kids and enable us to take money in transportion with bus hubs and will expand the opportunity and kids to participate in sports and activities. It will take us out of serious problem with CIS in 2 years in that the bulding will be overwhelmed and we will have to put portables in - it will not be able to support all the students. recommendation for current 6th grad to transion to a 6, 7 school and 6,7,8 the following year.  CIS will take 6th grade next year and keep 7th and 8th.  moving demographics around to having all groups represented and have economics to balance out the 2 districts.  Carlsbad has developments on South end of town with high incoming members of the community while balancing. Go with option B - the difference (recognizes the fact that some developments out of desert willow zone and move into AV district.  If we leave those developments in CIS it will over populate that school.   Then work on a location for new middle school location.  5 year facility plan should be out in about 6 weeks.  
7.C. Formal Contract Procurement Awards (NO ACTION NEEDED)
Presenter:  Crystal Hernandez, Chief Procurement Officer
Discussion:  Crystal Hernandez - Formal contract - Pro Treat and     Public Notice Only - no action 
7.D. First Reading of Proposed Policy GCH - G- 3950 Professional Staff Orientation and Training (NO ACTION NEEDED).
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  Ms. Shan - GCH-G-395- Professional Staff Orientation - No Action
7.E. First Reading of Proposed Policy GDH-G-8100 Support Staff Orientation and Training (NO ACTION NEEDED).
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  Ms. Shan = Item E - GDH - 8100 Support Staff Orientation - No action
7.F. First Reading of Proposed Policy - IJNDB-I-6400 Use of Technology Resources In Instruction (NO ACTION NEEDED).
Presenter:  Lavern Shan, Deputy Superintendent
Discussion:  Ms. Shan - use of technology resournces IJNDB-I-6400 Technology Equipment - NO Action
8. ADVANCE PLANNING:
Presenter:  Gerry C. Washburn, Superintendent
9. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 10-15-1 (H) (2) No action will be taken in Executive Session.
A. Discussion of Superintendent Contract Terms
Presenter:  Board President
10. RECONVENE OPEN SESSION - By Roll Call
Presenter:  Board President
Discussion:  Reconvene from Open Session
11. ACTION ON EXECUTIVE SESSION ITEM
Presenter:  Board President
Discussion:  Motion at completion of Dr. Washburn contract June 30, 2021 offer him two year contract at 165,000 and second year  at 3% increase at terms in line with  (170,000). as per Chacon.

has done a great job while you have been here.  biggest test during pandemic. thank you for your work and grateful for having you.  (Robbie).  great vote of confidence.  
11.A. Consideration and Approval of Superintendent Contract (ACTION)
Presenter:  Board President
12. MOTION TO ADJOURN
Presenter:  Board President
Discussion:  Motion to adjourn - Mr. Singleton. 
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